City of Waverly Minutes

Summary of Council Action October 8, 2002 Regular Council Meeting Minutes The following minutes were approved: September 3, 2002 Personnel Committee, September 5, 2002 Railroad Land Committee, September 6, 2002 Work Session, September 11, 2002 Regular Session, and September 30, 2002 Railroad Land Committee. Accounts Payable The accounts payable was approved in the amount of $67, 091.40. Maintenance Report Maintenance Supervisor Rassat reported that a plow can be manufactured by H&H of Winsted. The quick attach plow would be used for new truck/payloader. Rassat was given purchase authorization up to $4,000 to the plow purchase. Rassat presented state bid pricing received for a new plow truck. Boyer Ford submitted pricing for a Sterling truck in the amount of $57,989. Chesley Truck Sales submitted pricing for a Freightliner truck in the amount of $58,324. The accessories for the truck including the box, sander, plow, wing, and hydraulics were bid separately. J Craft submitted pricing for the truck accessories in the amount of $47,565. Crysteel submit pricing for the truck accessories in the amount of $57,995. A 90 day wait is applicable to the truck order with an earliest delivery date of February 1. The plow package accessories will take a delivery time frame of 6 weeks from the date of the order. The truck could be financed for 36 months. The plow package would require payment within 30 days of receipt. The existing plow truck will be kept for operation by a third maintenance employee. There will be a cash balance of approximately $95,000 in the major equipment fund by December 2003. The Payloader and Bobcat will be paid for at 2003 year end. The council authorized the purchase of the Sterling Truck from Boyer Ford for $57,989 and the plow package from J Craft in the amount of $47,565 and finance the truck for 3 years at the best rate received from the local bank and other financing sources and to pay for the plow/accessory package from the major equipment fund. Rassat also reported that the ditch cleaning on North Shore Drive should be done within the next week or so. Rassat met with Bolton & Menk regarding the capital improvement plan development. The timeline in the plan will run from 5 10 years. The plan will include the parks system, utilities, streets, and all municipal improvements. Rassat asked about advertising for the Maintenance employee. The new position will be in the field of general maintenance and will not require water and sewer licenses. A class B commercial drivers license is required for operation of the snow plow equipment. The employee will receive on the job training that may allow for the application for water and sewer licenses in the future. Clerk Ryks and Rassat will compile a job description for review by the Personnel Committee. The ad for the position will be written and sent to the council for review prior to running in local newspapers. Bond Financing Options-MLS Remodel Shelly Eldridge, Ehlers & Associates was present at the meeting to discuss financing options for the proposed liquor store expansion project. Eldridge met with liquor store staff and the City Clerk to determine revenue projections and to obtain past sales information. Research into a straight revenue bond revealed that a 200% annual coverage ratio would be needed or $134,000 profit each year to meet bonding requirements. Eldridge explained that doing a lease purchase through the EDA would be a better plan and would encourage better bids from investors due to the minimal risk involved. This is because the city could levy for payments if necessary. The liquor store revenues would be pledged to pay the debt but the city has more security that if the revenues are not available, the city can draw from other city sources. The EDA would have title to the building during the lease period. A 10-15 year term is recommended. The payments can be structured so that they are lesser in the beginning of the term and higher as revenues increase at the facility. Ehlers would get involved with the financing at the time that the city is accepting bids on the construction project. Jim Peterson-Lakes Realty Jim Peterson, Lakes Realty presented a purchase proposal submitted by Matt Liveringhouse, Alternative Choice Transportation for lot 1, block 4 and the Minnesota Dept. of Transportation lot directly east of lot 1, block 4. The land would be developed with the construction of a fast lube, dispatch center, maintenance facility. The purchase offer for both lots is $27,000 with a possible rebate of $2,000 if the building is completed within 1 year from the date of closing. There will be a $2,000 assessment for storm sewer installation applicable to both lots. WAC and SAC charges will apply. The signs would need to be removed. There will be access to the property from 4th Street and an access from highway 12 through the Weege Construction business. The Railroad Land Committee has recommended approval of the purchase proposal. The council approved the purchase agreement as presented with a purchase price of $27,000 and a rebate of $2,000 if the building is completed within the designated 1 year time frame. Rick Packer-Development Agreement Rick Packer, Arcon Development, Inc. was present at the meeting to address the council with regard to specific items in the proposed development agreement for Carrigan Meadows. He has requested that the time frame for subdivision approval