City of Waverly Minutes

September 13, 2004 Regular Session Pursuant to notice and call the Waverly City Council met in regular session at 7:00 p.m. on Monday, September 13, 2004 in the council chambers of Waverly City Hall. Those in attendance were Mayor Bush, Clerk Ryks, and Council Members Henry-Neaton, Antil, Olson, and Hausladen. Agenda The following items were added to the agenda: 10.c Reduction of letter of credit-Carrigan Meadows, 10.d Pay Request No. 1-Randy Kramer Excavating-CSAH 9 Project, 10.e Pay Requests No. 2 & 3- Buffalo Bituminous, 1st Street S./Franklin Avenue Projects. The agenda was approved with the proposed additions by consensus of the council. Joint Resolution for Orderly Annexation 04-09 A Resolution for Orderly Annexation of 49 acres owned by Ralph Douglas located south of the Summerfields Development was presented for council approval. Woodland Township will consider adoption of the resolution at their board meeting tonight. It has also been determined that a joint meeting between the City and township is not necessary for this annexation proceeding. Motion by Bush, seconded by Hausladen to adopt Resolution 04-09 contingent upon Woodland Township‚s approval and it is stated that a special meeting will not be required between the city and township. Carried 5-0. City Attorney‚s Report Clerk Ryks reported that the Summerfields park dispute claim by the developer is currently on hold. The city is waiting for Backes Companies to take action or submit a written document that they will not be pursuing legal action as they refused the settlement offer by city to collect park development fees with the issuance of building permits. Wright County Sheriff‚s Department The council discussed a speeding problem on 1st Street S. The 20 mph speed limit sign was taken down due to construction. The placement of a temporary sign on 1st Street S. was discussed. It was decided that Clerk Ryks should write a letter to the Sheriff‚s Department requesting additional patrolling on 1st Street and to inform the Sheriff‚s Department that signage was taken down for construction purposes. Waverly Fire Department Mayor Bush and Council Member Henry-Neaton met with Waverly Fire Department, Inc. and indicated that the council has set a 2 year time for the department to decide whether their private status will continue. The reason for the time frame is that the city will need to consider upgrading building facilities. Minutes The minutes of the August 6, 2004 Council Work Session were presented for approval. Motion by Hausladen, seconded by Henry-Neaton to approve the August 6, 2004 Council Work Session minutes as presented. Carried 5-0. The minutes of the August 10, 2004 Regular Session were presented for approval. Motion by Hausladen, seconded by Henry-Neaton to approve the August 10, 2004 Regular Session minutes as presented. Carried 5-0. The minutes of the August 12, 2004 Personnel Committee were presented for approval. Motion by Hausladen, seconded by Henry-Neaton to approve the August 12, 2004 Personnel Committee minutes as presented. Carried 5-0. The minutes of the August 18, 2004 Joint Committee Session were presented for approval. Motion by Hausladen, seconded by Henry-Neaton to approve the August 18, 2004 Joint Committee Session minutes as presented. Carried 5-0. The minutes of the August 19, 2004 Joint Meeting with the Planning Commission were presented for approval. Motion by Olson, seconded by Hausladen to approve the August 19, 2004 Joint Meeting with the Planning Commission minutes as presented. Carried 5-0. The minutes of the August 26, 2004 Budget Meeting were presented for approval. Motion by Olson, seconded by Antil to approve the August 26, 2004 Budget Meeting minutes as presented. Carried 5-0. Accounts Payable The accounts payable was presented in the amount of $376,097.19. The payables include payment requests to contractors that were approved last month. Motion by Antil, seconded Henry-Neaton to approve the accounts payable in the amount of $376,097.19. Carried 5-0. Maintenance Report Maintenance Supervisor Rassat reported that Xcel Energy moved the poles on the north side of the Municipal Liquor Store. Pfeifer will start work on the parking lot this week and Buffalo Bituminous will do the paving work in coordination with the paving on 1st Street S. Rassat reported that the work schedule on 1st Street S. includes paving in approximately two weeks and curb and gutter installation next week. The delay was caused by the water tower erection since Buffalo Bituminous had to pull off the job while the street was closed. The wear course of bituminous will be installed in the Carrigan Meadows and Summerfields developments this fall. The CSAH 9/Atlantic Avenue work is progressing well. Today, there were problems at 2nd Street/Elm Avenue when a watermain and sewer forcemain were hit. The contractor was not informed of the location of the watermain and sewer forcemain. It was noted that the 4th Street and 8th Street Crosswalks on highway 12 need police monitoring as vehicles are not stopping for pedestrian traffic. Planning Commission Report Adrian Duske gave the Planning Commission Report. Duske reported that Tim Stasson, Waverly Flooring and Design was present at the meeting with a sign request. Stasson informed the Planning Commission that in order to provide access to customers, it will be difficult to meet the setback requirements from the road. The Planning Commissioners suggested that since Stasson is in the process of planning the building placement on the adjacent lot to the west that he wait with the sign request until building placement is decided. A subcommittee of Planning Commission members and Economic Development Authority members was formed to