CITY OF WAVERLY
CITY COUNCIL
MINUTES
August 9, 2005
Regular Session
Pursuant to notice and call the Waverly City Council met in regular session
at 7:00 p.m. on Tuesday, August 9, 2005 in the council chambers of Waverly
City Hall. Those in attendance were Mayor Bush, Clerk Ryks, and Council
Members: Hausladen, Henry-Neaton, Antil, and Olson.
Agenda
The agenda was amended with the addition of the following items:
10.b-Payment Request #7-1st/Franklin; 10.c-Payment Request #3-2005
Street/Utility Improvements, 10.d-Development Agreement, Windgate at
Carrigan Lake; 10.e-Carrigan Meadows 3rd Addition-Letter of Credit
Reduction; and 21.c-Neighborhood Watch Program.
The agenda was approved as amended by consensus of the council.
Jeremy Boots-Contour Engineering,
Jeremy Boots, Contour Engineering was present at the meeting to present the
final plat for the Spring Meadows development, phase one for approval. He
introduced Mike Olson, Veritas Development as the new developer of the
property. An agreement is in place to access utilities for Spring Meadows
through Summerfields.
Mike Olson was present at the meeting to introduce himself to the council as
the new property owner and developer. He apologized to the council for his
Job Superintendent who mistakenly authorized the grading on the project to
start. The Job Superintendent thought authorization was in place since the
letter of credit for grading was presented to the city. A preconstruction
meeting and engineering specifications need to be met prior to grading. A
$50,000 letter of credit for grading is in place. The park land elevation
is being raised as requested by the city.
Motion by Antil, seconded by Olson to approve the final plat for Spring
Meadows 1st Addition with the new developer pending the City Engineer’s
approval. The motion was amended to include specifics included in a plat
review letter received from Engineer Glienke. Carried 5-0.
Delinquent Utility Payment Plans
Delinquent utility bill notices were mailed and payments are due on August
22, 2005. Some payment plan requests should be submitted very soon.
The council authorized the Clerk to approve payment plans that do not exceed
three months.
City Engineer’s Report
Engineer Glienke presented Payment Request #9-CSAH 9-in the amount of
$45,219.72 for Randy Kramer Excavating.
The sod needs to be replaced in compliance with the 30 day warranty on the
sod. The City should not hold back funds for the sod since this is a
subcontractor issue to be addressed by the contractor.
Motion by Olson, seconded by Henry-Neaton to authorize payment request
#9
to Randy Kramer Excavating in the amount of $45,219.72. Carried 5-0.
Payment Request #7 was presented for 1st Street S./ FranklinAvenue
Improvements for Buffalo Bituminous in the amount of $36,589.71.
Motion by Antil, seconded by Henry-Neaton to authorize payment request
#7
to Buffalo Bituminous in the amount of $36,589.71. Carried 5-0.
Payment Request #3 was presented for 5th-7th Street Improvements for
Randy
Kramer Excavating in the amount of $291,583.14. The payment request does
not include bituminous work..
Motion by Henry-Neaton, seconded by Antil to authorize payment request
#3
to Randy Kramer Excavating for 5th/7th Street Improvements in the amount of
$291,583.14. Carried 5-0.
Engineer Glienke presented a letter of credit reduction request for
Carrigan Meadows 3rd Addition as submitted by Arcon Development. Glienke
has recommended that the council authorize reduction of the letter of credit
by $442,000.
Motion by Olson, seconded by Hausladen to reduce the letter of credit by
$442,000 for Carrigan Meadows 3rd Addition as recommended by Engineer
Glienke. Carried 5-0.
Engineer Glienke reported that the development agreement is nearly
complete
for the Lachermeier Farms project (Windgate at Carrigan Lake). Glienke
presented three options for the council to consider: table approval until
September, approve on a contingent basis, or allow the developer to proceed
with grading at this time. The developer’s bank wants additional anguage
included in the agreement regarding letter of credit reductions. Engineer
Glienke has recommended approving the agreement on a contingent basis and
authorizing execution of the agreement when it is completed.
Motion by Antil, seconded by Hausladen to accept the agreement
contingent
upon the bank’s approval and the agreement will be executed within two
weeks. Carried 5-0.
Council Member Olson asked Engineer Glienke when the barricades could be
removed on Elm Avenue. Glienke stated that the barricades could be moved to
the side of the streets to assist local businesses but they need to remain
erected until all street work is finished.
Dave Rice-Waverly Lions
Dave Rice, Waverly Lions was present at the meeting to request a sign along
highway 12 for the Waverly Lions Club. They are also pursuing placement of
signs along CSAH 8 and CSAH 9 at the city limits.
Clerk Ryks informed Rice that a permit from the Minnesota Department of
Transportation would be needed for placement of signs within the highway
right of way corridor. The council told Rice to return after the permits
were obtained.
