City of Waverly Minutes

CITY OF WAVERLY CITY COUNCIL MINUTES October 10, 2006 Regular Session Pursuant to notice and call the Waverly City Council met in regular session at 7:00 p.m. on Tuesday, October 10, 2006 in the council chambers of Waverly City Hall. Those in attendance were Mayor Bush, Clerk Ryks, and Council Members: Hausladen, Henry-Neaton, and Antil. Council Member Olson was absent. Agenda The agenda was approved by consensus of the council. Judd Meyer-Uptown Bar and Grill LLC Judd Meyer, Uptown Bar and Grill LLC was present at the meeting to make a request for a 2am liquor license. He stated that he is losing business by patrons leaving to go to Rassat Store that is open until 2am. Meyer plans to operate under a 2am closing by stopping service at 1:45 a.m. and 2:15 am to vacate. He is interested in staying open until 2am on Friday-Saturday only. If the city authorizes liquor sales to 2am, a license would be applied for and if approved would consist of a 12 month permit. An ordinance amendment would need to be approved and all establishments in Waverly would have the option to apply for a 2am license. The council is interested in obtaining information from other cities as to the communities that have authorized liquor sales to 2am. Motion by Henry-Neaton, seconded by Hausladen to table this matter pending additional information for no more than one month. Carried 4-0. Paul Harvego-Auditing Firm. Paul Harvego, Conway, Deuth & Schmiesing was present at the meeting to give a presentation to the council regarding information about his firm and the possibility of providing auditing services to the city. He reviewed the 2005 audit report. Accrual basis accounting is suggested. There would be more reporting involved with the modified accrual system. It would give the city a better financial picture by including assets and liabilities. Clerk Ryks reported that a letter was received from the State Auditor’s Office stating that they will perform the audit for December 31, 2006. An auditing firm will need to prepare financial statements for the State Auditor. Harvego suggested that the city send a letter to the State Auditor requesting a one year time frame to convert to the accrual basis of accounting. The inclusion of assets in the financial reports would reflect the true value of the city. Harvego currently works in Litchfield, Darwin, Cokato, Howard Lake, Delano, Winsted, Spicer, Brownton, and Kimball. He informed the council that new requirements limit the auditor’s recommendations that are included in the annual audit reports. Harvego estimated a cost of $15,000-$20,000 for the first year conversion to the accrual accounting method. Harvego mentioned that Municipal Liquor Stores in other communities are going through similar situations with remodeling and the effects on the business from highway construction projects. An accounting system upgrade would be costly for the city. The State wants accrual financial statements for the year ending December 31, 2006 in which the reports could be configured on that basis without changing the accounting system until 2007. It was decided that Harvego would prepare a proposal for the council to review at the November council meeting. Requests from the Public Geraldine Smith addressed Deb Hausladen on whether she planned to resign if Ken Hausladen is elected Mayor. Mayor Bush stated that the council meeting is not the appropriate forum for this discussion. Deb Hausladen agreed to discuss this matter with Geraldine Smith following the meeting. Wright County Sheriff It was reported that there has been problems with speeding along CSAH 9 within the city limits. Additional police monitoring was requested. Waverly Fire Department, Inc. The annual appreciation dinner event is scheduled for October 21, 2006. City representatives are invited to attend the function. City Engineer’s Report-Barry Glienke City Engineer Glienke presented Payment Application #12 from Randy Kramer Excavating in the amount of $449.82 for the CSAH 9 project. Motion by Henry-Neaton, seconded by Hausladen to approve payment application #12 from Randy Kramer Excavating in the amount of $449.82. Carried 4-0. Glienke presented payment application #6 from Kuechle Underground in the amount of $72,191.74 for the East Carrigan Lake Utility Extension project. Motion by Antil, seconded by Hausladen to approve payment request #6 from Kuechle Underground in the amount of $72,191.74 for the East Carrigan Lake Utility Extension project. Carried 4-0. Minutes The minutes of the September 8, 2006 Work Session were presented for approval. Motion by Henry-Neaton, seconded by Antil to approve the September 8, 2006 Work Session minutes as presented. Carried 4-0. The minutes of the September 11, 2006 Regular Session were presented for approval. Motion by Antil, seconded by Hausladen to approve the September 11, 2006 Regular Session minutes as presented. Carried 4-0. Accounts Payable The accounts payable was presented in the amount of $228,521.06. Motion by Henry-Neaton, seconded by Antil to approve the accounts payable in the amount of $228,521.06. Carried 4-0. Park Commission Report Parks Superintendent Woitalla reported that the Park Commissioners met with Garry Rudy, Creative Development about an agreement for development of the park. Rudy asked the Commissioners to review the Rodeo Hills development in Buffalo for a similar park development plan in Woodland Shores. Rudy would prepay for the development costs. The city could pay the developer back as building permit fees are paid. Carrigan Meadows park playground equipment is planned to be installed next week. The Park Commissioners are also working on establishing guidelines for developers. Planning Commission Report Chairman Winters reported that the Subcommittee met regarding an ordinance amendment for all terrain vehicles. A Community pool was discussed. A user fee would be needed. It is not affordable for the city at the present time. The Waverly Zoning map confirmed that 606 Atlantic Avenue is residentially zoned. Realtor information stated that the property was located in a commercial zone district. A proposal was submitted by Kristall Development to vacate the