City of Waverly Minutes

CITY OF WAVERLY CITY COUNCIL MINUTES August 8, 2006 Regular Session Pursuant to notice and call the Waverly City Council met in regular session at 7:00 p.m. on Tuesday, August 8, 2006 in the council chambers of Waverly City Hall. Those in attendance were Mayor Bush, Clerk Ryks, and Council Members: Hausladen, Antil, Olson, and Henry-Neaton. Agenda The following items were added to the agenda: 18. b. Capital Equipment Note-Municipal Liquor Store, 19.a. Old Business: Special On Sale Liquor License-St. Mary’s Church, and 20.b. New Business-Auditing Firm. Requests from the Public There were no requests from the public addressed to the council. Wright County Sheriff’s Department There was a vandalism incident at Legion Park. The Citizens State Bank of Waverly robbery suspect has been caught. Maintenance Supervisor Rassat requested that additional patrolling be performed at the intersection of 4th Street/Atlantic Avenue due to stop sign violations. Minutes The minutes of the July 7, 2006 Work Session were presented for approval. Motion by Olson, seconded by Hausladen to approve the July 7, 2006 Work Session minutes as presented. Carried 5-0. The July 11, 2006 Regular Session minutes were presented for approval. Motion by Henry-Neaton, seconded by Hausladen to approve the July 11, 2006 Regular Session minutes as presented. Carried 5-0. The minutes of the July 24, 2006 Special Session were presented for approval. Motion by Henry-Neaton, seconded by Olson to approve the July 24, 2006 Special Session minutes as presented. Carried 5-0. The minutes of the July 25, 2006 Special Session were presented for approval. Motion by Olson, seconded by Hausladen to approve the July 25, 2006 Special Session minutes as presented Carried 5-0. Accounts Payable The accounts payable for the month of August was presented in the amount of $197,955.72. Motion by Hausladen, seconded by Henry-Neaton to approve the accounts payable in the amount of $197,955.72. Carried 5-0. City Engineer’s Report-Barry Glienke City Engineer Barry Glienke was present at the meeting to give the monthly City Engineer’s report. Glienke presented letter of credit reduction requests for the Windgate at Carrigan Lake subdivision (Lachermeier Farms) and the Spring Meadows subdivision. Motion by Olson, seconded by Antil to reduce the letter of credit in the amount of $308,941.72 for the Windgate at Carrigan Lake (Lachermeier Farms) development. Carried 5-0. Motion by Antil, seconded by Henry-Neaton to reduce the letter of credit for the Spring Meadows development in the amount of $505,044.36. Carried 5-0. Water tower models were presented for the council to consider in specifications for repainting the lettering on the new water tower. Two options were presented by Engineer Glienke. Option 1 would include leaving the logo in place and repainting WAVERLY to replace Waverly, MN on the tower. The cost estimate for this option is $8,500 with the city agreeing to pay 25% of the cost. Option 2 is to repaint the entire design on the water tower including the logo design. The estimated cost to repaint the entire design including the logo is $19,000 of which the city would cover 25% of the cost as previously agreed to by Barry Glienke, Bolton & Menk, Inc. The lettering will be enlarged to 7 feet from the existing 3 feet in height measurements. The enlargement of the lettering would cause the letters to wrap around the tower. Glienke informed the council that Bolton & Menk would cover the entire cost for option 1. The city would be required to pay 25% of the total cost of $19,000 for option 2. Motion by Hausladen, seconded by Antil to approve option 2 calling for the entire repainting of the water tower. Motion failed 1-4. Opposed: Bush, Henry-Neaton, Olson, and Antil. Council Member Hausladen stated that she is concerned with the appearance of the painting job if it is partially repainted. City Engineer Glienke informed the council that the paint will last 10-15 years. Motion by Olson, seconded by Henry-Neaton to accept the second option and repaint WAVERLY only with Bolton & Menk, Inc. paying the entire bill. Carried 5-0. Glienke reported that he has begun to discuss options for removal of the dirt pile with Kristall Development. He is still having conversations with Rick Lentner on the subject. The control panel for the lift station installed in conjunction with the Carrigan Lake Utility Extension project was delivered today. The lift station will be operational once the power is turned on by the electricity provider. It was mentioned