December 10, 2002
Regular Session
Pursuant to notice and call the Waverly City Council met in regular session at 7:30 p.m. on Tuesday, December 10, 2002 in the council chambers of Waverly City Hall. Those in attendance were Mayor Bush, Clerk Ryks, and Council Members Hausladen, Henry-Neaton, and Olson. Council Member Hertzog was absent.
Agenda
The agenda was amended with the addition of item 16.e. Temporary Office Position Extension.
The agenda was approved as amended by consensus of the council.
Truth in Taxation Hearing
The Truth in Taxation Hearing was opened at 7:32 p.m.
The proposed budget for 2003 is $1,041,789 which reflects a 10% increase over the 2002 budget.
The proposed property tax levy increase is 5%.
There were no comments or questions from members of the public.
The hearing was closed at 8:00 p.m.
Motion by Bush, seconded by Olson to schedule a subsequent truth in taxation hearing on December 20, 2002 at 4:00 p.m. Carried 4-0.
Jim Moy
Jim Moy was present at the meeting to address the council.
Moy is pursuing a grant from the Minnesota Pollution Control Agency to test 12 mile creek, Waverly Lake, and Little Waverly Lake for phosphorus.
City Maintenance records have shown that phosphorus testing done by the city has resulted in acceptable levels of phosphorus in the lakes. Moy obtained information from the Wright Soil Conservation District that shows high phosphorus content in Waverly Lake.
Moy requested that the city submit a letter of support that he could include in his grant application packet.
Motion by Bush, seconded by Hausladen to write a letter of support for inclusion with the grant application for phosphorus testing. Carried 4-0.
Charitable Gambling-Scottys Family
Restaurant
The Waverly Lions club requested that the city pass a resolution
authorizing the sale of pull tabs at Scottys Family Restaurant
located at 805 Pacific Avenue.
Motion by Olson, seconded by Henry-Neaton to adopt a resolution authorizing the Waverly Lions Club to sell pull tabs at Scottys Family Restaurant. Carried 4-0.
Waverly Royalty,
Patty Campbell was present at the meeting on behalf of the Waverly Royalty Committee to request city authorization of the expense for supplies for the Waverly float. The estimated costs for the purchase of a battery, wiring, conduit, spot lights, and a vent for the generator is $150. The Royalty Committee will submit the bill to the city clerk. The council discussed tentative approval for the expense based upon the claim amount not exceeding the estimated costs.
Motion by Bush, seconded by Hausladen to tentatively approve payment for the float expenses. Carried 4-0.
Wright County Sheriff
Angie Lachermeier reported an incident of squealing tires and eratic driving on 4th Street/Elm Avenue this morning.
A report was filed regarding grafitti on the park building.
Minutes
The minutes of the November 6, 2002 Canvassing Board were presented
for approval.
Motion by Henry-Neaton, seconded by Hausladen to approve the minutes as presented. Carried 4-0.
The minutes of the November 8, 2002 Work Session were presented for approval.
Motion by Bush, seconded by Hausladen to approve the minutes as presented. Carried 4-0.
The minutes of the November 12, 2002 Regular Session were presented for approval.
Motion by Hausladen, seconded by Olson to approve the minutes as presented. Carried 4-0.
The minutes of the November 13, 2002 Special Session minutes were presented for approval.
Motion by Hausladen, seconded by Henry-Neaton to approve the minutes as presented. Carried 4-0.
The minutes of the November 21, 2002 Special Session were presented for approval.
Motion by Hausladen, seconded by Olson to approve the minutes as presented. Carried 4-0.
Accounts Payable
The accounts payable was presented in the amount of $72,671.28.
Motion by Olson, seconded by Hausladen to approve the accounts payable in the amount of $72,671.28. Carried 4-0.
Clerk Ryks informed the council that the grant funds from FEMA should be coming in soon as the agreement has been signed and returned to the Emergency Management Agency. Duane Burkstrand will be contacted to research potential insurance proceeds for the sewer lift station repairs as the amount expended for lift station repairs were deducted from the FEMA grant proceeds due to anticipated insurance benefits.
