City of Waverly Minutes

December 14, 2004 Regular Session Pursuant to notice and call the Waverly City Council met in regular session at 7:00 p.m. on Tuesday, December 14, 2004 in the council chambers of Waverly City Hall. Those in attendance were Mayor Bush, Clerk Ryks, and council members: Henry-Neaton, Hausladen, Olson, and Antil. Agenda The agenda was approved as presented by consensus of the council members. Gary Rudy-Creative Development Gary Rudy, Creative Development was present at the meeting to present a written request to annex 53 acres (Raitor property) which is located west of CSAH 8 between the proposed Spring Meadows and 70th Street. The council approved of starting the orderly annexation procedure with Woodland Township. Rudy will need to appear in front of the Woodland Township Board with the annexation request. In accordance with the annexation agreement between Woodland Township and the City of Waverly, developers are required to pay the township at the rate of $250 per acre. Clerk Ryks will give a copy of the orderly annexation agreement between Waverly and Woodland to Gary Rudy. City Attorney‚s Report City Attorney Young conducted some research on the procedure of a possible future merger between the City of Waverly and Waverly Fire Department, Inc. The city will schedule a meeting in January between the Council Fire Committee and representation from Waverly Fire Department, Inc. Attorney Young should be invited to attend the meeting when it is scheduled. Council Member Antil will serve as an ex-officio member of the Waverly Relief Association as required by the State of Minnesota. Antil will annual meetings of the Relief Association. City Engineer‚s Report City Engineer Glienke issued a recommendation to the council to take official action and change the stop signs at the intersection of Elm Avenue and 4th Street to eliminate the north-south stop and add an east-west stop. Motion by Olson, seconded by Hausladen to change the stop sign locations at the intersection of Elm Avenue/ 4th Street to from the traffic stop in an northerly-southerly direction to a traffic stop in an easterly-westerly direction. Carried 5-0. Engineer Glienke presented payment request #6 from Maguire Iron for work performed on the water tower construction contract in the amount of $45,894.50. Glienke has recommended that the council approve the payment. Motion by Antil, seconded by Henry-Neaton to approve payment request #6 from Maguire Iron in the amount of $45,894.50. Carried 5-0. Engineer Glienke presented payment request #5 from Buffalo Bituminous for work performed on the 1st Street S./Franklin Avenue project in the amount of $81,450.72. Glienke recommended that the council approve the payment. Motion by Antil, seconded by Hausladen to approve payment request #5 from Buffalo Bituminous in the amount of $81,450.72. Carried 5-0. Engineer Glienke presented a utility rate increase proposal for the council‚s consideration. The proposal includes the rate increases included in the financial report prepared by Ehlers & Associates to fund the 2003-2004 capital projects. Glienke proposed a $100 increase to the sewer access charge for a new rate of $4,100. A 5% increase is proposed for the sewer usage rate and base rate. The proposal includes a recommendation for an increase of 5% during the years of 2005-2007, a 3% increase for the years of 2008-2021, and a 2% increase for the year of 2022 and beyond. A 3% increase is proposed for the water access charge and the usage and base rates during the years of 2005-2010. An increase of 2% is proposed for water access charges, usage and base rates for the year of 2010 and beyond. Motion by Olson, seconded by Hausladen to accept the City Engineer‚s recommendation on the water/sewer rate increase proposed for 2005. Carried 5-0. 2005 Budget/Levy-Public Hearing A subsequent truth in taxation public hearing was opened at 7:15 p.m. to consider the proposed 2005 budget/levy. A property tax levy increase of 15% is proposed. The proposed 2005 budget amount is $1,395,646. The proposed levy amount is $287,223 which is an additional amount of $37,464 over the amount collected in property taxes in 2004. The water/sewer/storm sewer/refuse budget is proposed at $702,806. There were no members of the public interested in making a public statement regarding the proposed 2005 budget/levy. The hearing was closed at 7:30 p.m. The council considered the passage of Resolution 04-12 for the adoption of the final 2005 budget/levy as proposed. Motion by Antil, seconded by Hausladen to adopt resolution 04-12 as presented for adoption of the final 2005 budget in the amount of $1,395,646, the water/sewer/refuse/storm sewer budget in the amount of $702,806, and a final certified levy of $287,223 which reflects a 15% increase. Carried 5-0. Shannon Hansen, Westwood Professional Services Shannon