Pursuant to notice and call the Waverly City Council met in regular session at 7pm on Tuesday, May 11, 2010 in the council chambers of Waverly City Hall.  Those in attendance were Mayor Ken Antil, Clerk Deb Ryks, Maintenance Supervisor Jim Woitalla, and Council Members:  Connie Holmes, John Konrath, Gary Olson, and  Keith Harris.  Others in attendance included John and Lillian Sarkinen and Lee Hall.

Agenda

            Motion by Harris, seconded by Olson to approve the agenda as presented.  Carried 5-0.

Wright County Sheriff

            Clerk Ryks received an email from Deputy  KevinTriplett.  He  will attend the June Council Meeting. 

Deputy Triplett requested clarification on Legion Park hours as signage conflicts with city ordinance.  The signage indicates park closing time as 11pm and city ordinance states that Legion Park closes at 10pm except for special events.  The council decided to keep the ordinance language intact and to change the signage for park closing at 10pm.  Special events will be excluded including park pavilion rentals.

Building Inspection Report

There were four building permits issued in April.  There are no new construction permits to date in 2010.  Issuance of permits is for renovation, remodeling, deck additions, and basement finish projects.

Municipal Liquor Store Report

            Manager Wanda Tussing reported that there was a net profit $702.28 in April 2010.  The profit from April 2009 was $5,359.61.  Council Member Connie Holmes ran a cumulative report to show a snapshot of the last three months.  Bookkeeper Mary Klingelhoets will be asked to provide a three month profit and loss report.

Tussing reported that the City of Howard Lake saved money on dram shop insurance due to a company change.  Clerk Ryks reported that Waverly has dram shop coverage through the League of Minnesota Cities and previously the insurance agent did not recommend changing companies.  This is due to claim history, the possibility of new claims increasing the cost and promotional rates that may increase in the future.  Once the LMC insurance is cancelled, it may not be reinstated at a later date.

            Motion by Harris, seconded by Konrath to adopt the April 2010 financial report.  Carried 5-0.

Requests from the Public

            Ken Borrell presented a CD to the City Council.  The disc was made from film footage recovered in his mother’s home.  It contains historical Waverly footage from the 1930-1940 era including when the Village Hall was constructed.

            He stated that audio could be added to the CD and reproduction could be done if the city so desires.

            The council thanked Borrell for the disc and will plan to view it in the near future.

Parks

            There has been no new activity of the Park Commission due to the lack of building and new development.

Planning and Zoning

The April 15, 2010 Planning Commission minutes were reviewed.  The main topic of the meeting was discussion on wind energy ordinances.  Sample ordinances from other communities will be reviewed by the Planning Commissioners for further discussion at the May Planning Commission meeting.

Economic Development Authority

The April 26, 2010 Waverly Economic Development Authority Minutes were reviewed.

            There was a City of Waverly/EDA booth at the Community Craft Fair but was closed early due to bad weather.

            There will be no meeting in May due to lack of new business.  Budget discussion will take place in June and July.   

            Connie Holmes reported that there is a Highway 12 Coalition of cities that are meeting to discuss joint marketing ventures.  Delano City Administrator Phil Kern chairs the committee.  The purpose is for the cities along the highway 12 corridor from Delano to Dassel to work together to promote the corridor for residential/business use.

            Holmes attended a Wright County Comprehensive Planning meeting.  The highway 12 corridor is being reviewed at the current time.  This update affects townships, not cities.  Waverly has a comprehensive plan and orderly annexation agreements with Marysville and Woodland townships.

Maintenance Report

            Maintenance Supervisor Jim Woitalla reported that lift station repair was done at Waverly Community Homes.  He reported that he is working on a sewage flow study in the lake area.  New Beginnings was re-evaluated and was short on the flat rate charged according to usage.  A new rate was established.  He will continue to study the sewer flow around the lake to calculate an average sewer usage to compare with flat rates charged.   The Council may want to look at charging base fees per unit for apartments.  The current billing procedure includes one base rate per building.

            Woitalla is currently assessing weed situations on vacant lots and is researching property records on lot owners for notification letters.

            Woitalla reported that city maintenance worker Keith Decker is due for a performance and wage review for completion of his employment probationary period.

            Council Member Keith Harris asked about the possibility of installing flow meters on lift stations around the lake for accurate usage recording.  Woitalla reported that flow meters are expensive.  It would not be cost efficient to install on all grinder pumps. 