Maintenance Report
Maintenance Supervisor Rassat reported that the snow pusher for
the payloader has not been delivered yet but will be coming in
in approximately 1-2 weeks.
Rassat attended a meeting regarding the status of the joint sewer project with the City of Montrose. He was able to tour the new wastewater plant. The construction is progressing well. The scheduled completion of the wastewater plant construction is July, 2003. The Main lift station in Waverly is installed and will be covered for the winter season. The new plant has capacity for 10-15 years even with all of the pending developments in Montrose and Waverly.
Rassat reported that the new truck will be delivered in approximately 30 days.
Rassat asked the council about remodeling the council chambers as a winter maintenance project. The idea is to enlarge the room by removing a wall so that the room will extend to the fire department office and meet in the hallway. The storage closet will be lost but other arrangements for a storage area can be made. Rassat will obtain estimated project costs for the January meeting.
Parks/Streets Department Superintendent Woitalla reported that he is currently working on preparing the skating rink area. When the skating rink is opened, it will be posted on the electronic sign.
Ken Antil will be resigning from the Park Commission so that he may take his seat on the city council in January. There is a potential new member to replace Antil. The interested party will attend the December Park Commission meeting.
Woitalla ordered picnic tables for the parks.
Planning and Zoning Report
Planning and Zoning Liaison Duske reported that Rick Packer, Arcon Development was present at the Planning Commission meeting to discuss Wright Countys denial of a separate access from CSAH 8 to the proposed industrial area. City Engineer Brad DeWolf and Rick Packer, Arcon Development will formulate concepts for review by the Planning Commission. DeWolf has also recommended that the city look at a water tower location within the Arcon Development since the Lemmerman project is currently on hold. Rick Packer is willing to work with the city for the location of a water tower within the Carrigan Meadows development.
Ray Williams and Richard Grinley were present at the Planning Commission meeting. They are looking at the purchase of a 240 acre parcel for annexation and residential development that could include up to 500 single family residences. Discussion took place at the Planning Commission meeting about the development of a 30 acre park as a major park facility with a picnic shelter and playground when development plans are presented for the 240 acre development.
Discussion took place at the meeting regarding the desire for usable park land in developments instead of designation of park land in retention pond areas.
Wright County Commissioner Dick Mattson forwarded information to Adrian Duske regarding the availability of funds for flood projects from the army corps. The information will be retained in the city office for future reference.
Comp Plan Update Proposal
A proposal for comprehensive plan services was received from
Northwest Associated Consultants. The council will review the
proposal.
The estimated cost for this project is $29,000. The project time frame is 12 months. There is no down payment required and monthly billings will be done as work is completed.
This item was not included in the 2003 budget. The council asked Clerk Ryks to contact Steve Grittman, Northwest Associated Consultants to request that he attend a meeting on December 20, 2002 at 4:00 p.m. to answer questions on the comp plan proposal.
Park Commission
The Park Commissioners discussed that the Summerfields 2nd Addition
Park is not adequate. Clerk Ryks noticed that the platted park
is retention pond with a drainage ditch going through the area.
The Park Commissioners will look at park dedication requirements. They will
also look at requiring a park improvement diagragm as part of the platting regulations for developers.
EDA Report
The Waverly Economic Development Authority will be looking at
property acquisitions for a potential EDA project. Lori Kuschel
gave progress on the Eagle Creek development. The concept is
for16 units. The EDA members would like to see plans for 2 bedroom,
2 bathroom units. This plan would allow 12-14 units. The estimated
marketing of the units will start at $140,000 with upgrade options
being offered for additional costs. Underground, heated parking
garages will be offered. One building will be used for parking
with separate stalls for the units. Kuschel will come back with
more specific plans at a future meeting.
Renewal of CD 7166
Renewal of Certificate of Deposit 7166 in the amount of $258,064 was discussed.
