April 14, 2009
Regular Session        

Pursuant to notice and call the Waverly City Council met in regular session on Tuesday, April 14, 2009 in the council chambers of Waverly City Hall.  Those in attendance were Mayor Ken Antil, Clerk Deb Ryks, and Council Members:  Connie Holmes, Gary Olson, Keith Harris, and Pam Henry-Neaton.

Agenda

         Motion by Gary Olson, seconded by Connie Holmes to adopt the agenda as presented.  Carried 5-0.

Wright County Sheriff’s Department

            Wright County Sheriff Deputy Triplett was present at the meeting to give the monthly Sheriff’s report.

            He issued a reminder to citizens to keep car doors locked.  There has been some recent break in activity by juveniles.   There hasn’t been any serious crime activity.   Council Member Pam Henry-Neaton participated in a ride-along with Deputy Triplett recently.  She recommended that other members of the Council do the same. Maintenance Supervisor John Rassat informed Triplett of a speed complaint made on Lake Avenue.  There also has been numerous broken beer bottles in Railroad Park and along the city streets.  The Sheriff’s Department will monitor the situation.

Waverly Fire Department, Inc.

            Mayor Ken Antil and Maintenance Supervisor John Rassat had a meeting with Waverly Fire Department officers at 6pm tonight to discuss a water situation.

Rob Beckfeld-Building Inspector

            Building Inspector Rob Beckfeld reported that the previously unfinished homes in new development areas are now being finished.  Permits are being reissued for the  finish work.  The unfinished house in Carrigan Meadows that was never sided was tested for mold prior to issuance of a permit to finish the home construction.  The  Environmental study showed negative results on mold and the home has been completed with a new building permit.  Permits are slow with no new construction permits being issued this year to date. 

MLS Report-Wanda Tussing

            Manager Wanda Tussing reported that the Municipal Liquor Store experienced an actual profit of $1131 in March 2009 which is not shown on the report.  This is due to the transfer in for the bond payment that is not shown on Quick Books.  There has been a $7,000 increase to date in sales compared to 2008.  The On sale operation is holding its own.  The Off sale has improved due to the economy with more patrons purchasing product to bring home rather than patronize the bar.  Maintenance Supervisor John Rassat is having the Municipal Liquor Store parking lot swept tomorrow.

            Motion by Connie Holmes, seconded by Pam Henry-Neaton to adopt the March 2009 Municipal Liquor Store financial report.  Carried 5-0.

Uptown Bar & Grill-Streetdance

            Judd Meyer, Uptown Bar and Grill was present at the meeting to make clarifications on the plans for the streetdance sponsored by the establishment.  The date has been changed to June 20, 2009 to not conflict with Good Neighbor Daze.

            Meyer requested a Wright County Deputy to work the streetdance as required by the City Council.  It has not been scheduled yet so he does not have the name of the officer.  The Insurance Company will put a rider on the Uptown policy when the city issues a one day liquor license to the Waverly Fire Department.   This will allow the Fire Department to sell beer and be covered by Uptown’s insurance.  The City of Waverly and Waverly Fire Department will be named as additional insureds on the policy.

            Motion by Keith Harris, seconded by Connie Holmes to issue a one day permit for the special event.  Carried 5-0.

            Clerk Ryks informed Judd Meyer that the license form is for issuance to a non profit organization (The Waverly Fire Department) but she will need assistance completing the application with the insurance information.  Meyer will assist Ryks with the application to be submitted to the State of Minnesota.

Requests from the Public

            There were no requests from the public.

Parks Department

            There was no Park Commission meeting last month.

Planning and Zoning

            There was no Planning and Zoning meeting in March due to lack of business.  The Planning and Zoning Commissioners participated in a comprehensive planning task force workshop on March 23, 2009.

Economic Development Authority

            President Connie Holmes reported that the regular monthly meeting was replaced with a comprehensive planning workshop.  There was discussion regarding community identities.  Priorities were established for incorporation into the Comprehensive Plan.

            There will be a Task force meeting on April 20.  This meeting is for the task force members including members of the EDA, Planning and Zoning Commisssioners, and Park Commissioners along with city staff members.  The council was asked to advise if they would be attending the April 20, 2009 so the meeting could be posted if more than two members plan to attend.   There will be a open house event at the Village Hall on May 4.  Comprehensive planning materials will be displayed for review by the public.  The project will be completed within the budget as there are not to exceed contracts in place.   Township officials will be invited to participate due to the planning for future annexation areas.  The regular meeting for the Economic Development Authority will take place on April 27, 2009 with March and April business to be transacted.

