City of Waverly Minutes

June 13, 2006 Regular Session Pursuant to notice and call the Waverly City Council met in regular session at 7:00 p.m. on Tuesday, June 13, 2006 in the council chambers of Waverly City Hall. Those in attendance were Mayor Bush, Clerk Ryks, and Council Members: Antil, Hausladen, Olson, and Henry-Neaton. Agenda The following items were added to the agenda: 4-a. Delinquent Utilities and 7.a. June 22, 2006 meeting with Waverly Fire Department, Inc. The agenda was approved with the additions by consensus of the council. Delinquent Utility Accounts Delinquent utility notices were sent with a due date of June 30, 2006. Property owners wanting to make payment arrangements were directed to appear in front of the council tonight. There were no property owners present to address the council in regards to their delinquent utility account. Waverly Fire Department, Inc. A meeting is scheduled with Waverly Fire Department, Inc. on June 22, 2006 at 7:00 p.m. to hear proposed changes/revisions to the draft contract for deed agreement for the Maintenance/City Office building purchase. Minutes The minutes of the May 5 Work Session were presented for approval. Motion by Henry-Neaton, seconded by Hausladen to approve the May 5, 2006 Work Session minutes as presented. Carried 5-0. The minutes of the May 8, 2006 Special Session were presented for approval. Motion by Olson, seconded by Henry-Neaton to approve the May 8, 2006 Special Session minutes as presented. Carried 5-0. The minutes of the May 10, 2006 Regular Session were presented for approval. Motion by Henry-Neaton, seconded by Hausladen to approve the May 10, 2006 Regular Session minutes as presented. Carried 5-0. The minutes of the May 15, 2006 Personnel Committee were presented for approval. Motion by Hausladen, seconded by Olson to approve the May 15, 2006 Personnel Committee minutes as presented. Carried 5-0. Accounts Payable The accounts payable was presented in the amount of $118,874.44. Motion by Henry-Neaton, seconded by Olson to approve the accounts payable in the amount of $118,874.44. Carried 5-0. Park Commission Report Parks Superintendent Jim Woitalla reported that Mike Gilmer submitted a request to install a memorial at the former Drug Store lot at the corner of 5th Street/Elm Avenue in remembrance of his deceased sister. He would like to install a bench with a plaque dedicated to his sister. The Council discussed the request and decided that the memorial should be located on park property. The specific lot included in Gilmer’s request is located in a commercial area and may be sold in the future. The Railroad Park was suggested as an appropriate location for the memorial. Planning Commission Report Adrian Duske was present at the meeting to give the Planning and Zoning report. Duske reported that a public hearing was conducted on June 1, 2006 to consider a variance application that was submitted by Mike and Patty Reinert for 1011 North Shore Drive. The variance, if granted, would allow the Reinerts to demolish and rebuild their existing residence on a new foundation located 4 feet north of the original foundation. A Variance is required for a side yard setback of 8 feet. The Planning Commission has recommended approval of the variance application as submitted. Motion by Olson, seconded by Hausladen to grant the variance for Mike and Patty Reinert for the property located at 1011 North Shore Drive as proposed. Carried 5-0. Buyers of the property at 5375 Dempsey Avenue appeared in front of the Planning Commission to request to perform work along the shoreline to correct the pressure ridge. The Minnesota Department of Natural Resources was contacted and the grading permit was obtained from the city offices. New Beginnings submitted an inquiry regarding the number of residents allowed to reside in one residential dwelling. Clerk Ryks responded with a letter to Gil Gilchrist of New Beginnings. The Planning Commissioners requested a meeting with Gil Gilchrist so that specific information regarding the nature of the request could be submitted for review. City Engineer’s Report City Engineer Glienke submitted Payment Request #5 and Change Order #2 for the East Carrigan Lake Utility Extension Project for Kuechle Underground. Change Order #2 in the amount of $45,947 is for the cost associated with extending utilities to the Philiip Ludwig residence at 6231 Dempsey Avenue. Motion by Olson, seconded by Hausladen to accept Change Order #2 in the amount of $45,947. Carried 5-0. Motion by Hausladen , seconded by Henry-Neaton to approve Payment Application #5 in the amount of $43,650.03 for Kuechle Underground as submitted.. Carried 5-0. Glienke reported that the improvement schedule for Dempsey Avenue includes blacktopping by