            City resident Lee Hall inquired about measuring sewer use by well usage.  There is private water in the lake area.  Woitalla believes it is better to monitor the sewer flow due possible inflow/infilitration.

            Council Member Gary Olson informed Woitalla that there is water coming through the Village Hall wall.    Woitalla will fill the crack in the wall to see if this fixes the problem.  A  list was received from the Waverly Lions of the items done with the Village Hall project and the volunteers who contributed their time to the project.  The Council should tour the Village Hall and view the improvements made in the building.  A council member will attend a future Waverly Lions meeting to publicly thank the group for their volunteer work and coordination of the improvement project.

Minutes

The April 13, 2010 Regular Session minutes were presented for approval.  Motion by Olson, seconded by Holmes to adopt the minutes as presented.  Carried 5-0.

The April 27, 2010 Board of Review Assessment Hearing minutes were presented for approval.

 Motion by Harris, seconded by Holmes to adopt the minutes as presented. Carried 5-0.

Accounts Payable

The accounts payable was presented in the amount of $70,136.38. 

Council Member Connie Holmes asked about the payment to Infrastructure Technologies.  Maintenance Supervisor Woitalla reported that this was for storm drain repair in Carrigan Meadows.  Arcon Development was invoiced $650 for their portion of the project.  Holmes inquired about the payment for swimming buoys.  Woitalla informed the council that the swimming beach buoys were in need of replacement due to their age, condition, and damage from boats.  The new buoys are stronger in type and should have a longer life.    John Konrath stated that payment by the city for the bulk mailing for John Rassat’s retirement party was inappropriate.  Clerk Ryks stated that this expense was expected to be reimbursed by the Municipal Liquor Store.  Council Member Connie Holmes agreed that this expense should have been paid for by the Municipal Liquor Store.

            Motion by Holmes, seconded by Konrath to adopt the accounts payable in the amount of $70,136.38 with the provision that $202.24 be billed to the Municipal Liquor Store for the bulk mailing for John Rassat’s retirement party flyers.  Carried 5-0.

Welcome Packets

There were 12 new resident welcome packets delivered this month.

Administration

The City Council will register for the Waverly Daze Parade.

The Waverly Lions Club submitted an application for a temporary On Sale liquor license for July 9, 10, 11, 2010 in conjunction with Waverly Daze. 

Motion by Harris, seconded by Holmes to approve the liquor license application as submitted by the Waverly Lions Club.  Carried 5-0.

            Resolution 2010-5 was adopted by the council to approve of the Windstream name being added to the Lakedale Video franchise.  This is an administrative change only as there is a transfer to Windstream from Iowa Telecommunications, the parent company of Lakedale Telephone.

Clerk Ryks presented information received from Rev Trak to accept city web payments.  There is no up front equipment costs.  There is a 3.49% fee per transaction.  Residents would access the web site to pay by credit card.  The council decided to research other companies offering automated payment systems in the future. 

Old Business

            The city is currently in negotiations with the Minnesota Department of Transportation  on repayment terms for the 2001 highway 12 city improvements.  Representatives met with city representatives.  The council is appreciative of their willingness to work with the City of Waverly on this matter. 

Utility Rate Study Meeting

City Engineer Barry Glienke arrived late due to another meeting prior to the council meeting.  A meeting was scheduled with Jeanne Vogt, Ehlers and Associates to review the results of the utility rate study.  City Engineer Glienke will attend for discussion on equivalent dwelling unit calculations for base utilities and the status of the letter of credit for the Windgate subdivision.  The meeting will be held on May 25, 2010 at 6:30 pm. 

Acknowledgements/Recognition

            The Waverly Lions Club was acknowledged for coordination and work involved in the  Village Hall improvement project. 

            Mellissa Morris, Chamber of Commerce was recognized for her dedication and planning activities in heading up the Community Craft Fair event on May 1, 2010.                           Recognition was made for Barry Glienke being named an associate with Bolton

& Menk. 

            A reminder was given for the Memorial Day Service to be held in Railroad Park on May 31, 2010.

City resident Lee Hall questioned the sewer increase from Montrose.  The council reported that they are in the process of obtaining financial information on plant operations.    He also questioned city utility rates.  The city will need to comply with a water Conservation tiered rate system in future that would prohibit summer sewer discounted rates.    The council informed him that they are doing all they can to resolve the utility fund balance shortages and are looking at alternatives.

Adjournment

Motion by Olson, seconded by Konrath to adjourn the meeting at 8:18 p.m.   Carried 5-0

Deborah Ryks, Clerk                                                           

Ken Antil, Mayor