that Developers receive a check list from Engineer Glienke and need to complete the items on the final check list prior to the city staff’s issuance of building permits in the subdivision. Park Commission Report Parks Superintendent Jim Woitalla gave the Park Commission Report. Woitalla present the plans for the Carrigan Meadows Playground . The equipment is being purchased through the US Communities program through Earl F. Anderson/Landscape Structures. The US Communities purchasing program allows the city to purchase the equipment on a federal bid rather than advertising the project for a formal bidding process. The cost for the playground equipment is $71,500 with installation. The border and wood chips are planned to be installed by city maintenance staff. Staff will also perform some site preparation. The playground equipment cost without installation is $61,300. Once the order is placed, it will take approximately 4 weeks for delivery. Motion by Antil, seconded by Olson to allow the parks department to spend up to $71,500 based on the Carrigan Meadows playground plans. Carried 5-0. Planning Commission Report-Adrian Duske Planning and Zoning Liaison Adrian Duske presented the August Planning Commission report. The Planning Commissioners heard from a potential buyer of the property located at 905 North Shore Drive regarding a proposal for garage construction. The lot in question is extremely small and lot coverage is currently 30 percent. In accordance with the Shoreland regulations in the Waverly Zoning Ordinance, there is a 25% impervious surface requirement so a variance could not be issued for the garage proposal. The Planning Commissioners directed Secretary Johnson to send letters to Joe and Doug DesMarais and Hirsch Investments regarding their construction schedule and paving of their parking lots as required in the B-3 zone district. Mayor Bush reported that similar action was taken at the Council Work Session for the Clerk to send letters to Joe DesMarais and Hirsch Investments regarding their development projects in the Waverly Railroad Addition. Maintenance Supervisor John Rassat asked Duske to inspect the retaining wall at 5639 Dempsey Avenue due to its poor condition. Economic Development Authority Deb Hausladen reported that a meeting was held jointly with the City Council and the Planning Commissioners to hear a presentation by Shelly Eldridge, Ehlers & Associates regarding possibilities for industrial park financing. A business subsidy policy should be adopted by the City of Waverly. The Economic Development Authority plans to meet jointly with the City Council in September to enact a policy. Maintenance Report- Maintenance Supervisor Rassat reported that he has enrolled the City of Waverly in the proposed Safety Training Program with the City of Montrose for the cost of $750 per year. Administrative employees could attend some of the training sessions such as the CPR training. Rassat reported that he will be taking vacation August 10-18, 2006. It was reported that Rassat spoke with Mumford Sanitation about relocating several commercial dumpsters away from Elm Avenue. The new plow truck is in. The truck was painted the incorrect color and will be redone. The estimated date of delivery is October 10. Parks Superintendent Jim Woitalla reported that the Legion Park Improvement Project is moving at a good pace. The fencing is being installed on Thursday, August 10. The dirt restoration work will be performed next week. Vandals were evicted from the park. A driving incident took place at the same time. All individuals involved have been banned from the park. John Hirsch has not contacted the city regarding the proposed relocation of trees from a Montrose development project to Railroad Park. It is not the prime time of the season for transplantation. Community Liaison Pam Henry-Neaton reported that she conducted 4 visits this month. She has received positive comments from new residents with many compliments on the electronic sign. Charitable Gambling Renewal The Winsted Fire Relief Association has requested renewal of their charitable gambling site at 203 N. 5th Street (Uptown Bar and Grill). He has spoken with the buyer of the establishment for continuation of their rental agreement. Resolution 06-08 was presented for the renewal of the charitable gambling site. Motion by Olson, seconded by Henry-Neaton to adopt Resolution 06-08 approving of the renewal of the Charitable Gambling site at 203 N. 5th Street (Uptown Bar and Grill) for the Winsted Fire Relief Association. Carried 