July 4, 2006. Economic Development Authority Deb Hausladen reported that the Economic Development Authority does not have any new projects to report on at this time. Maintenance Report Maintenance Supervisor John Rassat was present at the meeting to give the Maintenance Report. Rassat presented a building overview drawing as prepared by Professional Design Group for the proposed facility including the Maintenance shop and city offices. The council discussed that Stevens Drilling and Environmental communicated with Clerk Ryks about selling the land and not moving forward with the development of the Waverly Industrial Park. It was suggested that the escrowed funds for road construction be requested from Northland Title Company as Stevens did not complete road work by December 31, 2005. Motion by Henry-Neaton , seconded by Antil to request the escrowed funds from Northland Title Company and photocopy Stevens Drilling and Environmental on the letter. Carried 5-0. The council will discuss the development issue with Stevens Drilling and Environmental regarding road and utility construction following receipt of escrowed funds from Northland Title Company. Rassat reported that he contacted Mid Minnesota Hot Mix regarding the quotation of $33,810 for the bituminous patching project on Lakeview Drive. Rassat was informed that their pricing is firm. Buffalo Bituminous submitted a quotation of $16,975 for the Lakeview Avenue project. The same specifications were provided to each company. Motion by Henry-Neaton, seconded by Antil to accept the quote from Buffalo Bituminous in the amount of $16,975 for the Lakeview Avenue project. Carried 5-0. Rassat was informed that the project will commence in 1-2 weeks. Rassat will contact Woodland Township officials about sharing the cost for a future bituminous patching project on Dempsey Avenue that would benefit Chuck Moy, a Woodland Township resident and Philip Ludwig, a newly annexed property owner of the City of Waverly. This project could be planned for next year. Rassat informed the council that new employee, Greg Pawelk is doing a great job and has a good work ethic and attitude. Parks Superintendent Jim Woitalla reported that he is working on installing sand in the beach area and Volleyball Court at Legion Park. He will be attending a meeting with the contractor on June 15, 2006 regarding the schedule for Legion Park improvements. The contract included a completion date of June 30, 2006, however the executed contracts were received by the city today. There was an administrative delay in the signing of the contracts by the successful contractor for the project. The council decided that the project would be directed to commence after Waverly Daze. There will be no construction work started prior to Waverly Daze. The Waverly Lake Association is working in Waverly Terrace Park with additional plantings. The council asked that Greg Pawelk and Lori Jones have their photographs taken to be submitted to the Herald Journal newspaper so that residents are informed of the new city employees. It was suggested that maple trees be requested from Hirsch Builders for Railroad Park as they are giving away the trees that are being removed from a project they are doing in Montrose. Council Member Henry-Neaton thanked Rassat for providing a drive through of new development areas. Community Liaison Pam Henry-Neaton reported that she conducted 5 new visits for new residents this month. Utility Rate Analysis-Schedule of Transfers Bolton & Menk completed a utility rate analysis study in 2003 along with the bonding for utility projects. A scheduled transfer was included in the plan for 2005 for a transfer out of $11,000 from the water fund to the sewer fund. Discussion followed regarding prepayment of the bond in future years and the number of building permits with water connection fees that will be received in the future to fund the bond payments. Motion by Henry-Neaton, seconded by Olson to approve the transfer out from the water fund of $11,000 to the sewer fund. Carried 5-0. The plan also included a transfer of $144,000 from the water fund to the sewer fund in 2006. The transfer could be scheduled prior to year end for 2006. Motion by Henry-Neaton, seconded by Antil to approve the transfer out from the water fund to the sewer fund in the amount of $144,000 prior to year end 2006. Carried 5-0. City of Montrose-Invitiation to Discuss Senior Center. The council was invited to join the Montrose City Council on June 26 to discuss a senior center. A Personnel meeting is scheduled for that evening so that council members are unable to attend the meeting. Clerk Ryks will request an update from the City of Montrose on the senior center discussion. Resolution Calling for a Public Hearing