City of Waverly Minutes

CITY OF WAVERLY CITY COUNCIL MINUTES May 10, 2005 Regular Session Pursuant to notice and call the Waverly City Council met in regular session at 7:00 p.m. on Tuesday, May 10, 2005 in the council chambers of Waverly City Hall. Those in attendance were Mayor Bush, Clerk Ryks, and Council Members Antil, Olson, Henry-Neaton, and Hausladen. Agenda The following items were added to the agenda: 10.d-Shelly Eldridge, Ehlers & Associates-Construction Bond Award, 10.b- Pay Estimate #6-Randy Kramer Excavating-$3221.44-CSAH 9 Project, l0.c-Bid Award-Sewer Lining Project, 21.b-Hire Mary KlingeIhoets-flower garden work. The agenda was approved with the proposed additions by consensus of the council. Stevens West 2-Final Plat City Engineer Glienke reviewed the final plat and submitted a letter recommending approval with conditions. The Engineers comments are incorporated into the recommendation for approval. Motion by Antil, seconded by Henry-Neaton to approve the final plat for the Stevens development contingent upon the City Engineers comments and recommendations. Carried 5-0. Woodland Shores 2nd Addition The City Engineer is waiting for utility plans for Woodland Shores 2nd Addition. It is recommended that the council table approval until the utility plans are completed. The time frame is approximately 2 weeks for the utility plans. This item will be included on the June 14, 2005 agenda. Requests from the Public Adrian Duske publicly issued a “thank you” to the Wright County Sheriffs Department for speed monitoring on CSAH 9 on behalf of the 2nd Street/Maple/Dempsey Avenue residents. City Engineers Report Engineer Glienke submitted payment request #6 for Randy Kramer Excavating in the amount of $3221.44 for CSAH 9 construction. Motion by Olson, seconded by Antil to authorize payment to Randy Kramer Excavating in the amount of $3,221.44 for CSAH 9 construction. Carried 5-0. Glienke presented the bid results for the 2005 sewer lining project. Insituform Technologies submitted the low bid in the amount of $272,538.45. GIienke submitted a recommendation to the council to award the bid to Insituform Technologies. The Engineers estimate for the project was $361,000. The project is planned to start in August and should be completed in September. The sewer lining project will assist with infilitration. There are 50,000 gallons pumped with one rain due to infilitration. There is a 50 year warranty on the system. Motion by Olson, seconded by Henry-Neaton to award the bid to Insituform Technologies in the amount of $272,538.45. Carried 5-0. Engineer Glienke researched state regulations regarding a speed limit reduction on city streets within residential development areas. In order to reduce speed limits to 25 miles per hour, the city would be required to have signage at the beginning and at the end of the reduced speed area in order to issue citations to violators. The lowest speed limit allowed is 25 miles per hour. If there is no signage, the speed limit is 30 miles per hour. The city would have the option of installing Children at Play signs in problem areas. Motion by Antil, seconded by Hausladen to table this matter for further discussion. Carried 5-0. Wright County Sheriff Deputy Puhl reported that it has been quiet this month. Nine tickets were issued in one day of monitoring of speeds on CSAH 9. Parks Superintendent Woitalla asked that the department increase scheduled patrols in Legion park. The council requested additional patrolling in the Summerfields Addition as there have been problems with speeding vehicles on Douglas Drive. Shelly Eldridge-Ehlers & Associates Shelly Eldridge, Ehlers & Associates presented the results of the $2,125,000 General Obligation Utility Revenue Bond sale. There were 3 bids received with Piper Jaffray & Company being the low bidder. The bond amount is $2,125,000 with an interest rate of 4.65%. Ehlers & Associates estimated the interest rate at 4.96 percent. There is an overage of $9636 available for the construction fund and if it is not used, it will be transferred to the debt service fund at the end of construction. Eldridge ran new financial projections to evaluate the fee structure for utility rates. She suggested that the city council review the utility charges in 2 years but the rates appear to be acceptable at the current levels until 2009. The council will review the utility rate structure prior to the 2007 Maple Avenue construction project. The council will do a preliminary review of the utility rates in December 2005. Eldridge presented a resolution for approval of the bond sale. Motion by Bush, seconded by Antil to adopt resolution 05-05 approving the $2,125,000 General Obligation Utility Revenue Series 2005 bond sale. Carried 5-0. Minutes The minutes of the April 5, 2005 Special Session were presented for approval. Motion by Henry-Neaton, seconded by Hausladen to approve the April 5, 2005 Special Session minutes as presented. Carried 5-0. The minutes of the April 8, 2005 Work Session were presented for approval. Motion by Olson, seconded by Hausladen to approve the minutes of the April 8, 2005 Work Session as presented. Carried 5-0. The minutes of the April 12, 2005 Regular Session were presented for approval. Motion by Antil, seconded by Hausladen to approve the minutes of the April 12, 2005 Regular Session as presented. Carried 5-0. The minutes of the April 18, 2005 Board of Review Assessment Hearing were presented for approval. Motion by Hausladen, seconded by Henry-Neaton to approve the minutes of the April 18, 2005 Board of Review Assessment Hearing as presented. Carried 5-0. Accounts Payable Motion by Antil, seconded by Henry-Neaton to approve the accounts payable in the amount of $215,575.10. Carried 5-0. Maintenance Report Maintenance Supervisor Rassat reported that the wastewater treatment plant building was relocated today as part of the compost plant rehabilitation project at the site. The project should be completed by August 1, 2005. The construction work is underway on 5th/7th Streets. The contractor was able to take advantage of an early start. The wear course of pavement will take place in June 2005 on CSAH 9 in coordination with the 5th Street paving. Parks Superintendent Woitalla reported that the community Christmas tree has been planted in Railroad Park. The bulldozer