City of Waverly Minutes
CITY OF WAVERLY
CITY COUNCIL
MINUTES
September 13, 2007
Regular Session
Pursuant to notice and call the Waverly City Council met in regular session at 7:00 p.m. on Tuesday, September 13, 2007 in the council chambers of Waverly City Hall. Those in attendance were Mayor Ken Hausladen, Clerk Debbie Ryks, and Council Members: Gary Olson, Pam Henry-Neaton, Ken Antil, and Deb Hausladen.
Agenda
The agenda was amended by moving Mary Jacques-Gilmer Memorial Bench from #4 to #7.c, Picnic Tables/Bench Program was added as #7-b. #8-d. was added for the variance request of Michael Van Beusekom-505 Frankfort Way.
Motion by Ken Antil, seconded by Deb Hausladen to approve the agenda as amended. Carried 5-0.
August Building Inspection Report
Building Inspector Rob Beckfeld was present at the meeting to give the monthly building inspection report to the council.
Beckfeld reported that the Humphrey Elementary School building addition passed final inspection and opened on time for the school year start.
It was reported that the All American Grill (Pizza America) restaurant is still under review by state inspectors. The microbrew cooler area is still in question as a confined space and the appliances still need to be certified.
One new home is being actively worked on. Other permits issued are not being worked on. Construction work is on hold. The builder has stated that his bank is not issuing additional funds. These home projects were investment homes. It has been projected that the housing market will hit bottom in 2008 and start rebounding in 2009.
Wanda Tussing-Municipal Liquor Store Report
Manager Wanda Tussing reported that an ATM machine is being installed. The company is taking care of all maintenance and operation of the machine. The liquor store will not profit from the machine but it is a good idea to have a cash machine for patrons to use on the premises.
Tussing is planning to install benches outside the on sale to accommodate smokers on the north side of the building. Wanda is attending a class regarding the state smoking ban law to obtain regulations and specifications for patio areas which allow smoking. She will plan to obtain cost estimates for patio construction following the information regarding regulations for outside smoking areas in connection with bar facilities.
The financial report for August 2007 reflected a loss of $4,181.47.
Motion by Deb Hausladen, seconded by Pam Henry-Neaton to accept the August Municipal Liquor Store report. Carried 5-0.
Parks Department
The minutes of the August 22, 2007 Park Commission were reviewed.
Maintenance Supervisor John Rassat reported that 180 feet of rip rap was installed at Waverly Terrace park. The Maintenance Department would like to extend the rip rap by 50 feet to clean up the shoreline. 70 yards of clay was received from the Summerfields park project for landscaping. Rassat is looking for additional dirt to accomplish the project. He is conversing with contractors at the Church of St. Mary about obtaining dirt to finish the project at Waverly Terrace park. He will check with Rick Lentner about obtaining additional material. R&L Dirtworks is anxious to complete the project but additional material is needed.
The playground was installed at Summerfields park. The contractor should finish the project tomorrow with the landscaping work and the volleyball net installation.
The Carrigan Meadows park parking lot was widened to a 50’ x 60’ area.
Motion by Ken Antil, seconded by Deb Hausladen to approve the August 22, 2007 Park Commission minutes. Carried 5-0.
Mayor Hausladen discussed implementing a picnic table/bench donation program. The City of Buffalo runs a donation program that allows a contribution of $250 by residents for a city installed bench with a memorial plaque. The city determines the location for bench placement. The donator requests a preferred location for the bench installation but the city does not guarantee placement at the desired location. Council Member Henry-Neaton suggested that a block program be considered in Railroad Park for memorials similar to the Wright County Fairgrounds. Mayor Hausladen suggested that both programs be started in Waverly. Bench installation along the walking trail systems in residential developments could be used through the donation program. The city has new park areas that are in need of benches and tables. Through a donation program, the city would select the type of bench/table and the park area for installation. The city would order the plaque to be attached to the bench/table.
Maintenance Supervisor Rassat asked about the maintenance of the donated benches/tables. Rassat suggested that the cost may increase if a concrete base is required. He is in favor of the memorial block program in lieu of the bench installation. Bench/table designs have different pricing. A uniform program should be established.
It was decided that Rassat will research the donation program operated by the City of Buffalo and bench/table pricing and installation costs prior to the October 9, 2007 council meeting.
A meeting was scheduled with Parks Department staff including John Rassat, Jim Woitalla, and Greg Pawelk on October 3, 2007 at 7pm to discuss streamlining the parks department.
