City of Waverly Minutes
CITY OF WAVERLY
CITY COUNCIL
MINUTES
August 14, 2007
Regular Session
Pursuant to notice and call the Waverly City Council met in regular session at 7:00 p.m. on Tuesday, August 14, 2007 in the council chambers of Waverly City Hall. Those in attendance were Mayor Ken Hausladen, Clerk Deb Ryks, and Council Members: Deb Hausladen, Ken Antil, Pam Henry-Neaton, and Gary Olson.
Agenda
Motion by Deb Hausladen, seconded by Pam Henry-Neaton to approve the agenda as presented. Carried 5-0.
Terrence Yerke-Matthew Lowell-Park Use Ban.
Terrence Yerke and Matthew Lowell were present at the meeting with their parents to discuss a ban for the use of Legion Park that was put in place by Maintenance Supervisor John Rassat with cooperation from the Wright County Sheriff’s Department. Lowell and Yerke were banned from the park due to association with persons committing acts of vandalism. Yerke and Lowell were present at the meeting to request that the council authorize them to have park privileges again. They have stayed out of trouble since that time. The Wright County Deputy had included the names with the others on the police report when vandalism occurred.
The council agreed to allow park use again by Lowell and Yerke. The parents of Yerke and Lowell were present at the meeting and explained that punishment was handed out for the trouble that occurred and would like to have it understood that they will be monitoring their kids and their actions.
Council Member Pam Henry-Neaton commented that it was appreciated that the parents attended the meeting with their children and that the boys removed their hats upon entrance to the council chambers and that was a symbol of respect.
Rick Lentner-Kristall Development
Rick Lentner, Kristall Development was present at the meeting to give the council a status report regarding the relocation of the dirt pile along highway 12 in the Carrigan Estates development.
Lentner informed the council that he had a single inquiry for the dirt. Lentner is contacting parties about giving away the dirt and has posted a sign. Silt fencing will be installed and weeds will be cleared. Maintenance Supervisor Rassat stated that Tabitha Court needs attention for weed removal. Lentner was under the impression that his mowing contractor had taken care of the weed elimination throughout the development. He will make contact to have the weeds cleared. He will keep the council informed regarding the disposal of the dirt pile.
The council asked that he complete silt fencing installation around the dirt pile and have the weed removal done by the September council meeting.
July Building Inspection Report-Rob Beckfeld.
Building Inspector Beckfeld reported that there were 7 building permits issued in July but no new home construction permits.
The Church of St. Mary project is nearly completed with final inspections to be done in the near future. The Humphrey Elementary School plans to house students in the building addition this fall. Some work is yet to be done prior to final inspections.
Pizza America is dealing with problems with the Minnesota Department of Health as to the kitchen construction and certification of appliances. There are issues to be resolved with the state prior to final inspections. The Minnesota Department of Health has not completed plan review or given approvals at this point. Beckfeld has conducted meetings with Minnesota Department of Health inspectors. Beckfeld will be meeting with the business owner, Jon LaPlant this week to discuss building code issues for preparation for final inspections.
It was reported that a Stop Work Order was issued at 405 Elm Avenue. The property is owned by David DeLude. DeLude was commencing with rebuilding the existing porch without a building permit.
A builder in the Carrigan Meadows development has ceased building operations. Beckfeld is attempting to contact the builder about the status of the home construction.
Mary Klingelhoets-MLS Report-July 2007
Liquor Store Bookkeeper Mary Klingelhoets reported that liquor sales are stable. A Year to date profit and loss report will be presented at the next meeting. July reflected a profit of $7000. Manager Tussing cut back on inventory. The liquor liability insurance premium remained unchanged from last year. The insurance increased $2,000 from 3 years ago. Tussing has not been able to check on pricing for a patio addition.
Motion by Ken Antil, seconded by Deb Hausladen to approve the July, 2007 Municipal Liquor Store Report. Carried 5-0.
Park Commission-Ryan DeMars
Chairperson Ryan DeMars was present at the meeting to give the Park Commission report.
DeMars reported that the Summerfields park development was discussed at the July 25 Park Commission meeting. Two quotations were received. Landscape Structures did not provide what was asked for and Burke went over the budget constraints. Landscape Structures was selected due to quality concerns. Installation is a major part of the warranty. If the equipment is installed incorrectly, the warranty is void. Earl F. Andersen priced the equipment with installation. A price of $23,000 was received from Earl F. Anderson for the playground equipment with installation.