A Resolution Calling for a Public Hearing was presented for the alley vacation petition submitted by the Church of St. Mary. The hearing is scheduled for July 11, 2006 at 7:15 p.m. Motion by Henry-Neaton, seconded by Olson to pass the Resolution Calling for a Public Hearing on July 11, 2006 at 7:15 p.m. for the proposed alley vacation. Carried 5-0. Personnel Policy Revision-Insurance/Employee Status A revision was made to the Personnel Policy by Clerk Ryks to clarify insurance eligibility for part time employees. The revision includes part time employee status and that part time employees are eligible for health insurance if they work 30 hours per week but the city will contribute for full time employees only. Part time employees can be added to the group policy if they agree to pay their premiums. The council approved the revision to the personnel policy by consensus. Council Member Antil suggested that city employees consider adopting a policy for a major illness bank. Sick leave, vacation leave, and compensatory time that is over the maximum and may be lost is transferred to an account and employees can draw on the account if needed. All employees pool their time and any employee can draw from the account. City employees will discuss the program and will advise the council if they are interested in creating a major illness bank policy . Waverly Daze Events A listing of the Waverly Daze events was presented to the council for approval. The council approves the list of events as the official sponsor for insurance purposes. Motion by Henry-Neaton, seconded by Hausladen to approve the list of events for Waverly Daze. Carried 5-0. John Rassat stated that the poster includes the Knights of Columbus Breakfast hours incorrectly. The breakfast on Sunday, July 9, 2006 will end at 11am instead of Noon due to time needed to prepare for the Pork Chop Feed in the afternoon. David Rice, Waverly Lions was present at the meeting to discuss the new 5K and 2K run events. A permit for road closures is pending from Wright County. The council expressed concern about the traffic coming into town for the parade and and other events. Road closures will prevent people coming to town. The timing of the events will be moved up to start no later than 9:30 a.m. so that it does not interfere with parade traffic. The Waverly Fire Department will be on hand in case runners have health issues. MLS Report, Motion by Hausladen, seconded by Henry-Neaton to adopt the May 2006 Municipal Liquor Store Report. Carried 5-0. Steve Gagnon’s Retirement Party is being held on June 17. The presentation of the plaque will take place at 7pm. Weed Notices Council Member Antil suggested that weed elimination notices be sent and if there is noncompliance that the city ask the Wright County Sheriff’s Department to issue citations to non compliant property owners. Discussion followed regarding whether the city should issue citations or hire the work to be done and bill the cost to the property owners. Mayor Bush stated that he did not agree with involving the Sheriff’s Department. Other council members were interested in making property owners comply with the weed ordinance. It was decided that Maintenance Supervisor John Rassat and Council Member Olson will inspect properties and take photographs with the city’s digital camera. Notices will be sent along with the photograph of the weed conditions on the property. A follow up inspection will be done and the authorities will be contacted to cite noncompliant property owners. Motion by Hausladen, seconded by Antil to send the weed elimination notices with a time frame of 5 days for compliance and that a follow up inspection will be done upon expiration of the compliance date with noncompliant property owners being cited by the Wright County Sheriff’s Department for an ordinance violation. Carried 4-1. Opposed: Bush. Waverly Lions-Temp On Sale License-July 7-9. The Waverly Lions Club submitted an application for a temporary on sale liquor license for Waverly Daze commencing on July 7 and ending on July 9. The city needs to approve the application to be submitted to the State of Minnesota. Motion by Hausladen, seconded by Henry-Neaton to approve the temporary on sale liquor license for the Waverly Lions Club on July 7-9 during Waverly Daze. Carried 5-0. Acknowledgements/ Recognition The Marysville township group was recognized for cleaning Railroad Park. The Legion and Legion Auxiliary was recognized for their work connected with the Memorial Day service. Adjournment Motion by Bush, seconded by Antil to adjourn the meeting at 8:25 p.m. Carried 5-0. ______________________ _________________________ Deborah Ryks, Clerk Charles Bush, Mayor

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