City of Waverly Minutes

September 13, 2005 Regular Session Pursuant to notice and call the Waverly City Council met in regular session on Tuesday, September 13, 2005 in the council chambers of Waverly City Hall. Those in attendance were Mayor Bush, Clerk Ryks, and Council Members: Olson, Antil, Hausladen, and Henry-Neaton. Agenda The following items were added to the agenda: Kevin Ryks, Metro West Irrigation and Landscaping, Inc. Request for Letter to Woodland Township; Patty Campbell-Railroad Park Lighting Request; Jim Peterson, Trail Head Development-Annexation Request to Proceed; New Business-Schedule Meeting Date w/ Woodland Township; Neighborhood Watch Program Report; Engineer’s Report, Pay Request #4-Randy Kramer Excavating-5th & 7th Improvement Project, and Pay Request #8-Buffalo Bituminous-1st & Franklin Improvement Project. Mike Kuske-Purchase Offer A letter was received from Mike Kuske, Wright Laser as a purchase offer for a parcel of land located on the northwest side of the City Offices/Maintenance Department/Fire Station that is adjacent to the Wright Laser building. The amount of the offer is $4,500. The parcel is approximately 1,200 square feet in size. It was suggested that a letter be sent to the property owner of the Uptown Bar and Grill to give him the opportunity to make a purchase offer on the property since an interest has been expressed in the past on acquiring this particular parcel of land from the City of Waverly. Access to the city building on north side is needed. An easement of 10 feet is necessary for access purposes. Motion by Olson, seconded by Henry-Neaton to send a letter to the property owner of the Uptown Bar and Grill making him aware of the purchase offer received and that he will be given the opportunity to tend an offer if he is interested with a 30 day deadline for a response. Carried 5-0. Patty Campbell-Forrest Bandel, Humphrey Memorial Lighting Patty Campbell and Forrest Bandel were present at the meeting to provide information on options for lighting of the Humphrey Memorial. The lighting is desired for security purposes. Diers Electric provided a quotation of $1,097 for wiring installation to provide electricity to the area. Forrest Bandel spoke with Jay Johnson, Xcel Energy regarding the installation of a spot light on an existing pole. A monthly flat rate would apply. There would not be a meter provided by Xcel or charges for electricity. The rental prices were expected to be faxed to the Clerk’s office but have not been received. Bandel was informed that a $15/month flat rate rental fee would apply for a 250 watt spot light. Bandel inquired about the mounting of two spot lights on the existing pole, one for lighting the flag and one for lighting the memorial. The area would be lighted sufficiently with a floodlight. Two lights would be twice the rental cost. Another option would be to install an aluminum pole with a 175 watt fixture to light the area. This type of arrangement would be more costly with a meter being installed and maintenance at an additional fee. The council discussed moving ahead with the spot light in an attempt to light the area of the flag and the memorial in Railroad Park. Motion by Olson, seconded by Henry-Neaton to spend up to $15 per month and attempt the spotlight installation on the existing pole to light the flag and the Humphrey Memorial. Carried 5-0. Jim Peterson, Trail Head Development Jim Peterson, Trail Head Development was present at the meeting on behalf of Ray Williams since Williams is hospitalized for health problems. Peterson was present to discuss the annexation proceeding for the Don Douglas property. Peterson attended the Woodland Township Board meeting on September 12. He requested that the City of Waverly schedule a joint meeting with Woodland Township to move forward with the annexation procedure. Clerk Ryks spoke with Township Clerk Janikula and a tentative date of October 3 was proposed for a joint meeting to discuss the terms in the orderly annexation agreement for the Don Douglas property. The council set the meeting for October 3, 2005 at 7:00 p.m. The meeting will be held at the Woodland Township Hall. Peterson explained that they have a purchase agreement on the property but their ownership is contingent upon the annexation. A letter was received from City Attorney Rhonda Pagel recommending that the city proceed with the annexation since the lis pendens has been removed from the property. Pagel