A volleyball court would like to be installed with the balance of funds. $6,200 of the price is for dirt work, cement, and related costs. Maintenance Staff members John Rassat and Jim Woitalla are of the opinion that the company should complete the project including site preparation. Rassat explained that the Carrigan Meadows project was very costly for the city with labor hours and equipment rental fees.
The Park Commission is asking for an authorization from the council for the equipment order for Summerfields Park. September 14, 2007 is the target date for project completion. A penalty clause is requested in the contract with Earl F. Andersen due to the delay in the completion of the Carrigan Meadows project.
It was reported that the Park Commission wants to discuss the development of Waverly Terrace Park prior to submitting a proposal to the council.
Maintenance Supervisor John Rassat distributed the quotation recently received from R&L Dirtworks for park restoration in Waverly Terrace. The project would be paid for by the General Maintenance budget. This area needs to be utilized as a city park. This has been an ongoing issue since 1989. The Maintenance staff has discussed utilizing the dock from the bay at Legion Park. A floating dock for the bay at Legion Park will need to be included in future budgets. A cost estimate of $3925 was received from R&L Dirtworks for the Waverly Terrace park restoration project. The finish landscaping/seeding will be completed by city staff next year.
Motion by Gary Olson, seconded by Pam Henry-Neaton to approve the quotation from R&L Dirtworks in the amount of $3,925. Carried 5-0.
DeMars stated that the Park Commission is looking for ways to serve the community and the city. He complimented the residents from Summerfields who contributed to the planning for the Summerfields park. Resident input is essential for park planning within the community.
Community input was received about the development of Carrigan Meadows park. The residents are happy with the playground equipment but would like to have picnic tables and benches installed for parents to use while kids are using the park. DeMars reported that a picnic shelter is planned for the park as well. Maintenance Supervisor John Rassat reported that tables and benches are in the process of being ordered for the park.
Motion by Ken Antil, seconded by Pam Henry-Neaton to authorize the expenditure for Summerfields Park as presented in the amount of $22,995. Carried 5-0. It was noted that funds are used from the Parks Project fund from park fees collected with the payment of building permit fees.
DeMars reported that the Park Commission has been discussing options for Legion Park security. Burns Security was contacted regarding pricing the installation of security cameras. Burns Security was contacted upon the recommendation of Mark Karels. A cost estimate of $5,700 was received for the start up and installation. Four cameras are proposed for mounting in the park. This is requested to be expended in 2008.
The Summerfields park budget needs to be enhanced to catch up with development needs.
The Legion Park Paving project will need to be budgeted over a number of years for the city to afford the expense.
A Picnic Shelter building will need to be budgeted for in Carrigan Meadows park. A cost estimate is $20,000.
Motion by Ken Antil, seconded by Gary Olson to accept the Park Commission minutes of July 25, 2007. Carried 5-0.
Planning Commission Report-Bob Winters
Loide Gottel, 5255 Dempsey Avenue was present at the Planning Commission meeting to request a variance to construct an addition to her residence. If the application is received by city staff, a public hearing will be held in September.
Housing Ordinances will be reviewed in September.
Motion by Gary Olson, seconded by Deb Hausladen to approve the minutes of August 2, 2007. Carried 5-0.
Economic Development Authority-John Konrath
Stevens West 2 has begun utility construction in the Waverly Industrial Park.
Mike Stevens has received inquiries from interested parties regarding the purchase of an industrial lot to construct a 69,000 square foot building for a manufacturing business. Xcel Energy may also be interested in purchasing a lot for the construction of a building to be used for a branch location.
Konrath stated that he attended the Montrose-Waverly Chamber Meeting last month. The group is putting together a letter to send to businesses to increase membership. There will be a planning meeting held on August 21 at the Waverly Café to discuss the Ice Festival event planned to be held on January 26, 2008.
The July 18, 2007 minutes were reviewed. Cynthia Smith -Strack presented information to business owners and the Economic Development Authority Board members regarding The Small Cities Development grant procedure for commercial rehabilitation. Sufficient interest is needed prior to pursuing the grant application.
City Comprehensive Plan funding-the EDA discussed contributing to the cost for this project. Allocation of $9,000 for 2 years in the Economic Development Authority budget to contribute 1/3 of the project cost has been proposed. Konrath will bring to the Economic Development Authority members for discussion.
Motion by Pam Henry-Neaton, seconded by Deb Hausladen to accept the July 18 minutes. Carried 5-0.