            The Economic Development Authority is planning  a business directory.  The Herald Journal would like to partner with Waverly on this project to design a Waverly Community Directory.  The City of Montrose will be working on its own community guide this year.  Waverly businesses will be highlighted and the community will be focused.  The Economic Development Authority members will speak with Randy Heuer at the next regular meeting if the council authorizes them to do so.  Advertising would pay for the community guide.  Cost estimates will be given by the Herald for all options.   The options for advertising include Waverly only, Waverly and communities surrounding Waverly, or no advertising in which case the cost would increase.  The cost of printing and advertising would need to balance out.  It was suggested that the committee members survey business owners to determine interest.  The council authorized the EDA to move ahead and meet with the Randy Heuer, Herald Journal to discuss a community directory project.

Maintenance Report-John Rassat

            Maintenance Supervisor John Rassat reported that he and Mayor Antil met with representatives from Waverly Fire Department, Inc. to discuss the occurrence of water main breaks due to water hammer.  The replacement of valves in the fire station was discussed.  Rassat will request pricing for piping work and valve replacement.  The Fire Department proposed cost sharing of 50/50 with the city for the project.  Rassat will compare pricing with Water Pro/Northern Water Products and Henry Waterworks. The companies are suppliers and installers.  There have been four water main breaks which have resulted in repair costs of $10,000 without patching.  An insurance claim can be filed by the Waverly Fire Department.  An insurance adjuster would make a determination on the insurance claim.   The council authorized Rassat to obtain pricing for the project.

            Recycling bins were ordered.  Delivery was made today.  Maintenance Worker Greg Pawelk passed his Class D wastewater exam.   The bay area of the public landing has been grown over with cattails.  A permit was obtained from the Department of Natural Resources to widen the landing.  R&L Dirtworks will perform the work for the cost of $250.  This project needs to be accomplished prior to dock installation.

            City wide clean up day will be held on April 25, 2009 between the hours of 7am-11am.  The hours may be extended until Noon.  Volunteer workers for the event include Keith Harris, Pam Henry-Neaton, and Connie Holmes.

Barry Glienke-City Engineer’s Report

            City Engineer Barry Glienke informed the council that a Resolution for the Administration of the Wetland Conservation Act was adopted by the city on March 9, 2004.  The resolution was never completed.  The city has input on the wetland mitigation/delineation proposals if the Resolution is adopted.  There is no cost to the city.  The cost is paid by developers.

            Glienke asked that the city adopt a new Resolution since it has been five years and there is no Resolution on file with Wright County.

            Motion by Gary Olson, seconded by Connie Holmes to adopt the Resolution for the Administration of the Wetland Conservation Act.  Carried 5-0.

            Bolton & Menk is currently working with Northwest Associated Consultants on the comprehensive plan project.

            Council Member Connie Holmes asked Glienke about the possibility for a Stimulus Grant Application for the proposed Maple Avenue project.   Glienke advised Holmes that the project may not be feasible due to the fact that the grant may not be fundable due to requirements implemented by USDA Rural Development. 

City Attorney’s Report

            There was no written report from the City Attorney.

Minutes

            The minutes of the March 10, 2009 Regular Session were presented for approval.  Maintenance Supervisor Rassat proposed a correction to the Waverly Fire Department section regarding water main breaks.  The minutes should reflect that the cost stated in the minutes includes patching and the wording was clarified in the explanation of the valve types and hose connection at the water tower.

            Motion by Harris, seconded by Holmes to adopt the March 10, 2009 minutes as corrected.  Carried 5-0.

            The minutes of the March 23, 2009 Comprehensive Planning Workshop were presented for approval.  Connie Holmes proposed a correction that Sarah Bartosch was in attendance and not listed in the minutes.

             Motion by Holmes, seconded by Olson to adopt the minutes as corrected.   Carried 5-0.

            The minutes of the March 30, 2009 Joint Meeting with Woodland Township were presented for approval.

             Motion by Holmes, seconded by Harris to adopt the March 30, 2009 minutes as presented.   Carried 5-0. 