checked with the Wright County Recorder’s office and the property has a clear title as all litigation has concluded regarding the property. Council Member Antil asked Peterson if there were any legal proceedings pending on the property and Peterson informed Antil that there was not. Steve Bobick-Northstar Granite Tops Steve Bobick-Northstar Granite Tops was present at the meeting. Scott Lapham, Edina Realty introduced Bobick as a potential buyer in the Waverly Industrial Park. Northstar Granite Tops is currently located in Maple Plain and is looking to relocate. Bobick stated that the nature of his business is the fabrication and the installation of granite and engineered stone countertops. Bobick wanted to present his business and proposed plans to the council to determine compatibility of his business with the City of Waverly. Mayor Bush welcomed Steve Bobick and Northstar Granite Tops to Waverly and encouraged him to make his business part of the Waverly business community. Bobick currently employs 6 people. His five year business expansion plan includes the addition of 10-15 employees. Bobick is contemplating the purchase of two acres in the Waverly Industrial Park. He informed the council that his business requires exterior storage of slabs on A frames. They cut and polish, load, and install at the site. Dust will be controlled with the installation of a wet grinding system. The council informed Bobick that they look forward to the addition of his business to Waverly. Waverly Fire Department, Inc. A follow up meeting will be held with Waverly Fire Department, Inc. to discuss the terms of a contract for deed agreement for the purchase of the City Offices/Fire Station/Maintenance Department building on Monday September 26, 2005 at 7:00 p.m. Clerk Ryks will send a letter to Fire Chief Karels as a reminder of the previously scheduled meeting date. The minutes from August 22, 2005 regarding bond payment discussions will be forwarded along with the reminder letter to Fire Chief Karels. City Engineer’s Report-Barry Glienke Engineer Glienke presented Payment Request #1 for Design Electric in the amount of $32,753.15 for the installation of the pedestrian flashers on highway 12 at 4th and 8th Streets. Five percent of the total cost has been withheld. Motion by Antil, seconded by Hausladen to authorize payment to Design Electric in the amount of $32,753.15 as proposed. Carried 5-0. It was noted that the pedestrian flashers operate daily between the hours of 7am-9am and 2pm-4pm. Resolution Calling for Public Hearing-Easement Vacation-Hirsch The utility lines have been relocated on lot 4, block 2 Waverly Railroad Addition. The property is owned by Hirsch Investments. The utility easement may be vacated as previously agreed to with the property owner. A Resolution Calling for a Public Hearing on October 11, 2005 at 7:15 p.m. was presented for approval. Motion by Henry-Neaton, seconded by Hausladen to adopt the Resolution calling for a public hearing on October 11, 2005 at 7:15 pm. As presented. Carried 5-0. Payment Requests Glienke presented Payment Request #4 for Randy Kramer Excavating for work performed on the 5th & 7th Streets Improvement Project in the amount of $74,365.22. $30,000 is being retained for the bituminous wear course that will be done next year. Motion by Olson, seconded by Henry-Neaton to authorize payment to Randy Kramer Excavating in the amount of $74,365.22 for work performed on the 5th/7th Streets Improvement Project. Carried 5-0. Payment Request #8 was presented for Buffalo Bituminous in the amount of $6,385.90 for the 1st Street/Franklin Avenue project. The requested amount includes a Change Order in the amount of $6,192 for sod replaced on 1st Street that was not part of the original contract. Motion by Hausladen, seconded by Olson. to authorize payment to Buffalo Bituminous in the amount of $6,385.90 which includes the Change Order in the amount of $6,192.00. Carried 5-0. Minutes The minutes of the August 5, 2005 Work Session were presented for approval. Motion by Antil, seconded by Hausladen to approve the August 5, 2005 Work Session minutes as presented. Carried 5-0. The minutes of the August 9, 2005 Regular Session were presented for approval. Motion by Olson, seconded by Antil to approve the August 9, 2005 Regular Session minutes as presented. Carried 5-0. The minutes of the August 17, 2005 Joint Committee meeting were presented for approval. Motion by Hausladen, seconded by