City of Waverly Minutes

CITY OF WAVERLY CITY COUNCIL MINUTES September 11, 2006 Regular Session Pursuant to notice and call the Waverly City Council met in regular session at 7:00 p.m. on Monday, September 11, 2006 in the council chambers of Waverly City Hall. Those in attendance were Mayor Bush, Clerk Ryks, and Council Members: Antil, Hausladen, and Olson. Council Member Henry-Neaton was absent. Moment of Silence-Memorium September 11 A moment of silence was observed to recognize the fifth year anniversary of 9-11. Agenda The following items were added to the agenda: 9-c. Legion Park Payment Request #2-$27,902.81, 9-d. Letter of Credit Reduction-Windgate; 13-a. Variance Request-James Warzeka, 5639 Dempsey Avenue; and 17-b. Resolution 06-09-1 Calling for Bond Sale. The agenda was approved as amended by consensus of the council. Joe DesMarais Joe DesMarais was present at the meeting to update the council regarding his building plans for the Waverly Railroad Addition. He informed the council that the lot has been graded. He submitted a building permit application for his building project and pending the approval of the building permit will plan to begin construction at the end of the month. Hirsch Investments Curt DesMarais and Chelly Hirsch were present at the meeting to address the council regarding the contract payoff schedule and the building plans for lot 6. DesMarais stated that the interest due has been paid and they plan to pay off the principal this year or next year. Due to the slowing of the building economy, it was reported that they have tentative plans to begin construction on lot 6 next spring. Mayor Bush asked that if at all possible that the contract be paid off by the end of the year to assist the city with financial planning. They were asked to return to a future meeting with a status report if building will not commence next spring. Requests from the Public Waverly Lions Club Charitable Gambling Manager Dale Lorenz was present at the meeting along with the members of the Clayton Decker family. The Waverly Lions are cosponsoring an event with the Decker family on February 17, 2007 at the Waverly Village Hall. The benefit event will raise funds for a family member who was paralyzed in an accident. A raffle is planned for the event and requires that the council pass a Resolution to authorize a one day off site gambling permit to conduct a raffle at the Waverly Village Hall. The City Clerk will prepare the resolution. Motion by Antil, seconded by Olson to pass a resolution stating that the Waverly Lions are authorized to conduct off site gambling at the WaverlyVillage Hall for the Decker family fund raising event. Carried 4-0. Wright County Sheriff It was reported that Wright County Sheriff Deputies are patrolling speed problem areas within the city. City Engineer’s Report City Engineer Glienke was present at the meeting to give the monthly City Engineer’s report. Glienke presented payment request #1 for Buffalo Bituminous for the Legion Park improvement project in the amount of $42,025.47. Motion by Antil, seconded by Hausladen to authorize payment to Buffalo Bituminous in the amount of $42,025.47 for Legion Park improvements. Carried 4-0. Glienke presented payment request #2 for Buffalo Bituminous for Legion Park improvements in the amount of $27,902.81. Motion by Olson, seconded by Antil to authorize payment to Buffalo Bituminous in the amount of $27,902.81 for Legion Park improvements. 4-0. Glienke presented payment request #3 and final payment for Arcon Construction for the Carrigan Meadows Lift Station in the amount of $22,005.80. Motion by Olson, seconded by Antil to authorize payment to Arcon Construction in the amount of $22,005.80 as the final payment for the Carrigan Meadows Lift Station installation. Carried 4-0. Glienke presented a Letter of Credit Reduction in the amount of $154,470.86 for the Windgate at Carrigan Lake subdivision. Motion by Antil, seconded by Hausladen to approve the letter of credit reduction in the amount of $154,470.86 for the Windgate at Carrigan Lake subdivision. Carried 4-0. Glienke reported that a new law for government contracts allows a 5% retainage escrow agreement with contractors. The contractor sets up an escrow account in the name of the City. Kuechle Underground is following this procedure. This procedure is not used by all contractors. Glienke reported that the final quantities are being worked on with the contractor for the CSAH 9 project prior to submitting the final reimbursement request to Wright county. The reimbursement payment is based on quantities. There is approximately 10% remaining for reimbursement by Wright County. Minutes The minutes of the August 4, 2006 Council Work Session were presented for approval. Motion by Olson, seconded by Hausladen to approve the August 4, 2006 Work Session minutes as presented. Carried 4-0. The minutes of the August 8, 2006 Regular Session Minutes were presented for approval. Motion by Hausladen, seconded by Antil to approve the August 8, 2006 Regular Session minutes as presented. Carried 4-0. The minutes of the August 14, 2006 Joint Session were presented for approval. Motion by Olson, seconded by Hausladen to approve the August 14, 2006 Joint Session minutes as presented. Carried 4-0. The minutes of the August 31, 2006 Budget Workshop meeting were presented for approval. Motion by Antil, seconded by Hausladen to approve the August 31, 2006 Budget Workshop meeting minutes as presented. Carried 4-0. Accounts Payable The accounts payable was presented in the amount of $87,553.58. Motion by Hausladen, seconded by Antil to approve the accounts payable in the amount of $87,553.58. Carried 4-0. Park Commission Report-Jim Woitalla Parks Superintendent Woitalla reported that the Park Commissioners discussed planning for parks in 2007. Earl F. Anderson will perform installation of the Carrigan Meadows playground equipment. The project should be started in a few weeks. Discussion also took place about creating more clear and defined guidelines for developers. Joe Lachermeier was present at the Park Commission meeting and discussed the idea of the city installing a community pool in a development park. Lachermeier stated that he would donate the land if the city planned to install a community pool with the city assuming the cost of the pool. Garry Rudy, Creative Development may be interested in