Accounts Payable

            The accounts payable was presented in the amount of $350,445.75. This amount includes the payoff of 2008 tax anticipation certificates which were allocated from the general fund with the 2009 tax anticipation certificate proceeds. 

             Motion by Holmes, seconded by Olson to adopt the accounts payable in the amount of $350,445.75.   Carried 5-0.

Welcome Packets-Connie Holmes

            Connie Holmes picked up 27 welcome packets for delivery to new residents.  These packets date back to December.   Holmes is working on the delivery to new residents. 

Administration

            The resignation of Council Member Pam Henry-Neaton effective April 30, 2009 was accepted by the council.

            The resignation of Secretary Mary Johnson effective May 1, 2009 was accepted by the council.

            Council Member Gary Olson thanked Pam Henry-Neaton for the work she has done over the years,

            Councl Member Keith Harris stated that he enjoyed getting to know Pam Henry-Neaton through participation in the City Council and the School District. 

            Council Member Connie Holmes thanked Pam Henry-Neaton for her work on the Economic Development Authority.           

            Maintenance Supervisor John Rassat thanked Pam Henry-Neaton on behalf of all of the city staff for her appreciation of the city staff’s work efforts.

            City of Waverly Policies

            The Check policy currently being used was presented along with sample policies regarding out of state travel and electronic transfers suggested for implementation by the city auditing firm.

            The council asked Clerk Ryks to format the policy documents for Waverly and present at the May 12, 2009 council meeting for consideration by the council.

            Rules of Conduct

            Sample Rules of Conduct policies were submitted to the City Clerk by City Attorney Rhonda Pagel.  Clerk Ryks suggested that the council consider the Sauk Rapids sample for Waverly’s policy.  Mayor Ken Antil read over the policy and is agreement with the Sauk Rapids document.  Council Member Gary Olson asked that the council act on the matter tonight since this was Pam Henry-Neaton’s last meeting and it has been a point of interest since 2008.   Clerk Ryks will format the document to Waverly for final review at the May 12, 2009 council meeting.

            Motion by Keith Harris, seconded by Connie Holmes to approve the Rules of Conduct based on final review after corrections are made by the Clerk.  Carried 5-0.

Road Maitnenace Agreement with Woodland Township

            The revised Road Maintenance Agreement with Woodland Township for 70^th Street and Emerson Avenue was reviewed.  The Agreement was adopted by Woodland Township with a change in the wording that the agreement will be renewed every three years.  The maintenance area was also extended to Dempsey Avenue as a major intersection point that will work the best for the township and city. 

            Motion by Holmes, seconded by Henry-Neaton to adopt the Road Maintenance Agreement as stated.  Carried 5-0.

            Council Member Vacancy

            The council decided to post the vacancy on the electronic sign and the Herald Journal and accept resumes through May 4, 2009.  Interviews will be scheduled on May 11 or 12, 2009. 

            Chris Kittock-3 Month Job Review

            The council asked that Clerk Deb Ryks complete the review form and submit copies to the council.

New Business

            2010 Census Count Committee-Connie Holmes and Keith Harris attended a meeting on March 27, 2009 regarding the 2010 Census.  Volunteers are advising the public that all counts will be made.  Citizens are encouraged to become involved.  City leaders are to encourage residents to participate in the census.  It was also made clear that financial information, etc. is confidential and will not be released.  An article regarding the 2010 Census may be included in the City Newsletter. 

Acknowledgements/Recognition/Announcements

            Council Member Pam Henry-Neaton recognized the  Girls/Boys Basketball teams for State Tournament participation and placing.  She advised the council that MEADA will meet at the Elementary School starting in May rather than in the city offices.

            Mayor Ken Antil presented Pam Henry-Neaton with a plaque for ten years of service on the City Council.  Cake will be served following the meeting.  All were invited to stay to say goodbye to Pam. 

            Mayor Ken Antil stated that the City’s thoughts are with long time Planning and Zoning Commissioner Adrian Duske.  Duske is currently in a nursing home for recovery due to health complications.  Duske is at Lake Ridge Care Center in Buffalo.  A card is being sent from city staff, council, city committee members.

Adjournment,

            Motion by Holmes, seconded by Harris to adjourn the meeting at 8:20 p.m.   Carried 5-0 

Deborah Ryks, Clerk                                                            Ken Antil, Mayor