5-0. Election Judge Appointments Resolution 06-08-2 was presented to appoint election judges for the September 12, 2006 Primary Election. The election judges to be appointed are: Geraldine Smith, Adrian Duske, Irene Woitalla, Deb Ryks, and Mary Johnson Motion by Henry-Neaton, seconded by Olson to adopt Resolution 06-08-2 appointed election judges for the September 12, 2006 Primary Election. Carried 5-0. Montrose-Waverly Community Expo Registration Clerk Ryks asked if the council would like to register for the Sept 23, 2006 Montrose-Waverly Community Expo. Registration will be completed with volunteers being requested at the August 14, 2006 Joint Committee meeting. Budget Workshop A date for a budget workshop meeting will be set on Monday, August 14, 2006 after the council members have the opportunity to look at their calendars. MLS Report Motion by Olson, seconded by Antil to approve the Municipal Liquor Store Report for the month of July 2006. Carried 5-0. Mayor Bush spoke with Shelly Eldridge, Ehlers & Associates regarding assistance for liquor store staff with 2007 budget preparation. An associate at the firm will be able to provide assistance with the preparation of a budget for the Municipal Liquor Store. Motion by Olson, seconded by Antil to authorize Ehlers & Associates to begin preliminary work on the proposed capital equipment note financing in the amount and to hire Ehlers to assist with liquor store budget preparation. Carried 5-0. Old Business Mayor Bush informed the council that the letter forwarded to the last known owner of 209 Pacific Avenue (Former Ford Garage) was returned by the Post Office. It was decided that the Wright County Sheriff’s Department would be contacted by letter to ask that violations are cited and ordinances are enforced at the property location. A copy of the letter forwarded to the Wright County Sheriff will be sent to the individual that filed an official complaint regarding issues related to the specified property. It was also decided that Maintenance staff should stop by the property and ask the occupant for the correct mailing address of the property owner. Fall Festival-1-4 day Special On Sale Liquor Permit The Church of St. Mary has applied for a special liquor license for the Fall Festival on September 9-10. The Municipal Liquor Store is being contracted for liquor service. The details of the contract agreement are not known. The council expressed concern regarding payment of liquor store staff to work at the event and the insurance specifications through the city’s insurance policy. Clerk Ryks will contact the Liquor Store Manager prior to Monday, August 14, 2006 to request additional information on the liquor service and insurance. The council will take action on this item at the August 14, 2006 Joint Committee meeting. Auditing Firm Ehlers & Associates advised Mayor Bush that an auditing firm from Litchfield may be able to provide audit services to the City of Waverly. They currently perform the city audits for surrounding communities including Howard Lake, Winsted, Cokato, Kimball, Darwin, and Litchfield. They are geared to servicing small communities. It was decided that a representative from the auditing firm would be invited to attend the September 8, 2006 Council Work Session. Senior Center Cooperative Project The City of Waverly was invited to participate in a cooperative Senior Center project with the City of Montrose and Woodland and Marysville townships. The City of Montrose would provide their Community Center building to be utilized as a senior center that would be open on a regular basis. A facility coordinator would be hired and congregate dining would also be available. A committee meeting is being held to talk about projected interest in the program. Council Member Henry-Neaton attended a Waverly Senior Citizen Club meeting and it was determined that Waverly seniors would be interested in participating. The cost sharing specifics have not been determined. Once additional information is received, the council can consider participation in the cooperative project. Industrial Lot Inspection Maintenance Supervisor Rassat invited the council members to individually inspect the lot owned by the Economic Development Authority in the Waverly Industrial Park for on site evaluation. Adjournment The meeting was adjourned at 8:07 p.m. ____________________________ ___________________________ Deborah Ryks, Clerk Charles Bush, Mayor

Back to Reference Menu Announcements | City Officials | General Info | Community Info | Location | Contact Info | Home