work is being done for the Carrigan Estates Park development. Roger Remer/ Jim Hirsch will start the gazebo building within 2 weeks. The road millings from the 5th/7th Street project are being used for fill in Legion Park. This will cause a hardship for parking in Legion Park during the next month. Planning Commission Report Planning and Zoning Liaison Adrian Duske was present at the meeting to give the Planning Commission Report. The public hearing was held to consider the preliminary plat submittal for the Lachermeier Farms development. Some engineering changes were made from the conceptual plan due to wetland mitigation. The changes reflect additional park land being dedicated. City Engineer Glienke submitted a letter of recommendation for approval of the preliminary plat with contingencies. The Planning Commission has recommended approval by the City Council. Motion by Antil, seconded by Henry-Neaton to approve the preliminary plat for the Lachermeier Farms development with the stipulation that all engineering changes are incorporated into the approval. Carried 5-0. Parks Superintendent Woitalla asked that the Park Commission has a chance to review the changes to the proposed park area prior to approval of the final plat. Duske reported that the industrial land owned by Brad Paumen has been purchased by Steve Cheney. Cheney is interested in subdividing the land into 5-10 acre parcel sites. He requested that the subdivision approval include permission for the installation of a private water/wastewater system to serve the development. The Planning Commission was opposed to this proposal. If city utilities were pursued, the developers are interested in a deferred payment arrangement on the utility installation costs. It was suggested that a formal proposal be issued to the Planning Commission for further review. Economic Development Authority Board Member Ken Antil reported that the committee reviewed the bonding plan for the industrial land purchase from Stevens West 2. Clerk Ryks reported that the bond closing was held at Citizens State Bank of Waverly and the funds were deposited in the EDA checking account. Park Commission The council wants a representative to come to the monthly council meetings to give a monthly report. This item can be brought up at the next Park Commission meeting. It was suggested that Rick Ragan attend give the monthly report to the council as the Chairperson. Ragan could give the Park Commission report and Fire Department report. Parks Superintendent Woitalla reported that a timeline has been set for development work in the Carrigan Estates Park. The gazebo will be started in 2 weeks. When the gazebos installed, the trail system can be constructed. One more quotation is forthcoming for the trail system. An accurate bid could not be given until the grading was completed. Natural Balance Nursery has scheduled the plant installation for the first week in June. The playground equipment installation is planned for the second week of June. Seeding is scheduled during the third week in June. Mayor Bush asked Parks Superintendent Woitalla for a written format for the timeline for Carrigan Estates Park development work. The grass wont be established until next year. The rest of the park will be useable in June. Electricity to the gazebo is being reviewed by the Park Commission at the current time. Mayor Bush stated that the Parks Superintendent is responsible to monitor and supervise park projects. The role of the Park Commission is to participate in the park project planning process. Once the project is planned, the Parks Superintendent shall manage the project. Parks Superintendent Woitalla reported that the Park Commissioners are planning a walk through of city parks at their May 11 meeting. The volleyball courts at Legion Park will be relocated in 2005. The beach is planned for expansion in 2005 as well. The tennis courts will be relocated in 2006. This is due to limited funds available as the cost estimates came in higher than expected. The council asked for an overall park plan similar to the sidewalk overall plan. Additional signs for the prohibition of animals, alcohol, and glass have been erected. The council asked Woitalla to look into purchasing custom “Welcome to Waverly Legion Park” signs to place at the entrances. Community Liaison Pam Henry-Neaton reported that she will be conducting new resident welcome visits on Saturday, May 14, 2005. LMC Regional Meetings There are regional meetings being held at various locations by the League of MN Cities. Council Members that are interested in registering will advise Clerk Ryks. A seminar is being held on May 18, 2005 sponsored by the Economic Development Partnership of Wright County. The topic of the seminar is development philosophies. Council Members are not able to attend this seminar. Wright County Assessors Contract-2006-2007 Wright County Assessor Greg Kramber informed the council previously that there are no changes proposed to the assessment contract with Wright County. The 2006-2007 contract is proposed for council approval. Motion by Olson, seconded by Antil to approve the 2006-2007 contract with the Wright County Assessor for city property assessment. Carried 5-0. MLS Report The April 2005 Municipal Liquor Store Report was presented for approval. Motion, by Henry-Neaton, seconded by Hausladen to approve the April 2005 Municipal Liquor Store Report as presented. Carried 5-0. Waverly Daze Parade The council decided to participate in the Waverly Daze Parade. Maintenance Supervisor Rassat stated that the council could use the new trailer. Clerk Ryks will register the City Council for entry in the Waverly Daze parade. Acknowledgements and Recognition Council Member Henry-Neaton recognized those who volunteered during the Waverly-Marysville Clean up Day on April 23, 2005 as well as acknowledgment of fine job performed by Karels Brothers for scrap metal disposal. Mumford Sanitation was recognized for supplying the dumpsters for clean up day as well. Nancy Hamlink was recognized for her years of service as Waverly Postmaster. Hamlink recently retired from the Waverly Post Office. Adjournment Motion by Antil, seconded by Olson to adjourn the meeting at 8:10 p.m. Carried 5-0. Deborah Ryks, Clerk Charles Bush, Mayor

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