discuss planning for downtown revitalization. Bob Winters, Tim Stasson, Barb Wendel, and Roger Kloss will serve on the subcommittee. They will consider planning for the downtown area including the entire business district along Elm Avenue/Maple Avenue. Duske gave the Planning Commission Subcommittee report regarding investigation into residential lot sizing/annexation procedures/interim use procedures. At the current time the subcommittee is waiting to meet with City Attorney Pagel for legal guidance for ordinance/policy language of what is desired by the committee before bringing a recommendation back to the Planning Commission. Economic Development Authority Ken Hausladen reported that Catherine Jackson and Brian Matzke, Citizens State Bank of Waverly will be attending the September meeting to discuss funding option for property acquisitions. David DeLude will be invited to the September meeting to discuss the possible purchase of his property located at 405 Elm Avenue, west of the Waverly Village Hall. Park Commission The Park Commission submitted a recommendation to the council for the appointment of Debby Hausladen as a Park Commission member with a term of office that will expire on 12/31//2005. Motion by Antil, seconded by Henry-Neaton to appoint Debby Hausladen to the Park Commission. Carried 5-0. The Park Commission submitted a recommendation for the formation of a forestry subcommittee. The purpose of a forestry department would be to locate park land to serve as an area to grow trees for future use throughout the city. John Oliver & Associates Ron Brekke, John Oliver & Associates was present at the meeting to address the council regarding grading approval for Woodland Shores and action from the council for a negative declaration on the Environmental Assessment Worksheet. City Engineer Glienke informed the council that upon his approval of the final grading plan, the developer could commence with grading if an adequate letter of credit was submitted to the city. Motion by Bush, seconded by Hausladen to approve grading for the Woodland Shores project contingent upon the city engineer‚s approval of the plans and the submission of a letter of credit that is acceptable to the City Engineer. Carried 5-0. The City Engineer submitted a letter of recommendations to the council regarding the environmental assessment worksheet. Motion by Bush, seconded by Antil to make a negative declaration on the EAW for the Woodland Shores project as recommended by the City Engineer. Carried 5-0. Brekke also presented a conceptual plan for development of the newly annexed land owned by Ralph Douglas. Creative Development will be the developer and has proposed a residential development. The concept was based on 9,000 square foot lots. 116 units are proposed. A 4.9 acre park dedication is proposed in two areas. Estimated home values for the structure and lot are $200,000-$300,000. Creative Development is currently working on the Woodland Shore project in Waverly and has developed in Brooklyn Park, Plymouth, and Maple Grove. The developer would plan a spring 2005 start with a two year time frame for the development to build out. Brekke was asked about the housing market slowing down. He stated that the marketing information they received does not show a slow down in housing development and sales. Their information showed a high demand for locations west of the Twin Cities. They are aware of the pending developments in Waverly and still believe their residential development will be attractive to home buyers and will be successful. The council informed Brekke that the Park Commission is interested in parkland areas being located in one area that is adjacent to the lot line with other potential developments. This way, the park area available will be increased in size with the two developments that abut each other. The Park Commission is interested in larger park areas rather than several smaller park developments. It was suggested that Outlot C in the conceptual plan could serve as a park area and would be adjacent to another future development. Brekke was also informed by Planning and Zoning Liaison Duske that at the present time, a Planning Commission subcommittee is considering changing residential lot sizes and creating a various amount of residential zone districts. Duske provided this information so that Brekke was aware that the minimum lot size of 9,000 square feet may be increased in the near future and may affect his development plans. Brekke was instructed to attend the September 22, 2004 Park Commission meeting to discuss the park layout and area desired for park development and to attend the October 7, 2004 Planning Commission meeting following a recommendation from the Park Commission to discuss the layout of the residential development plan. City Engineer‚s Report Payment Request #2 for Buffalo Bituminous in the amount of $133,012.06 for the Franklin Avenue/1st Street Construction project was submitted by City Engineer Glienke for approval by the council. Motion by Olson, seconded by Hausladen to approve payment request #2 in the amount of $133,012.06 for Buffalo Bituminous for the Franklin Avenue/1st Street S. project. Carried 5-0. Payment Request #4 for Maguire Iron in the amount of $53,675.00 for the water tower project was submitted by Engineer Glienke for approval by the council. Motion by Hausladen, seconded by Antil to approve payment request # 4 in the amount of $53,675 for Maguire Iron for the water tower project. Carried 5-0. City Engineer Glienke presented a request from Arcon Development for a reduction in the letter of credit for Carrigan Meadows 2nd Addition to $75,000. Improvements have been completed for the reduction of the letter of credit. The $75,000 amount