Hansen, Westwood Professional Services was present at the meeting to discuss a negative declaration from the council for the completion of an environmental impact statement for the Lachermeier Farm development. Public agencies submitting letters did not recommend environmental impact statement preparation. There will be minimal tree removal and wetland delineation. By approving Resolution 04-12-1 the council would be accepting the Environmental Assessment Worksheet report and the recommendation from Bolton & Menk for a negative declaration for the preparation of an environmental impact statement. Motion by Hausladen, seconded by Antil to adopt resolution 04-12-1 for a negative declaration of an environmental impact statement for the Lachermeier Farm development. Carried 5-0. Minutes The minutes of the November 3, 2004 Canvassing Board were presented for approval. Motion by Hausladen, seconded by Henry-Neaton to adopt the November 3, 2004 Canvassing Board minutes as presented. Carried 5-0. The minutes of the November 5, 2004 Council Work Session were presented for approval. Motion by Hausladen, seconded by Antil to adopt the November 5, 2004 Council Work Session minutes as presented. Carried 5-0. The minutes of the November 9, 2004 Regular Session were presented for approval. Motion by Hausladen, seconded by Olson to adopt the November 9, 2004 Regular Session minutes as presented. Carried 5-0. Accounts Payable The accounts payable was presented in the amount of $461,154.50 and includes payments for 2004 capital projects. Motion by Hausladen, seconded by Olson to approve the accounts payable in the amount of $461,154.50. Carried 5-0. Maintenance Report Maintenance Supervisor Rassat reported that the construction projects have been shut down for year. Maintenance staff is currently working on building and shop projects. Rassat is working on entering maintenance record data onto the maintenance office computer. The maintenance equipment is prepared and ready for snow removal. Parks Superintendent Jim Woitalla reported that the dock at Waverly beach should be replaced as it is rusting from the inside out. The dock broke apart when it was taken out this year. A new replacement dock will cost $4,686. The proposed replacement is an 80‚ aluminum dock with cedar decking. There are funds available for the purchase in the 2004 parks maintenance budget. Motion by Olson, seconded by Antil to approve the purchase of a new dock for the beach for the cost of $4,686. Carried 5-0. Council Member Antil asked Maintenance Supervisor Rassat if the city should consider purchasing a sweeper attachment for the bobcat. The sweeper could be used for the tennis courts, trails, and sidewalks. Rassat will check on pricing for a sweeper attachment for the City‚s bobcat equipment. Planning Commission Report Adrian Duske was present at the meeting to give the Planning Commission report. Duske reported that a public hearing was held to consider zoning amendment 04-03Z which would amend the park dedication section of the Subdivision Ordinance to delete the requirement of developers to pay park development fees. The park development fees will be placed on the building permit fee schedule. Motion by Hausladen, seconded by Antil to adopt ordinance 04-03Z. Carried 5-0. Duske reported that a public hearing was held to consider zoning amendment 04-04Z which would require developers to enter into a predevelopment agreement prior to conceptual plan reviewal. This would allow the city to collect immediate reimbursement for engineering/legal fees connected with the subdivision. There is a requirement in the predevelopment agreement to collect $2,500 up front from developers. The deposit will be used to pay invoices associated with the development and will prevent parties that are not serious about development taking up time at Planning and Zoning and Council meetings. Motion by Hausladen, seconded by Antil to adopt ordinance 04-04Z. Carried 5-0. Duske reported that a public hearing was held to consider zoning ordinance amendment 04-02Z which would amend the R-1 zone district provisions by changing the language relating to agriculture under permitted uses and reference City Ordinance 92 regarding animal control. Motion by Antil, seconded by Henry-Neaton to adopt ordinance amendment 04-02Z. Carried 5-0. The issue of allowing or prohibiting floor drains in garages is being investigated. Building Inspector Rob Beckfeld brought the issue to the attention of the City Council. The option of disallowing floor drains in garages and the option of allowing floor drains to be connected to the sanitary sewer or run to the storm sewer is being discussed. The Planning Commission is looking at policies in other communities. Two Planning Commissioners conducted the annual holiday light inspection. There were many residents that will be receiving accommodation