SUMMARY OF COUNCIL MINUTES
MAY 13, 2003 MEETING
The council heard from Jeff Jacobs who owns rental property at 408 Atlantic Avenue. Due to a water leak, he received an enormous water and sewer bill. The leak took place in February and has shown up on the current billing. The renter did not detect the leak right away because he is out of town often during the month as he is an over-the road truck driver. The leak has been taken care of. Jacobs requested assistance with the sewer portion of the bill. The council agreed to adjust the bill for the average sewer usage during this time period.
Summerfields residents were present at the meeting due to an ongoing problem with the drainage of the pond. Barry Glienke, Bolton & Menk stated that the problem stems from the culvert that has been repaired but an old tile line is located underneath the culvert causing problems. The culvert is proposed for relocation so that this is not a reoccuring problem. The water does not flow through the culvert as it should. The council authorized Bolton & Menk to commence with the project to alleviate this drainage problem.
Christina Kittock was present at the meeting to request use of the former Drug Store lot at 5th Street/Elm Avenue during an event at the Knights of Columbus Hall for overflow of people that plan to attend the event. The council agreed to the use of the lot if an agreement is signed that the City of Waverly will bear no liability during this event.
Brad Paumen was present at the meeting regarding a possible annexation of 40 acres that he owns south of Sentry Fire and west of the Summerfields development. He does not have immediate plans for development but has a vision for the land for industrial use. Paumen will contact Clerk Ryks to appear at a Planning and Zoning meeting as the Planning Commissioners have discussed the plan for this property as industrial. The property could be annexed by ordinance as it is under 60 acres. Paumen will visit with the Planning Commissioners before proceeding with annexation plans.
Rick Packer was present on behalf of Arcon Development regarding a minor subdivision proposal. This is to sell a 139 ft x 10 ft area to Don Klingelhoets. The council approved the minor subdivision proposal.
The preliminary plat and rezoning request for outlot A was also presented by Rick Packer. A public hearing was held by the Planning Commission on May 1, 2003. The Planning Commission has recommended that the council approved the plat and rezoning request. The council approved the rezoning and preliminary plat for Outlot A Carrigan Meadows.
A landscaping ordinance was formulated and presented to the council for approval. The council adopted the ordinance as drafted.
A subdivision ordinance amendment was presented for park land dedication. This amendment includes a change to 10% for public land dedication regulations and a $1,200 park development fee that will be calculated for each lot on the final plat. The funds will be used for park development in the specific development that it is collected. Payment is proposed as an up front fee to the developer. Discussion was held regarding a 50% up front charge and the balance being paid 1 year from the signing of the development agreement. It was decided to accept the amendment as drafted and collect the park development fees up front.
Brian Matzke was appointed to the Waverly Economic Development Authority to fulfill the term vacated by Jim Vrchota.
A resolution of intent to adopt a floodplain ordinance and the proposed floodplain ordinance was adopted. The next step is to complete the application to FEMA for participation in the National Flood Insurance Program.
The city staff and council will participate in the Waverly Daze parade this year.
Clerk Ryks explained that the Wright County Assessor's office will increase their fees for the 2004 assessment because of increased costs to their office. There will be fees for new construction that the city can place on building permits.
Surveys will be required for new construction as recommended by the building inspector and the Planning Commission. New permits for garages and additions and other situations will be required at the discretion of the Planning Commission.
A public hearing will be held to adopt the new Code of Ordinances on June 10.
A Railroad Land Committee was scheduled for May 15, 2003 to consider two proposals for lot 1, block 4 Waverly Railroad Addition.
Annual performance evaluation processes were discussed. Council members will complete an evaluation on each employee and the personnel committee will average the scores. The Personnel Committee will then do a performance review of each employee. Each employee will bring their self evaluation to their individual review. The Personnel Committee will start the process at a meeting on June 11, 2003.
Mary Johnson was hired as a regular part time employee. Johnson has been working on a temporary basis since August 2002. The position was extended to June 1, 2003. Clerk Ryks requested that the council hire her as a regular part time employee.
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