Olson to approve the August 17, 2005 Joint Committee minutes as presented. Carried 5-0. The minutes of the August 18, 2005 Special Session were presented for approval. Motion by Henry-Neaton, seconded by Hausladen to approve the August 18, 2005 Special Session minutes as presented. Carried 5-0. The minutes of the August 22, 2005 Special Session were presented for approval. Motion by Hausladen, seconded by Olson to approve the August 22, 2005 Special Session minutes as presented. Carried 5-0. The minutes of the August 31, 2005 Budget Meeting were presented for approval. Motion by Antil, seconded by Henry-Neaton to approve the August 31, 2005 minutes as presented. Carried 5-0. Accounts Payable The accounts payable was presented in the amount of $541,484.29. Motion by Antil, seconded by Henry-Neaton to approve the accounts payable in the amount of $541,484.29. Carried 5-0. Maintenance Report Maintenance Supervisor Rassat reported that Well #1 has been repaired. New valves were installed for a total cost of $6,300. Rassat reported that he is currently considering the purchase of a one ton Ford truck to add to the city’s vehicle fleet. Rassat is waiting for an answer from a dealer who is looking for a truck that uses unleaded fuel instead of diesel. Diesel fueled vehicles are not suitable for the short trips that the Maintenance personnel make on a daily basis. Parks Superintendent Woitalla reported that landscaping work is planned for Legion Memorial Park. Charlie Borre1l offered to re-level the park with the donation of his time and equipment. Randy Kramer Excavating will reseed the are adjacent to the retention pond. Woitalla reported that Don Borg removed a dying tree at no charge to the city since he was interested in the firewood. Planning Commission Report Adrian Duske was present at the meeting to give the September 2005 Planning Commission Report. Duske reported that Steve and Jan Fisher attended the September 1, 2005 Planning Commission meeting to discuss their intention to annex 15 acres as Residential-Agriculture land with proposed rezoning to commercial property. They are considering the construction of mini storage units on the far north section of the lot. The property is adjacent to the Lachermeier farm via highway 12. They were informed that a $250 per acre fee is due to the township upon annexation. There will be no development fees until a development proposal is made. Engineer Glienke stated that two feed lines should be added to the water main being installed to service the Lachermeier property. This would be a minimal cost difference of $200-$1,000. Aaron Ketcher, 602 Atlantic Avenue attended the September 1, 2005 Planning Commission meeting to discuss a proposal to construct an addition to his residence. Due to the irregular shape of his lot, he will need to pursue a variance for the project. A public hearing will be held on October 6, 2005 to consider a variance for the project. Duske reported that new information and plans for the project proposed west of the Waverly Community Homes was not received from the developer. EDA Report Bob Winters was present at the meeting to give the Economic Development Authority Report. He reported that the closing on the industrial land being purchased by the EDA was held this afternoon. The EDA also discussed their finances and proposed 2006 budget. Kevin Ryks, Metro West Irrigation Kevin Ryks, Metro West Irrigation and Landscaping, Inc. was present at the meeting. The business is relocating to Woodland Township on the west side of CSAH 8/75th Street. Ryks attended the Woodland Township Board meeting on September 12, 2005 and was asked to provide a letter from the City of Waverly that the landscaping business is acceptable to the city in the proposed location as it is part of the area designated for orderly annexation by the City of Waverly in the future. Planning and Zoning Liaison Adrian Duske informed the council that the specific parcel of land is located within a future commercial zone in accordance with the land use plan. Motion by Bush, seconded by Antil to forward a letter to Woodland Township as requested. Carried 5-0. Park Commission Adrian Duske was present at the meeting to give the Park Commission report. He informed the council that the Park Commission members discussed the options for lighting and landscaping with representatives from the Humphrey Memorial committee. Development plans were reviewed for the future development of the