Public Requests
Michelle Halstead, 210 Douglas Drive was present at the meeting to inquire about the timing of the crosswalk installation on Douglas Drive/CSAH 8. The council advised her that Wright County will need to install the crosswalk at that location and that it will depend upon the construction of the sidewalk along Douglas Drive.
Maintenance Supervisor Rassat stated that the city contracts for crosswalk painting and that the crosswalks may not be scheduled until next summer. The Maintenance Department plans to budget for a paint striper so that these projects may be handled by city maintenance staff. The council asked that Maintenance Supervisor Rassat contact the City of Howard Lake and schedule crosswalk painting for this fall on Douglas Drive.
City Engineer’s Report-Barry Glienke
City Engineer Glienke presented Payment Application #3 (Final) for Traut Well in the amount of $1155.50 for the test well project.
Motion by Ken Antil, seconded by Pam Henry-Neaton to approve the payment to Traut Well in the amount of $1,155.50 for the test well project. Carried 5-0.
Montrose Rate Increase-There has been 4 years of operation of the Montrose Wastewater Treatment plant with no increases to the major users of the system. The rate is proposed for $3.25/1000 gallons-$4/month base fee, $3500 sewer access charge per connection. Waverly’s rates are $3.15/1000 gallons, $5.58 per month base fee, and $4,515 sewer access charge.
Glienke recommends that the city increase sewer rates to cover the fund balance. Montrose needs a cash reserve increase for the Montrose Wastewater Treatment Plant.. Barry will look at the utility rate analysis for an update to be proposed to the council in December. Mayor Hausladen asked Glienke to provide updated spreadsheets to the council prior to the August 20, 2007 budget meeting. Inflow and infiltration have been alleviated with sewer updates in Waverly. The sewer rate increase for payments made to Montrose will take effect October 1, 2007. Utility bills for Waverly for the October-December billing period will be done in January 2008.
Rick Packer, Arcon Development submitted a letter asking for developer relief on paying for grading plan reviews done by the City Engineer with building permit applications for new home construction. Packer suggested that a building permit fee be adopted to cover this cost. Engineer Glienke suggested a $200 escrow/deposit be collected with the building permit fees. Packer suggested that final grading as builds be required. Other communities are adopting similar policies.
Motion by Ken Antil, seconded by Gary Olson to accept the building permit fee for grading review as discussed. Carried 5-0.
Mike Olson, Veritas Development met with Engineer Glienke regarding the Spring Meadows development. Olson doesn’t want to work with his current engineer any longer. He wants to hire Bolton & Menk for finish survey work and engineering. This was brought to the council for consideration as it may be a conflict of interest. It was decided that the council is not interested in having Bolton & Menk work with city developers.
The Church of St. Mary drainage was brought to the attention of Engineer Glienke. He was asked to perform a site inspection and compare the work with the original plans.
Wright County Sheriff
Wright County Deputy Mark Olson was present at the meeting to give a status report to the council.
He reported that there was an increase in July 2007 police calls. The occupants of 6090 1st Street that were the source of many police reports have moved to Howard Lake. Maintenance Supervisor John Rassat asked for speed monitoring on CSAH 9 on the east side of Waverly Lake.
Rassat also requested that a warning ticket be issued to the occupants of 5375 Dempsey for the keeping of farm animals. Two months ago, the council informed the occupants to refrain from the keeping of more than 1 duck on the property. A copy of the city ordinances will be sent to the Sheriff’s office.
Waverly Fire Department, Inc.
A draft letter to Fire Chief Karels was included in the council packet. The letter was prepared to inquire about the decision of the fire department to move ahead with the purchase of the 2.7 acre industrial lot in the Waverly Industrial Park as previously discussed. Mayor Hausladen asked Clerk Ryks to prepare the letter for council review. The council asked that a deadline of August 24, 2007 be included in the letter to contact the City Clerk regarding the intentions of the lot purchase.
Mayor Hausladen asked about the rezoning of the industrial lot to a partial multi- family residential zoning classification. He asked Bob Winters to bring this idea to the Planning Commission for discussion. This idea may be discussed in the future as there was not a consensus of the council on the zoning designation.
Minutes
The minutes of the July 10, 2007 Regular minutes were presented for approval.
Motion by Ken Antil, seconded by Pam Henry-Neaton to approve the July 10, 2007 Regular minutes as presented. Carried 5-0.
Accounts Payable
The accounts payable was presented in the amount of $151,654.30.