letters. Economic Development Authority A new council member representative is needed in January as Ken Hausladen‚s council term will expire on December 31, 2004. Motion by Hausladen, seconded by Antil to appoint incoming council member Deb Hausladen to Economic Development Authority. Carried 5-0. John Konrath‚s term will expire on December 31, 2004. The Economic Development Authority is recommending reappointment for a six year term. The new term of office will expire on December 31, 2010. After initial appointment, six year terms are mandated by Minnesota Statutes for Economic Development Authorities. Motion by Antil, seconded by Hausladen to reappoint John Konrath to the Economic Development Authority for a six year term which will expire on December 31, 2010. Carried 5-0. The council was informed that the Economic Development Authority will be meeting with Stevens Drilling and Environmental and their realtor on December 15, 2004 at 4:30 p.m. The purpose of the meeting is to discuss a purchase price on 2.7 acres of land that the city is interested in pursuing for a future maintenance facility. Park Commission Council Member Antil reported that the Park Commissioners accepted the resignation of Deb Hausladen as of December 31, 2004. Hausladen submitted a resignation from park board membership because of her election as a council member. The Park Commission conducted interviews of potential candidates and has recommended that the city appoint Ryan DeMars to replace Deb Hausladen with the term expiring on December 31, 2006. Motion by Antil, seconded by Olson to accept Ryan DeMars as a member of the Park Commission for a term expiring on December 31, 2006. Antil reported that DeMars moved to Carrigan Meadows 6 months ago and works at Landscape Structures. He is familiar with playgrounds and equipment. He is originally from Maple Lake. DeMars has experience with community park projects. Amber Lindgren was interested in membership and attending meetings as an alternate member and fulfilling the Secretary‚s position. The Park Commission will formulate a recommendation in January for the alternate member/secretary position. Clerk Ryks will look at the Park Commission ordinance for any changes that may be needed in creation of the position. The Commissioners are currently ooking at pricing for gazebos and shelters for the Carrigan Estates park. Community Liaison Pam Henry-Neaton reported that she is still working on distributing welcome packets to new residents. Debbie Ryks-Vacation Request City Clerk Debbie Ryks submitted a written vacation request for January 18, 2005-January 25, 2005. Ryks will be out of town beginning on January 17 which is Martin Luther King Day and the offices are closed. Motion by Hausladen, seconded by Antil to approve the vacation request of Debbie Ryks and staff the office full time with Secretary Mary Johnson. Carried 5-0. Certificate of Deposit 7166 Motion by Olson, seconded by Antil to renew Certificate of Deposit 7166 in the amount of $267,085.96 for a 12 month term with Citizens State Bank of Waverly at the interest rate of 2.90 percent. Carried 5-0. Citizens State Bank of Waverly matched the high rate of 2.90 percent in accordance with the City of Waverly Investment Policy. Animal Control Contract The animal boarding contact with the Humane Society of Wright County is proposed for renewal in the amount of $475.09. Motion by Bush, seconded by Hausladen to adopt the 2005 animal control contract as proposed with the Humane Society of Wright County. Carried 5-0. 2004 Year End Accounts Payable Meeting A meeting to approve 2004 year end accounts payable was scheduled for December 30, 2004 at 4:00 p.m. Municipal Liquor Store Report Motion by Hausladen, seconded by Antil to adopt the November 2004 Municipal Liquor Store report. Carried 5-0. Council Member Henry-Neaton reported that Wanda Tussing is running a promotion in the On Sale with a holiday tree being installed and customers can purchase a tree bulb and donate it to The Church of Saint Mary. Acknowledgements Ken Hausladen was acknowledged for his 4 years of service on the City Council and that he always took time to research agenda items and city issues. Mary Johnson was acknowledged for donating an artifical christmas tree for the city office lobby. Jim Woitalla was acknowledged for holiday decorating throughout the city office and council chambers. Bill Schoening was acknowledged for working in the city office to organize and set up the new filing system. John Rassat was acknowledged for his work in directing and monitoring the liquor store parking lot project through its completion. Adjournment Motion by Hausladen, seconded by Antil to adjourn the meeting at 8:00 p.m. Carried 5-0. ______________________ _________________________ Deborah Ryks, Clerk Charles Bush, Mayor

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