be extended from 5 years to 8 years. This is so that future councils do not interfere with plat approvals. Also, the insurance amounts are twice the customary amount in other cities. Packer has requested that the amounts be reduced by one-half. Also, the letter of credit is proposed at 125% rather than 150%. This was agreed to by City Attorney Young as Packers first proposal was 110%. The council agreed to the proposed changes in the development agreement as requested by Rick Packer. There were questions regarding the proposed park land dedication in phase 1 of the Carrigan Meadows development. This area is currently low and is under water. Packer informed the council that the park land has not been graded and the water is due to broken tile. The park will be developed with ponding outlets to the north and the park area will be fully dry and usable. If the land is not usable, Arcon will agree to come back during development of future phases and bring the area up to grade. Arcon has a plan drawn for the city to review that includes a playground and soccer field in the park area. Arcon will put the park land issues in writing. 1st Street S. has been in poor condition due to utility construction and the heavy equipment brought into the Arcon Development. Gravel is being put down and it is being smoothed over each night before the equipment operators leave for the day. Annexation Request-Lachermeier Property Joe Lachermeier was present at the meeting on behalf of the Lachermeier family. They submitted a letter of intent to annex 150 acres of land into the city limits. The council asked that the Lachermeiers attend a Planning Commission meeting to discuss the annexation area prior to the initiation by the council for the annexation. Parks Dept. Report Jim Woitalla reported that the dirt work is done at the park. He reported that he attended a meeting at the Rockford Township Hall regarding storm water management alternatives. The presenter offered to attend a Planning Commission meeting to discuss alternative plans for storm water management. Also, Rich Rothness, Bolton & Menk offered to assist the Planning Commission if needed as he worked for another city in the area of parks and storm water. He offered to attend Park Commission meetings if needed. The Park Commission set their meeting date for the 4th Wednesday of each month. The Commission discussed the need to address park land dedications within developments so that usable areas are deeded to the city. Planning and Zoning Report Adrian Duske reported that the property owner of 806 North Shore Drive was present at the Planning Commission meeting to discuss options regarding a natural waterway that runs through his property. The Planning Commission suggested that the property owner install a culvert than runs 110 feet to the lakeshore rather than covering the waterway to restrict the drainage flow. The City Attorney was contacted as authorized by the council and it was determined that the culvert installation costs should be borne by the property owner. The property owner met with Maintenance Supervisor Rassat and has opted to install a culvert. Dick Sawatzke requested consideration for annexation and has full understanding that utility services could not be extended for immediate development and it may be 5-10 years before services could be extended to this property. The Planning Commission determined that the adjacent property should be included in the annexation proceedings for utility access reasons. This would be a condition of the annexation. A positive recommendation was made by the Planning Commission. The Planning Commissioners reviewed a model noise ordinance. They have proposed to change the hours of construction operations. There would be no work hours on Sundays but consideration would be given to a permit system for weather related emergencies. Domestic equipment operation hours were left as stated in the model ordinance. Local law enforcement would be included in the ordinance as the enforcing agency rather than specifying the Wright County Sheriffs Department so that a future change would not be necessary if police protection agencies change. Jake braking as a use of engine compression would be prohibited within the city limits. Once the ordinance is adopted, signs could be posted on highway 12. The Commissioners will review a typed draft of the ordinance at their October 17 Work Session. Appointment of Election Judges Resolution 02-10 was adopted appointing election judges for the November 5 general election. Administrative The canvassing board meeting was scheduled for November 6 at 4:15 pm. MLS Report The September 2002 MLS report was adopted. Royalty Committee Request The Waverly Royalty Committee had requested that the city continue to budget for an annual contribution of $1,250 and consider creating an annual budget of $500 per year to build up a fund for maintenance costs for the Royalty Float. The council decided to continue the $1,250 contribution but would rather that the Royalty Committee make requests for maintenance item costs for the float on a case by case basis instead of creating an annual budget item. Jack Russek Jack Russek was present at the meeting to introduce himself to the council. If he is re-elected he will be the Wright County Commissioner for Waverly due to redistricting. Adjournment The meeting was adjourned at 8:45 p.m.

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