Don Douglas property. The commissioners requested park land to be in a rectangular shape adjacent to Carrigan Meadows park. An additional area will be dedicated for park purposes for a future walking trail along the lake. Mike Olson, Veritas Development, Inc. requested that the Park Commissioners develop a wish list for park amenities in the Spring Meadows development. A list will be formulated at a future meeting. The Park Commissioners discussed options for Legion Park development financing. A recommendation was made to initiate a 3-5 year financing plan for Legion Park improvements. This topic will be discussed at a future meeting. A capital improvement budget is desired for Legion Park. An annual budget figure of $50,000 was suggested to build up funds for the development of Legion Park. The Commissioners do not want to pursue bonding for Legion Park improvements. There was controversy among the Park Board members regarding the proposed bonding plan presented to the Park Commission. Adrian Duske will serve as the Park Commission Liaison to the council and will make the monthly report to the council at their regular council meeting each month. Community Liaison Pam Henry-Neaton reported that she delivered 7 welcome packets this month. Three residents commented positively regarding Waverly’s police protection services. One new resident attended Waverly Daze and was so impressed that his family decided to move here. A monthly report will be made to the Montrose-Waverly Chamber by Pam Henry-Neaton. LMC Conference Informational packets were distributed to the council regarding the League of Minnesota Cities Conference being held in Rochester on December 1-3, 2005. Council Members interested in attending the conference should let Clerk Ryks know so that the registration can be made. Resolution 05-09-2006 Proposed Budget/Levy Resolution 05-09 was presented to the council for the 2006 proposed budget/levy adoption. The 2006 proposed budget is $$1,480,449 and the proposed budget for the enterprise funds is $997,167. A proposed levy increase of 40 percent would result in $402,112 being collected in property taxes to fund the 2006 budget. Motion by Henry-Neaton, seconded by Olson to adopt Resolution 05-09 adopting the proposed 2006 budget and levy as proposed. Carried 5-0. A study of the estimated tax impact was done. Due to the increase in the taxable market value of the city due to new home construction, the impact is minimal due to a low tax rate calculation. The estimated tax increase for a $100,000 home is $9.83 and an increase for a $300,000 home is $29.49. Truth in Taxation Public Hearing Dates Motion by Antil, seconded by Henry-Neaton to schedule the initial truth in taxation public hearing for Monday, December 5, 2005 at 7:00 p.m. Carried 5-0. Municipal Liquor Store Report Motion by Olson, seconded by Henry-Neaton to adopt the August 2005 Municipal Liquor Store report as presented. Carried 5-0. Old Business Wright County Commissioner Jack Russek informed the council that the county approved the reimbursement payment to the City of Waverly for the CSAH 9 project. The check should be on the way. New Business Council Member Henry-Neaton reported that there will be a Neighborhood Watch meeting on October 19, 2005 at the Waverly Village Hall. The meeting will start with a presentation by the Wright County Sheriff’s office on methamphetamine use. A training workshop will follow the presentation. Rideshare Meeting Mayor Bush reported that a Rideshare meeting will be held on September 21, 2005 at 7:00 p.m. at the Waverly Village Hall. This meeting is being held to have residents that are commuting to the Twin Cities to discuss the potential of arranging carpools. Acknowledgements Council Member Henry-Neaton recognized Natural Balance Nursery, Mill Pond, Flower Farm, and the Humphrey Museum Board for coordination and work performed for the Humphrey Bust/Memorial project. The Wright County Sheriff’s Department was also acknowledged for a great job of taking care of the City of Waverly. Jack Russek Wright County Commissioner Jack Russek informed the council that the county is increasing its budget by 11 percent. The additional funds are going to county road projects. Adjournment Motion by Antil, seconded by Olson to adjourn the meeting at 8:10 p.m. Carried 5-0. ___________________________ ________________________ Deborah Ryks, Clerk Charles Bush, Mayor

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