developing the park in the Woodland Shores development if the city paid the cost up front. Rudy was informed that the City could only pay quarterly because of the park fees being collected with the building permits. Planning Commission Report-Adrian Duske Planning and Zoning Liaison Duske reported that a public hearing was conducted on September 7, 2006 to consider a Variance Application submitted by James Warzeka for the property located at 5639 Dempsey Avenue. The variance, if approved, would allow a deck to be constructed which would extend 9 feet into the existing setback to the lake. The deck was omitted from the original variance application. The Planning Commission submitted a recommendation for approval of the variance as requested. Motion by Olson, seconded by Hausladen to accept the variance for 5639 Dempsey Avenue for the construction of a deck. Carried 4-0. The Planning Commission has been discussing the establishment of a Snowmobile/ATV trail system. A subcommittee has been formed and will meet separately from the Planning Commission to create guidelines and bring back to the entire Planning Commission for approval. The subcommittee is checking with other communities for their local guidelines and the Wright County Snowmobile Association for input on the proposed trail system. Steve LaPlant has proposed to install a sign at the Pizza America Restaurant. He submitted a photograph of the sign he owns that was located at his former Buffalo location. A variance is needed for the sign installation due to the height dimension. The proposal to utilize the sign with the height in excess of the ordinance regulations is for visibility from CSAH 8 and Highway 12. Discussion was held regarding the parking of more than five vehicles in the display area at Pacific Motors. The conditional use permit stipulated that five display parking slots would be allowed for the business. The number of vehicles has varied on a daily basis. This should be monitored in the future for compliance with the conditions of the permit issued by the city. It was noted that the Planning Commission report contained information regarding Maple Avenue construction commencing in 2007. This project is currently planned for 2008. EDA Report Mike Stevens and his representative Scott Lapham met with President John Konrath recently. The Economic Development Authority hopes to meet with Mike Stevens as a group in the near future. Previously a joint meeting was scheduled for September 26, 2006 with the City Council. It was decided that due to a presentation scheduled for the September 26 Economic Development Authority meeting that the joint meeting would be scheduled for the October meeting. Maintenance Report-John Rassat Maintenance Supervisor Rassat reported that an agreement was made with Ashelford and J Craft to split the additional painting cost for the new plow truck with each party including the city paying 1/3 of the cost. An $800 payment by the city was worked out with the vendor. Rassat reported that a Salt contract to obtain salt for road maintenance from the Wright County Maintenance Shop in Waverly was agreed to. The agreement was signed and submitted to the Wright County Highway Department. The weight will be taken each time that salt is picked up and submitted to Wright County. Parks Superintendent Woitalla reported that the seeding at Legion Park will be completed tomorrow. Community Liaison Clerk Ryks reported that 6 welcome visits were done last month by Community Liaison Pam Henry-Neaton. Truth in Taxation Hearing Dates December 6, 2006 was selected for the initial truth in taxation hearing date and was scheduled for 7pm. A continuation hearing, if necessary, will be held on December 20, 2006 at 7pm. Motion by Hausladen, seconded by Olson to schedule the truth in taxation hearing date for December 6, 2006 at 7pm for the initial hearing and December 20, 2006 at 7pm for the continuation hearing if needed. Carried 4-0. Capital Equipment Note-MLS Shelly Eldridge, Ehlers & Associates submitted a resolution for the council to consider calling for the sale of bonds for $91,000 for Municipal Liquor Store equipment. Resolution 06-09-1 was presented for the council’s consideration. The council will not need to hold a special meeting in September as previously discussed. The schedule includes the October 10, 2006 council meeting as the date the council will consider approval of the bond sale results. Motion by Olson, seconded by Antil to adopt Resolution 06-09-1 calling for the sale of equipment bonds. Carried 4-0. Resolution 06-09-Budget/Levy-2007 The 2007 proposed budget and levy was presented for approval by the council. The proposed levy is an increase of 45%. The general fund budget is nearly balanced with a small deficit of $29,069. The total proposed budget is $1,824,080. The proposed budget for enterprise funds is $1,095,401. The tax levy will generate a total of $583,062 to fund the 2007 budget. $180,950 additional tax levy dollars will be generated by the 45% increase. In 2006, the tax increase generated $114,889 additional dollars with a 40% increase. The council reviewed the proposed budget at a budget workshop meeting on August 31, 2006. The revisions were made as discussed by the council. Motion by Antil, seconded by Olson to approve the proposed 2007 budget/levy as presented. Carried 4-0. Municipal Liquor Store Report A monthly Profit & Loss Report was presented to the council which reflected a $2,000 monthly profit. It was suggested that a line item be included in the budget for the Municipal Liquor Store for repayment to the general fund. Wanda Tussing was acknowledged for the good job she is doing as sole manager of the Municipal Liquor Store. Motion by Hausladen, seconded by Antil to approve the August 2006 Municipal Liquor Store Report. Carried 4-0. Acknowledgements/Recognition Michael McAdam and Michael Warmuth were recognized for opening their home to the community for a tour. The property has been beautified with numerous gardens and the former Presbyterian Church building was remodeled for residential use. The historic features of the church were preserved and restored. Adjournment Motion by Olson, seconded by Antil to adjourn the meeting at 8:10 p.m. Carried 4-0. ______________________ __________________________ Deborah Ryks, Clerk Charles Bush, Mayor

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