Rice also informed the council that discussion among the membership of
assuming management of the Waverly Village Hall has continued. There is
some interest in the management agreement for a one year trial basis. Rice
informed the council that the sidewalk in front of the Village Hall and the
stairs at the entrance may need to be replaced. The Waverly Lions may need
to replace the handrails inside the building in order to utilize management
of building in accordance with insurance requirements.
Mayor Bush suggested that once the Waverly Lions are ready to make a
recommendation, they make arrangements to attend a Council Work Session. A
plan would need to be established prior to discussion by the council.
Minutes
The minutes of the July 8, 2005 Work Session were presented for approval.
Motion by Hausladen, seconded by Henry-Neaton to approve the July 8, 2005
Work Session minutes as presented. Carried 5-0.
The minutes of the July 12, 2005 Regular Session were presented for
approval.
Motion by Henry-Neaton, seconded by Hausladen to approve the July 12, 2005
Regular Session minutes as presented. Carried 5-0.
The minutes of the July 25, 2005 Joint Meeting with Waverly Fire
Department, Inc. were presented for approval.
Motion by Hausladen, seconded by Antil to approve the July 25, 2005 Joint
Meeting minutes as presented. Carried 5-0.
Accounts Payable
The accounts payable was presented for approval in the amount of
$609,875.05.
Motion by Olson, seconded by Antil to approve the accounts payable in the
amount of $609,875.05. Carried 5-0.
Maintenance Report
Maintenance Supervisor Rassat reported that Well #1 has been undergoing
operational problems. Thein Well Company is coming tomorrow to assess the
problem. Air has been coming into the water lines causing pressure problems
for some of the customers. The Water Department has the system currently
operating from well #2.
There is currently $20,000 in the 2005 budget for water system repairs.
This well was rehabilitated in 2000. There is not a cost estimate available
as the origination of the problem is not yet known. The council authorized
Maintenance Supervisor Rassat to proceed with the necessary repairs.
Rassat reported that he is interested in obtaining pricing for a one ton
pick up truck. The existing truck has been in need of a great deal of
repair work. Rassat informed the council that the Ford F350 truck could be
traded in or sold straight out. He will obtain some pricing figures
including a comparison of trade in value versus a direct sale of the truck
and present the results at the September 13, 2005 council meeting.
There is $30,000 remaining in the 2005 budget for equipment replacement.
Maintenance staff needs a dependable pick up truck because of working in
separate locations throughout the city.
Lakeview Avenue blacktopping is planned to be done within 1-2 weeks to
coordinate with contractor’s other projects in Waverly.
Parks Superintendent Jim Woitalla reported that the Carrigan Estates
park
development is progressing. Most of the tree planting is completed with 13
trees remaining to be planted upon delivery. Seeding of the park will be
done within 2 weeks when the weather is more favorable.
The Waverly Lake Association is working on weeding and clean up work at
Waverly Terrace Park.
The trail in the Summerfields development has been installed.
Wright County Sheriff’s Department
Traffic problems have been corrected in residential development areas with
additional patrolling and citation issuance.
Planning Commission Report-Adrian Duske
Planning and Zoning Liaison Duske reported that New Beginnings is
considering a remodeling project to create additional office space. The
remodeling project will require a building permit but a variance will not be
required. New Beginnings is also planning to add a building for 24 beds on
the northwest corner of the property. A site plan will need to be prepared.
A grading plan and street access plans need to be submitted to the City
Engineer for review. A public hearing for a variance would be required and
could be scheduled in September or October. The building would be used for
a separate female housing facility. Gil Gilchrist, New Beginnings was
advised by the Planning Commissioners that all traffic signs and weight
limitations needed to be complied with.
A public hearing was held on August 4, 2005 to consider an application
for
a conditional use permit submitted by Lehrer & Associates for the one acre
parcel of land west of the Waverly Community Homes. The plans include the
construction of three quad residences on the property.
Many residents from Lakeview Drive attended the hearing with drainage and
traffic concerns.
Consideration of the conditional use permit was tabled until the August 18,
2005 Planning Commission Work Session pending the submission of more
detailed plans by the developer. Further discussion on this issue will not
take place until additional plans and specifications are received. Grading
and water control plans need to be submitted to City Engineer Barry Glienke
prior to submission to the Planning Commission.
Dave Perry, P&P Enterprises submitted an application for a Conditional
Use
Permit for the property located at 111 Atlantic Avenue. The permit, if
approved, would allow the relocation of a preoccupied residence onto a city
lot. The residence will be placed on a new basement. A garage will also be
built on the site. A public hearing was held on August 4, 2005 regarding
the proposed conditional use permit.