Gilmer Memorial Bench
Mary Jacques was present at the meeting to discuss the placement of a concrete bench with a memorial plaque for family members in Railroad Park. The family is willing to pay all costs connected with the bench installation. A price of $342 was obtained from a catalog for a concrete bench without a concrete slab for a foundation. Jacques stated that the family is willing to work with the city if a bench donation program was adopted.
This item will be placed on the October 9, 2007 council meeting agenda for further discussion.
Planning Commission
The September 6, 2007 Planning Commission minutes were reviewed.
Ken Hausladen acted in the capacity of Ex-Officio at the September 6, 2007 meeting since Ken Antil was unable to attend the meeting.
It was reported that Planning Commission Member Craig Smith suggested that the Planning Commission formulate a checklist for variance requests. He will prepare a draft checklist to be reviewed at their next meeting.
Motion by Pam Henry-Neaton, seconded by Deb Hausladen to approve the September 6, 2007 Planning Commission minutes. Carried 5-0.
A public hearing was conducted by the Planning Commission on September 6, 2007 to consider a variance application submitted by Randy and Barb Henk for the property located at 510 Maple Avenue. The variance, if approved, would allow an 18 foot building setback from 6th Street N. to construct a garage. The variance was needed due to the property being a corner lot which requires a 30 foot building setback on all street sides. The Planning Commission has recommended approval by the council for the variance request as submitted. Maintenance Supervisor John Rassat reviewed and approved the driveway location as requested by the Planning Commission.
Motion by Ken Antil, seconded by Deb Hausladen to approve the variance as proposed for Randy and Barb Henk for the property located at 510 Maple Avenue. Carried 5-0.
A public hearing was conducted by the Planning Commission on September 6, 2007 to consider a variance application submitted by Loide Gottel for the property located at 5255 Dempsey Avenue. The variance, if approved, would allow the construction of an addition to the existing cabin with a .8 foot encroachment on the city easement. The existing cabin is located within .5 feet of the easement. The Planning Commission recommended approval of the variance application as submitted.
Motion by Pam Henry-Neaton, seconded by Ken Antil to approve the variance as proposed by Loide Gottel for the property located at 5255 Dempsey Avenue. Carried 5-0.
A public hearing was conducted on August 16, 2007 to consider a variance application submitted by Michael Van Beusekom for the property located at 505 Frankfort Way. The variance, if approved, would allow the construction of a deck attached to the residence with a 5 foot building setback on the west side. A letter of support was submitted from the west neighbor regarding the variance request. The Planning Commission submitted a recommendation for approval for the variance application as submitted.
Motion by Ken Antil, seconded by Deb Hausladen to approve the variance as proposed by Michael Van Beusekom for the property located at 505 Frankfort Way. Carried 5-0.
Waverly Economic Development Authority
The minutes of the August 28, 2007 Regular Session were reviewed by the council members.
President John Konrath reported that the EDA bond issue will be discussed with the council at a joint meeting on September 25, 2007.
Konrath informed the council that he is interested in exploring other projects through community surveys for economic development projects.
Flyers, brochures, and other materials should be done to promote the community.
The proposed budget for the EDA for 2008 was approved by the Board.
It was noted that there has been no response from the Waverly Fire Department regarding their intentions to purchase the industrial lot owned by the Waverly EDA.
Motion by Ken Antil, seconded by Deb Hausladen to approve the August 28, 2007 minutes for the Economic Development Authority. Carried 5-0.
City Engineer’s Report
City Engineer Barry Glienke was present at the meeting to give a monthly report to the council.
He reported that the utilities to serve the Waverly Industrial Park should be installed within one week. Road construction will follow the utility work and will take approximately 3-4 weeks to a blacktop surface, weather permitting.
Maintenance Supervisor Rassat reported that he is happy with the contractors work on the industrial park project. Bolton & Menk has worked well with the private contractors.
The seal coat project is nearly complete with the granite chips and oil base installed on the road surface. Traffic will blend in chips with the oil base. The contractor will sweep off excess granite chips. The unused granite chips are being stored at Legion Park and will be used by the City Maintenance Department on various projects throughout the city. Some of the granite chips will be used for a trail at Railroad Park.
Minutes
The minutes of the August 14, 2007 Regular Session were presented for approval.
Motion by Ken Antil, seconded by Deb Hausladen to approve the August 14, 2007 Regular Session minutes as presented. Carried 5-0.
The minutes of the August 20, 2007 Budget Meeting were presented for approval.
Motion by Deb Hausladen, seconded by Pam Henry-Neaton to approve the August 20, 2007 Budget Meeting minutes as presented. Carried 5-0.
Accounts Payable
The accounts payable for the month of September, 2007 was presented in the amount of $58,216.21.