planned unit development plat. The plat will be resubmitted for a typical residential subdivision. A Representative will attend a future meeting. EDA Report John Konrath was present at the meeting to give the Economic Development Authority report. Konrath informed the council about an informal meeting that was held with representatives of Stevens West regarding the Waverly Industrial Park. The Economic Development Authority would like to resolve the issues to clear the way for industrial park development. Clerk Ryks had sent Konrath a letter regarding discussion at the October 6 Work Session to schedule a meeting with representatives from the Council, Planning and Zoning, and Economic Development Authority and city staff and City Engineer Glienke to attempt to resolve the dispute regarding the development agreement. A Joint Meeting was scheduled with the City Council to hear a presentation from the Municipal Development Group. The company will provide guidance to the EDA and discuss potential programs that would be available to the EDA. The Planning Commission and Parks Commission will also be invited to attend the meeting. The group helps smaller cities plan for future expansion and economic development. It was also mentioned that city Committee members should submit their email addresses to the Clerk as an alternate way to be notified of meetings, etc. Maintenance Report Maintenance Supervisor John Rassat gave the monthly Maintenance report. He reported that the Water Department is planning to flush hydrants October 18-20 and will be draining the old water tower during the same time period. The new plow truck should be delivered next week. The Salt contract was completed with Wright County. The lift station in the Woodland Shores development will be on line and the fence will be installed within the next two weeks. Parks Superintendent Woitalla reported that he will be closing Legion Park for the season this week. Community Liaison Pam Henry-Neaton reported that she has 7 visits to be completed this month. Administration Resolution 06-10 was presented for the appointement of Election Judges for the November 7, 2006 General Election. Motion by Antil, seconded by Henry-Neaton to pass Resolution 06-10. Carried 4-0. Summary of Closed Session The Summary of the Closed Session of September 13, 2006 was read aloud by Mayor Bush. The closed session was held to conduct a 3 month wage/performance review of Maintenance employee Greg Pawelk. The Personnel Committee has suggested a wage increase of $.50/hour. Motion by Henry-Neaton, seconded by Hausladen to approve the Summary of the Closed Session and increase Greg Pawelk’s wages by $.50 per hour retroactive to August 30, 2006. Carried 4-0. Canvassing Board The City Council will meet on November 8, 2006 at 5:00 p.m. to canvass the city general election results. MLS Report-September 2006 A Liquor Committee meeting was scheduled for October 24, 2006 at 7pm. The committee will set up a repayment plan and discuss reporting deadlines. Motion by Hausladen, seconded by Henry-Neaton to approve the figures for the September 2006 report and meet to clarify reporting information. Carried 4-0. MEADA Community Meeting MEADA is hosting a community meeting on October 25 at 7pm at the Waverly Village Hall. Community members and leaders are invited to attend the meeting. Recognition/Acknowledgements Pam Henry-Neaton thanked the city for allowing MEADA to use the Waverly Village Hall for their community meeting on October 25. Deb Ryks and Mary Johnson were thanked for helping prepare materials for the city’s booth at the community expo. Pam Henry-Neaton worked the booth at the community expo. There were no volunteers available to help work the city’s booth. The meeting was recessed at 8pm pending the arrival of Shelly Eldridge, Ehlers and Associates. The meeting was reconvened at 8:15 p.m. Capital Equipment Bond Sale Shelly Eldridge presented the capital equipment bond sale results. The new plow truck was used for the equipment certificates to retain tax exempt bond status. The council’s intent is to use the equipment certificates for equipment purchased in 2004 by the Municipal Liquor Store. The city has a reimbursement resolution in place at the current time and will need to renew it each year so if funds are paid for a project from operating funds and funding is pursued at a later date, the account can be reimbursed. Federal regulations allow a 60 day time frame following the equipment purchase. Paul Harvego reviewed the situation at the request of Eldridge as a colleague and a possible future consultant to the city and stated that a transfer to the liquor store would be allowable. Matt Mayer, KDV was contacted by Clerk Ryks as the current accountant for the city and explained the procedure for the transaction would be an interfund loan to Municipal Liquor Store from bond proceeds received into the major equipment fund. A plan was accepted for the Municipal Liquor Store to make monthly payments to the equipment fund to cover the annual debt service payments. The bond was negotiated with Citizens State of Waverly for a 10 year bond term with a 5.125% interest rate. Resolution 06-10-1 was presented for the approval of the Capital Equipment Certificates of $91,000. Motion by Antil, seconded by Henry-Neaton to adopt Resolution 06-10-1. Carried 4-0. Council Member Henry-Neaton stated that she would like to have her reservations noted for the official record. She expressed concern of keeping the budget on track for the Municipal Liquor Store and that sufficient payments have to be made to cover the bond issue. The council asked Shelly Eldridge to review and address the letter received from the State Auditor regarding city finances. This was asked as Ehlers & Associates act as the city’s financial advisors and a long term financial plan is currently being prepared by Ehlers & Associates. Adjournment Motion by Bush, seconded by Henry-Neaton to adjourn the meeting at 8:45 p.m. Carried 4-0. ________________________ ________________________ Deborah Ryks, Clerk Charles Bush, Mayor

Back to Reference Menu Announcements | City Officials | General Info | Community Info | Location | Contact Info | Home