Scott Ogle, Scott Ogle Trucking was present at the hearing and commented
that his business does not keep regular hours and residents may be offended
by the noise.
P&P Enterprises will include a disclaimer in the purchase agreement when the
residence is listed for sale.
Maintenance Supervisor Rassat asked that they run water to the north to
prevent excess water by the well at 109 Atlantic Avenue to the east of the
property.
Motion by Henry-Neaton, seconded by Olson to approve the conditional use
permit application of P&P Enterprises for a preoccupied residence to be
located at 111 Atlantic Avenue. Carried 5-0.
Economic Development Authority
Bob Winters was present at the meeting to give the activity report for the
Economic Development Authority.
Winters reported that the Economic Development Authority is still waiting
for confirmation of a closing date for the purchase of the 2.7 acre lot in
the Waverly Industrial Park. The final plat is in the process of being
recorded.
Park Commission
Discussion was held by the council regarding the prohibition of camping at
Legion Memorial Park during Waverly Daze. This issue will be considered in
the future upon a recommendation from the Park Commission and the Waverly
Lions.
The volleyball courts may not be relocated. A recommendation from
residents with young families was received to retain the courts in close
proximity to the playground area. The Park Commission is currently
discussing a specific location for the courts.
The possible financing of Legion Memorial Park improvements was
mentioned.
This will be discussed at a meeting with Todd Hagen, Ehlers & Associates to
determine whether a bond option is available.
Mayor Bush asked about the focus for Legion Memorial Park. Is the primary
use for Waverly residents or to draw in the public. Woitalla stated that
the primary focus is to serve Waverly residents but there is also a need to
draw in people from other areas. This question was asked to assist with
planning for the park.
The Park Commission plans to have the Waverly Lions attend a work session
for their input for Waverly Daze events. It was suggested that the Park
Commission conduct a survey of Waverly residents for input on desired park
amenities. There will be future discussion on the possibility of
incorporating campsites into the plans for Legion Memorial Park. Also,
there will be future discussion on the need for tennis courts if there is
not a usage demand. Other communities have eliminated tennis courts.
Community Liaison
Pam Henry-Neaton reported that the welcome visits should be completed by
September 1.
Budget Meeting
A budget meeting was scheduled for August 31, 2005 at 4:30 p.m.
Joint Committee Meeting
The quarterly meeting of the city committees will be held on August 17,
2005 at 7:00 p.m. The school district and Waverly Fire Department, Inc.
have also been invited to attend.
Meeting w/ Ehlers-Waverly Fire Department Building/Park Development
The council will meet with Waverly Fire Department members and Todd
Hagen,
Ehlers & Associates on August 22, 2005 at 7pm to discuss building payment
projections. Financial options for improvements at Legion Memorial Park
will also be discussed with Hagen.
Maintenance Staff Needs
Maintenance Supervisor Rassat reported that the Maintenance Department wil
need to include a salary in the 2006 budget for one more part time staff
person. The employee is needed for additional park maintenance work.
MLS Report-July Report
Motion by Henry-Neaton, seconded by Hausladen to adopt the July 2005
Municipal Liquor Store report. Carried 5-0.
It was noted that an increase in monthly sales of $21,000 has been
consistent from 2004 sales.
3rd Street-Maple Stop Sign
Clerk Ryks was approached by a Waverly resident regarding a request for an
additional stop sign at the intersection of Maple Avenue/3rd Street N. The
resident has noticed additional pedestrian traffic and children on bicycles
in this area of the city.
The council discussed the need for a stop sign at this intersection with
Maintenance Supervisor Rassat. Rassat does not see the need for a stop sign
at this intersection. The council decided not to pursue a stop sign at the
intersection of 3rd Street N./Maple Avenue.
Community Expo
Clerk Ryks will register the City of Waverly for a booth at the
September
24, 2005 community expo sponsored by the Montrose-Waverly Chamber of
Commerce.
Pam Henry-Neaton will help organize the city’s booth. She will ask for
city committee representatives to take turns working the booth.
Neighborhood Watch
A meeting is needed to coordinate the assignment of block leaders and
organization of groups. An ad was placed on the electronic sign for
interested parties to contact the city offices. Funds should be allocated
in the budget for the purchase of signage and advertising.
Acknowledgements/Recognition
Council Member Henry-Neaton thanked volunteers that assisted with the August
2 Neighborhood Watch kickoff event including Wright County Sheriff Gary
Miller, Citizens State Bank of Waverly, and Waverly Royalty. Henry-Neaton
also recognized the volunteer workers for installation of playground
equipment for Carrigan Estates park.
Adjournment
Motion by Olson, seconded by Antil to adjourn the meeting at 8:20 p.m.
Carried 5-0.
___________________________ _________________________
Deborah Ryks, Clerk Charles Bush, Mayor
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