City of Waverly Minutes

Summary of Council Action November 12, 2002 Regular Council Meeting Utility Bill Payment Requests Payment plan requests were considered and approved for three utility accounts. City Engineers Report Rich Rothness, Bolton & Menk was present at the meeting to give the City Engineers Report. A project update was given. The gravity sewer line is installed and operational on 1st Street S. The Montrose Wastewater Treatment Plant is under construction with a projected start up date of September 30, 2003. The previous 20 year plan for the wastewater plant may need to be updated prior to the opening of the treatment facility. The feasibility study for the realignment of CSAH 9 was approved. The total cost of improvements is $685,600. Wright Countys financial participation includes 100 percent of the bituminous construction. State aid of $353,400 is estimated with an estimated city cost of $332,200. Water main, storm sewer, and sanitary sewer improvements are included in the proposed construction project. 10 feet of additional right of way is needed and proposed for the south side of Atlantic Avenue as there is not adequate area on the north side of Atlantic Avenue to split the right of way on each side. The existing right of way is 50 feet. A minimum right of way of 60 feet is required by Wright County. Previously Wright County wanted 100 feet of right of way. A future plan for rerouting CSAH 9 out of town from Dempsey Avenue to highway 12 was accepted by the county in exchange for the proposed 60 foot right of way by the City Engineers. Construction may occur during the spring of 2003. The council does not want to assess the costs of utility improvements. The bonding plan for this project will be included in the Capital Improvement Plan currently being formulated by Bolton & Menk. A possible sidewalk may be located on the south side of Atlantic Avenue. The sidewalk plan on file will be reviewed. Bolton & Menk are proposing an alternate water tower site in the Arcon Development because the preliminary plat has not been submitted for the Carrigan Lake Estates development. The storm sewer installation along the railroad tracks on the north side of highway 12 is complete. The Arcon Development (Carrigan Meadows) is nearly done. Bituminous and private utilities need to be installed and then building permits can be issued. The Summerfields 2nd Addition development is nearly complete with the installation of private utilities pending. It is estimated that building permits could be issued within 2 weeks or so. Wright County Sheriff Deputy Darsow reported that additional patrolling took place on Halloween with no incidents reported. The council stated that they are happy with the service of the Wright County Sheriffs Department. Minutes The following minutes were approved: October 7, 2002 Work Session, October 8, 2002 Regular Session, and October 23, 2002 Personnel Committee. Maintenance Position Procedure It was decided that the Personnel Committee will narrow the top ten applicants down to five and the council will conduct the interviews. Accounts Payable The accounts payable was approved in the amount of $93,293.98. Maintenance Report Maintenance Supervisor Rassat reported that the culvert is being worked on by Summerfields this week. The culvert is being lowered and the digging of a swale to Marks Service for correction of the drainage. 1st Street S. has been shaped up for the winter season. Morris Excavating will be doing the ditch work along North Shore Drive. T& S Trucking will be sweeping the streets. The Herald will print a reminder of the winter parking rules. Jay Michaels will speak at a joint meeting of the Planning Commission and Park Commission. Rich Rothness, Bolton & Menk will attend the November 27 Park Commission meeting. There is a tree that was located in the right of way of North Shore Drive. The city will wait for the finalization of a claim investigation prior to requesting the property owner to remove the tree. Clerk Ryks reported that Citizens State Bank of Waverly submitted the best financing package for the plow truck purchase. Annual payments for a three year term at 4.25% interest was quoted by the bank. Planning and Zoning A continuation hearing is necessary for the variance application for 1405 North Shore Drive due to late publication of the hearing notice. The notice was lost between the city offices and the newspaper office. The hearing was held as scheduled on November 7 but a continuation hearing is necessary for November 21 due to the publication on November 4. This is due to the state requirement for a 10 day publication. The property owners were noticed on time. An announcement was made at the Planning Commission hearing of the continuation hearing and date. Clerk Ryks asked the council if they would consider a special council meeting for that night to consider approval of the variance so that the property owners project would not be delayed until December. There will be a special meeting following the hearing on November 21 for this purpose. A subcommittee was formed at the Planning Commission meeting of three members to meet with Northwest Associated Consultants to bring ideas regarding the land use plan update. This would allow the planning firm to formulate a proposal to present to the council. EDA The real estate closing for the sale of land to Eagle Creek Development has been completed for the one acre lot west of the Waverly Community Homes. Lori Kuschel will attend the November 26 EDA meeting to present plans and updated information on the proposed senior housing facility. The council members were invited to attend the meeting. Noise Ordinance The Planning Commission has recommended an ordinance for approval by the council. The council approved the ordinance as drafted. MN Dot will be contacted to erect signs at the city limits to advise truck drivers of the noise ordinance in effect to prevent jake-braking. Burning Ban The burning ban was lifted from November 13 to December 1 for the burning of leaves. Permits must be obtained from the Fire Chief. Clerk Ryks will run this by the Fire Chief to verify the time limit for burning is appropriate. NFIP Clerk Ryks is working on the application to submit to FEMA for participation in the National Flood Insurance Program. A Floodplain Ordinance will need to be considered at a public hearing and adopted. Ryks has been working with the Department of Natural Resources on the approved form for the ordinance. Once all the steps are accomplished, if FEMA approves the application, city residents will have the option to purchase flood insurance. The flood zone maps for Waverly dated 1975 and Wright County dated 1993 will need to be adopted. The 1975 map designates the Waverly Lake area in a special flood hazard area but this area was not annexed into the city at this point in time. It is then necessary to also adopt the Wright County map which does not reflect any flood hazard areas around Waverly Lake. Code of Ordinances The new Code of Ordinances are ready for consideration by the council. Clerk Ryks suggested a public hearing be scheduled in January so that the council members would have adequate time to review the reorganization and updating of city ordinances. MLS Report The October Municipal Liquor Store report was adopted. The council scheduled a meeting with liquor store staff for Saturday, November 23 at 8:30 a.m. at the liquor store to discuss the remodeling plans. This is needed prior to the December Work Session when the council will consider finalizing the architects plans. Plans have been revised to include a delivery lane on the north side of the liquor store and to decrease the on sale area. The on sale may be closed in 5 years. The sign for Lakeshore Motel and pole may be removed during the remodeling project. Village Hall Rekeying A renter misplaced the Village Hall key. Council Member Hausladen suggested that the building be rekeyed. The renter will need to pay for the rekeying. Rockys Bar & Grill Wine License Renewal The 2003 wine license renewal application for Rockys Bar and Grill was approved. 3.2 Beer License-Fall Festival The license application for the sale of 3.2 beer for St. Marys Catholic Church for the Fall Festival in 2003 was approved. Electronic Sign Policy Clerk Ryks asked for clarification of rental of the electronic sign to businesses. Businesses outside of the City of Waverly have requested information on renting the sign. The original policy does not prohibit this. The council discussed amending the policy and renting the sign to local businesses only. They decided that each frame of three lines would be considered as a separate $30 rental fee. This item was tabled until the December meeting at which time the council will review the wording of the sign policy. Acknowledgements Council Member Neaton acknowledged three elementary school classes for cleaning up debris throughout the city. This is done each year. The classes that participated were Ms. Wesloh, Mr. Gagnon, and Mr. McCartys. The Waverly Royalty Committee was acknowledged for receipt of third place in the Anoka Halloween float contest. HLWW School District was acknowledged for the Schools of Excellence award for Howard Lake and Winsted Elementary. The Waverly Boosters and Waverly Lions were acknowledged for a successful Halloween Party. Adjournment The meeting was adjourned at 8:45 p.m.

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