is adequate for the remaining improvements that are not completed. Motion by Antil, seconded by Hausladen to reduce the letter of credit for Arcon Development to the amount of $75,000 for Carrigan Meadows 2nd Addition. Carried 5-0. Payment Request #1 for Randy Kramer Excavating in the amount of $204,639.11 for the CSAH 9/Atlantic Avenue project was submitted by Engineer Glienke for approval by the council. Motion by Olson, seconded by Hausladen to approve payment request #1 for Randy Kramer Excavating in the amount of $204,639.11 for the CSAH 9/Atlantic Avenue project. Carried 5-0. The council questioned Engineer Glienke about the cost for today‚s problems of additional work by the contractor due to hitting the watermain/sewer force main. Glienke reported that the work done after the watermain was hit was required in the contract to lower the location of utilities. The rerouting of the water main would be at the city‚s cost. The council inquired as to the fault for the watermain hit. Glienke reported that it is difficult to pin point the exact location of a watermain. Payment Request #3 in the amount of $119,863.32 for Buffalo Bituminous for the Franklin Avenue/1st Street S. project was submitted by Engineer Glienke for approval by the council. Motion by Henry-Neaton, seconded by Hausladen to approve payment request #3 in the amount of $119,863.32 for Buffalo Bituminous for the Franklin Avenue/1st Street S. project. Carried 5-0. The council asked about the status of upgrading the crosswalks along highway 12 at the 4th and 8th Street intersections. Glienke reported that the permit for the work has been submitted to the Minnesota Department of Transportation. Currently, Glienke is waiting for approval of the work by the Minnesota Department of Transportation. The council asked about ordering the materials now for the project. Glienke suggested that the city request the contractor performing work on Atlantic Avenue be retained to do the work since the contract came in under the engineer‚s estimate. Since they are currently working in Waverly, the city would save on mobilization costs. Community Liaison Pam Henry-Neaton reported that she completed 27 new resident visits this month. She has received a positive response from new residents. She has been asked about the status of 1st Street S. improvements and reports of vehicles traveling at high speeds on 1st Street S. Truth in Taxation The initial truth in taxation hearing was scheduled for Wednesday, Dec 1, 2004 at 7pm and a continuation hearing, if needed, was scheduled for December 15, 2004 at 7pm. 2005 Proposed Levy The proposed levy is $287,223 which reflects a 15% increase. Clerk Ryks recommended that the council amend the general revenue levy amount to $111,630 which is the required levy for the allocation for the 2002 emergency loan repayment. The loan may be refinanced by the end of the year but the city should propose to levy the required amount until the refinancing is done. The levy for streets will be amended by $3,880 due to the change in the general revenue levy. The proposed amount for the levy for streets is $19,731. The proposed 2005 budget is $1,395,646. The proposed water/sewer/refuse/storm sewer budget for 2005 is $702,806. Motion by Hausladen, seconded by Antil to approve the proposed levy which reflects a 15% increase and to adopt the proposed 2005 budget in the amount of $1,395,646 and the budget for enterprise funds (water, sewer, refuse, storm sewer) in the amount of $702,806. Carried 5-0. MLS Report Motion by Hausladen, seconded by Antil to adopt the August 2004 Municipal Liquor Store Report. Carried 5-0. The council would like a progress report for office remodeling so that Mary Klingelhoets has adequate work space and has enough space to install filing systems to keep records at the Municipal Liquor Store. Village Hall Renovation The council would like to table action on this issue until refinancing of the 2002 emergency certificates is done. Motion by Hausladen, seconded by Antil to table this item until March 1, 2005. Carried 5-0. Clerk Ryks will place this item on the March 2005 council meeting agenda. Ray Williams Ray Williams submitted a document of the intent to annex approximately 176 acres. The land is adjacent to Arcon Development on the southern side. The land has been formerly referred to as the Don Douglas farm. This matter has been tied up in court for two years. The matter is now settled and Williams is ready to commence with the annexation procedure. Williams is attending Woodland Township‚s meeting tonight to discuss the proposed annexation of the property. Clerk Ryks and Woodland Township Clerk Gloria Janikula will discuss the next step in the annexation procedure since this property is located within the orderly annexation area approved by Woodland Township and the City of Waverly. Acknowledgements/Recognition Pat and Michelle Heuer were recognized by Council Member Henry-Neaton for the 9-11 memorial they created in their yard. The Laker Pride Committee was recognized for their contribution to the HLWW School Open House for their work with the decorating. Waverly Royalty Committee The Waverly Royalty committee submitted a letter to the city council regarding the use of the annual contribution of funds by the city. They generally use the funds for the coronation and the aquatennial but they will change their use of the funds during the coming year. The council stated that the $1,250 annual contribution by the city may be utilized in any manner that it is needed for the royalty program. Adjournment Motion by Bush, seconded by Hausladen to adjourn the meeting at 8:25 p.m. Carried 5-0. Deborah Ryks, Clerk Charles Bush, Mayor

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