Motion by Ken Antil, seconded by Pam Henry-Neaton to approve the accounts payable in the amount of $151,654.30. Carried 5-0.
Maintenance Report-John Rassat
Maintenance Supervisor John Rassat gave the monthly Maintenance Department report.
Rassat informed the council that the noise ordinance signs were erected on CSAH 8 and CSAH 9. The State will not allow the city to erect signs on highway 12. The State will charge $220 for placement of each sign on Highway 12. Prices vary depending on the size of the signs. The State does not recommend signage. State troopers will not enforce noise ordinances and Wright County can only enforce in the city limits.
The council decided to keep the signs posted on the county roads and to not have the state erect signs on highway 12 unless more complaints are received.
Rassat requested council authorization to purchase five E-1 pumps at the cost of $1540 each. There is $15,000 in the 2007 budget for the purchase of E-1 pumps. There have been emergency callbacks due to problems with the original pumps in the sewer lift stations Electric panels have been causing repair service calls. The original pumps are being replaced with E-1 pumps as needed. 22 grinder pumps have been replaced with E-1 pumps to date.
Motion by Ken Antil, seconded by Gary Olson to authorize the order of the E-1 pumps. Carried 5-0.
Mayor Ken Hausladen asked for a motion to increase Rassat’s discretionary spending to $2000.
Motion by Pam Henry-Neaton, seconded by Gary Olson to increase Rassat’s monthly discretionary spending limit to $2,000. Carried 5-0.
Welcome to Waverly Program
Deb Hausladen reported that 3 new resident visits were done this month.
Summary of Closed Session-July 10, 2007
Mayor Hausladen read the Summary of the Closed Session held on July 10, 2007. The overtime policy was changed to eliminate holiday, vacation, sick leave, and compensatory time from overtime pay and that 40 hours are required to be worked in a one week period to qualify for overtime pay.
Motion by Gary Olson, seconded by Ken Antil to approve the Summary of the Closed Session of July 10, 2007 as read by Mayor Hausladen. Carried 5-0.
Waverly Royalty Budget
A letter was received from the Waverly Royal Ambassador Committee requesting an increase in the city contribution by $300-$500. The city currently contributes $1,250 per year to the royalty program.
The request for an increase in the annual contribution to Waverly Royalty will be considered at the budget meeting.
Waverly Boosters Budget
Mayor Hausladen suggested that a city budget be created specifically for summer recreation and community events currently funded by the Waverly Boosters. This would be considered part of the city parks and recreation department funding. This will be discussed at a later date.
Council Packet Item Deadline
Mayor Hausladen suggested that a deadline be imposed for items to be included with council packets. The deadline will be the preceding Friday at Noon to assist the Clerk in preparing materials for the council meeting on a timely basis. Items are currently being received the day of the meeting delaying the processing of the council packets.
National Night Out Recap-August 7
Council Member Henry-Neaton informed the council that some residents asked her why the council members were not present at the event. Pam Henry-Neaton was the only council member in attendance at the event.
Henry-Neaton reported that the National Night Out Event was successful. Wright County Sheriff Miller did a good job of relieving residents’ fears about the murder that occurred in Montrose. Wright Hennepn Electric and the local fire departments conducted activities at the event. John Rassat and Jim Woitalla volunteered their time to provide assistance with the National Night Out event.
Montrose-Waverly Chamber Community Expo
The Montrose-Waverly Chamber of Commerce will sponsor an annual community expo event on September 22, 2007. Council Member Ken Antil volunteered to work at the city booth. Clerk Ryks will send in the registration form for the City of Waverly.
Church of St. Mary Temporary On Sale Liquor License
An application for a temporary on sale liquor license for the September 8, 2007 Fall Festival was submitted by the Church of St. Mary.
Motion by Ken Antil, seconded by Ken Hausladen to approve the liquor license for the Church of St. Mary on the contingency that they do not contract with the Municipal Liquor Store for liquor service, use the city staff, or the city’s insurance. Carried 5-0.
Acknowledgements/Recognition
Council Member Henry-Neaton acknowledged the residents of Summerfields for their participation in park planning. Local businesses and the community organizations were acknowledged for the donation of prizes for the National Night Out Event. The Howard Lake Waverly Winsted FFA was recognized for their thank you to the city for the $250 payment to the group for their work in the Carrigan Meadows park.
Adjournment
The meeting was adjourned at 8:55 p.m.
____________________________ __________________________
Deborah Ryks, Clerk Ken Hausladen, Mayor
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