Motion by Deb Hausladen, seconded by Pam Henry-Neaton to approve the accounts payable in the amount of $58,216.21. Carried 5-0.
Maintenance Report
Maintenance Supervisor Rassat presented a request on behalf of the Church of St. Mary to utilize the Village Hall tables and chairs for an event at the new Parish Center on October 14, 2007. The facility construction was completed recently and furniture equipment for the building has not yet been purchased. Citizens State Bank of Waverly has rented the Parish Center for a celebration of their 100th year anniversary.
Discussion followed regarding the status of the event as a profit or non-profit function. Since the Church of St. Mary is the party renting the facility and requesting to utilize chairs and tables from the Waverly Village Hall, it was deemed as a non-profit reservation. The Village Hall will not be available on October 14 due to the use of the furniture by the Church of St. Mary. It was decided that since all local non-profit organizations are allowed one free rental of a city building facility on an annual basis that this will be considered the annual event for the Church of St. Mary.
The council was all in favor of allowing the Village Hall tables and chairs to be used by the Church of St. Mary on October 14, 2007 with the stipulation that if damages occur that the Church will be responsible to pay for them.
Rassat complimented Pearson Brothers for doing a nice job on the seal coat project. The city was able to have additional areas done including 4th Street. The loose gravel signs will remain in place until the granite chips are swept by the contractor. The stop sign was installed on 8th Street. The delay was due to a pole that was needed to erect the sign.
Rassat presented the 2008 Sand/Salt Contract received from Wright County. The city will be able to utilize the material at the Wright County building located in Waverly rather than transporting from Buffalo. The contract cost of material is $57.32 per ton. The contract was found acceptable by the council.
Rassat informed the council that the general maintenance budget has a total of $40,275 remaining for 2007 expenses. Additional funds are needed for landscaping at Waverly Terrace Park and will be paid from the general maintenance budget. Maintenance Department equipment will be used to haul additional dirt for the project. Rick Lentner will be contacted regarding obtaining dirt from the Kristall Development dirt pile for use in landscaping Waverly Terrace Park.
Mayor Hausladen suggested that signage for Waverly Terrace Park should be done as “Terrace Park”.
Welcome to Waverly
Deb Hausladen reported that six welcome packets were delivered this month. Three more packets were picked up at the city office today for delivery to new residents. She commented that new residents have stated that they are happy to reside in Waverly, a quiet community.
Truth in Taxation Hearing Dates
The council scheduled the truth in taxation hearing dates for 2007. The initial hearing was scheduled on December 3, 2007 at 7pm. The continuation hearing, if needed, will be held on December 10, 2007 at 7pm. If the continuation hearing will be held, the Waverly Lions and Waverly Boosters will need to be contacted as the date will fall on their regular meeting date.
Proposed 2008 Levy/Budget
Resolution 07-09 was presented for the adoption of the proposed levy and budget for 2008. The proposed levy is $800,414 which represents a 37 percent increase over the 2006 levy for taxes payable in 2007. The proposed 2008 budget is $1,586,212 and the budget for the enterprise funds is $992,919. The proposed 2008 budget represents a 13% reduction from the 2007 final budget. The levy is based on a 55 percent tax rate plan which was included in the financial management report prepared by Ehlers and Associates.
Motion by Deb Hausladen, seconded by Pam Henry-Neaton to adopt Resolution 07-09 approving the proposed levy and budget. Carried 4-1. Opposed: Gary Olson.
2008 Financial Management Plan
Motion by Deb Hausladen, seconded by Ken Antil to adopt the 2008 financial management plan as prepared by Ehlers and Associates. Carried 4-1. Opposed: Gary Olson.
It was noted that there will be an annual review of the financial management plan until the city’s general fund reserve goal is met.
Montrose-Waverly Community Expo
The city will have an exhibit booth at the community expo on Saturday, September 22. The hours are 9am-1pm. Pam Henry-Neaton will work in the city’s booth. Ken Antil will assist if he is available. John Konrath volunteered to provide assistance as well. Ken Hausladen stated that he has photographs of the water tower demolition to display at the community expo.
Acknowledgements/Recognition/Announcements
Pam Henry-Neaton announced that school is now in session and drivers should watch for pedestrian traffic. The high school target opening date will follow the December holiday break which will be used to relocate to the new school.
Adjournment
Motion by Ken Antil, seconded by Deb Hausladen to adjourn the meeting at 8:02 p.m. Carried 5-0.
_______________________ __________________________
Deborah Ryks, Clerk Ken Hausladen, Mayor
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