Citizens State Bank of Waverly has offered an interest rate of 2.1% for a 12 month certificate. Comparable rates were submitted that ranged from 1%-2%.
Discussion was held regarding the possible need for the funds for utility construction on CSAH 9. Hausladen suggested that the city renew the certificate for 6 months rather than 12 months. In the past the 6 month rates have been lower and calculation of the penalty versus the lower interest rate has proved the city benefitting from renewing for 12 months instead of 6 months. The rate quoted by Citizens State Bank of Waverly is for a 12 month certificate.
Discussion continued regarding obtaining the 6 month CD rates and acting on the renewal at a later date.
Motion by Bush, seconded by Olson to renew CD 7166 with Citizens State Bank of Waverly with an interest rate of 2.1%. Carried 3-1. Hausladen: Opposed.
Electronic Sign Policy Review
The council reviewed and discussed the electronic sign usage
policy.
It was decided that the council would not rent the sign for business ads. Advertising rates for events in Waverly such as picnics, weddings, reunions, functions sponsored by local clubs and local organizations and the school district were discussed.
Motion by Hausladen that the sign be used at a cost of $10 per frame for private events in Waverly, and non-profit organization and club events in Waverly at no charge with a two day minimum usage requirement. Carried 4-0.
2002 Year End Accounts Payable
Meeting
A year end accounts payable meeting was scheduled for December
30, 2002 at 4:00 p.m.
Maintenance Worker Position Interviews
The inteviews will be conducted on December 16, 2002 during the
time frame of 6pm-9pm. There are 6 interviews scheduled.
Extension of Temporary Office
Position
Discussion was held regarding the extension of the temporary
office position. The help is necessary on a part time basis
but a full time employee is not needed at this time.
Motion by Bush to extend the temporary part time office position until June 30, 2003. Carried 4-0.
MLS Report
Motion by Olson, seconded by Hausladen to adopt the November
2002 MLS Report. Carried 4-0.
Customer Appreciation events will be held at the liquor store on Christmas Eve and New Years Eve. Food and Karoke will be included with the events.
Criminal Background Check Requirement
Ken Antil encouraged the council to consider requiring a criminal background check for all city employment positions. This requirement should include the Maintenance Worker position hiring. A criminal background check waiver form would need to be signed by the applicants being interviewed. The form can be obtained from the Wright County Sheriffs Department.
Discussion was held regarding the procedure for the criminal background check.
It was decided that a waiver form would be obtained from the Sheriffs Department and distributed to each applicant being interviewed. The city would have the Wright County Sheriffs Department do the check for criminal background on the top two applicant choices. The offer of employment would be contingent upon the results of the background check.
Motion by Hausladen, seconded by Henry-Neaton to adopt a policy that criminal background checks will be required of all employment positions within the city and that the top two candidates will be checked for criminal background prior to the offer of employment becoming effective and this will include the Maintenance Worker position. Carried 4-0.
Ken Antil will obtain the waiver form from the Wright County Sheriffs Office prior to the interviews on December 16.
Wright Laser-DSL Service
A letter was received from Wright Laser requesting high speed DSL internet services in the Waverly area. Lakedale Telephone and Time Warner do not currently offer this service.
The council acknowledged receipt of the letter. This item cannot be acted upon as the DSL service is not available in the Waverly area at the current time.
Financial Advisor
Mayor Bush suggested that the city meet with Ehlers and Associates
in the near future to discuss the need to increase water and
sewer rates.
Once the capital improvement plan is completed, the city will have a better idea of the project costs for the water and sewer system.
The rates for utility charges can be discussed following 2002 year end financial balances and the city audit being completed.
Acknowledgements
Council Member Henry-Neaton acknowledged John Rassat and Jim Woitalla as they were recognized in the Pollution Control Agency inspection report for an excellent job with wastewater plant operations.
Adjournment
Motion by Bush, seconded by Olson to adjourn the meeting at 9:10
p.m. Carried 4-0.
Deborah Ryks, Clerk Charles Bush, Mayor
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