April 12, 2005
Regular Session
Pursuant to notice and call the Waverly City Council met in regular session
at 7:00 p.m. on Tuesday, April 12, 2005 in the council chambers of Waverly
City Hall. Those in attendance were Mayor Bush, Clerk Ryks, and Council
Members: Henry-Neaton, Olson, Antil, and Hausladen.
Agenda
The agenda was amended with the addition of two items. The Spicer Jaycees
will be heard under item 7-Requests from the Public, and item 11-c. was
added for 2005 Bonds for Projects.
The agenda was approved as amended by consensus of the council.
Woodland Shores
Garry Rudy, Creative Development and Real Estate Corporation was present
at
the meeting to request approvals for the Woodland Shores development.
Motion by Olson, seconded by Henry-Neaton to adopt Resolution 04-2005
approving the Wetland Decision for the Woodland Shores development. Carried
5-0.
Motion by Antil, seconded by Olson to adopt the final plat and
construction
plans for Woodland Shores contingent upon compliance with the City
Engineer‚s recommendations. Carried 5-0.
Motion by Olson, seconded by Antil to adopt the development agreement
for
Woodland Shores as presented. Carried 5-0. Garry Rudy presented the
council with a check for the trunk area fees during the meeting.
Res 05-02-1 Orderly Annexation-Raitor Property
This annexation was approved by the council on March 8, 2005 based upon
revisions that were communicated verbally by Clerk Ryks.
Clerk Ryks made the written revisions and asked the council if the
changes
were acceptable.
The council agreed to the revisions as written.
Res. 05-02 Orderly Annexation-Lachermeier
Motion by Antil, seconded by Hausladen to adopt Resolution 05-02 for the
orderly annexation. Carried 5-0.
The resolutions will now be forwarded to Woodland Township. Woodland
Township will sign the resolutions upon receipt of the required fee.
Spicer Jaycees
A representative of the Spicer Jaycees was present at the meeting to ask the
council for permission to start a chapter in Waverly. The Jaycees conduct
community and youth programs, and orgranized Christmas tree pick up, sandbox
filling, and park events. They would be willing to work with the Waverly
Boosters. The Jaycees bylaws allow members between the ages of 21-40. They
plan to conduct a membership drive.
The council was agreeable to the Jaycees conducting a membership drive and
possibly beginning a chapter of their organization in Waverly.
Wright County Sheriff
Wright County Deputy Ross Puhl was present at the meeting to introduce
himself. He will be working 6 days out of 9 in the Montrose/Waverly area.
He reported that Waverly has been quiet, while it has been busy in Montrose.
He has received reports on individuals exceeding fish limits at the DNR
dock location in Waverly Legion Park. Puhl reported that he drives through
the residential developments to monitor vehicle speeds on a regular basis.
Adrian Duske reported that CSAH 9 needs speed monitoring on the east side of
Waverly Lake. City employee Jim Woitalla asked that he drive through the
park to monitor illegal activity.
David Rice, Waverly Lions-Village Hall
David Rice, Waverly Lions was present at the meeting to report that the
Lions are considering taking over management of the Waverly Village Hall and
possibly proceeding with a renovation project. Rice met with Building
Inpsector Beckfeld to discuss renovation codes. The Lions may consider
taking over the management on a one year trial basis. A meeting will need
to be held with the council to conduct preliminary discussions on the
management of the Village Hall. The Lions cannot take over ownership of the
building as their charter does not permit their organization to own
property. Currently, Rice is looking at a per usage type of insurance
policy. There may be a need for a wine license if new events such as
spaghetti dinners are planned for the facility. He was encouraged to
contact Clerk Ryks when the Lions are ready to schedule a meeting with the
council.
Waverly Fire Department, Inc.
Fire Chief Mark Karels was present at the meeting to discuss a change in
the procedure for fire assessments. The Fire Department would like to
initiate a policy that all parcels are assessed and there would be no
exemptions for vacant land. This would include all new lots on newly
platted areas. The Clerk had continued the procedure of the former Clerk
that exempted parcels for vacant land. The new procedure for assessing lots
on new plats would require that the final plats to be recorded prior to the
certification of assessments.
The council asked if the Fire Department could certify the fire assessments
to Wright County themselves. Clerk Ryks stated that only the local
government could certify assessments to the County Auditor but the new
procedure would take less time. This is due to the staff time involved in
the examination of lots to be exempted from the annual assessments that is
used in the current procedure.
Motion by Antil, seconded by Henry-Neaton to assess new parcels in
developments for annual fire assessments. Carried 5-0.
City Engineer‚s Report
City Engineer Barry Glienke was present at the meeting to give the
monthly
engineering report.
Engineer Glienke presented the bid results for the 2005 5th/7th Street
Improvement Project. The low bid was received from Randy Kramer Excavating
in the amount of $611,012.17.
Motion by Olson, seconded by Antil to award the bid for the 2005 5th/7th
Street Improvement project to Randy Kramer Excavating in the amount of
$611,012.17 as recommended by Engineer Glienke. Carried 5-0.
The sewer lining project planned for August 2005 was authorized for
advertisement of bids at the April 8, 2005 Work Session.
Shelly Eldridge, Ehlers & Associates was present at the meeting to
present
information on the bond financing for the 2005 capital projects and the
refinancing of the Public Emergency Certificates of Indebtedness. The bond
amount for the projects including $140,000 for the payoff the emergency loan
is $2,125,000. A 20 year term or a15 year term for bond repayment is
proposed. An annual levy amount of $10,000-$12,000 is required for the
emergency loan repayment portion. The payoff amount on the emergency
certificates is $225,000. The difference will be paid from the sewer fund.
The portion for the construction projects are required to be repaid from
utility funds. Eldridge will update the original rate study even though the
2005 projects were included in the original rate study. This is in the case
that changes or adjustments need to be made to the rates to fund the bond
repayment. A 20 year term is preferred by the council since there will be
additional residents in coming years to share the tax burden and increased
utility revenues to accomplish the repayment of the bond. The city can call
the bond in 10 years and refinance if necessary.
Motion by Olson, seconded by Antil to adopt Resolution 05-04-2 providing
for the sale of GO Utility Revenue Bonds. Carried 5-0.
The bond closing will take place during the first week in June so monies
will be available for contractor draws.
Spring Meadows
Resolution 04-1-2005 approving the wetland decision for the Spring Meadows
development was presented.
Motion by Antil, seconded by Hausladen to adopt Resolution 04-2-2005
approving the wetland decision for Spring Meadows. Carried 5-0.
Pay Estimate #5-Randy Kramer Excavating-CSAH 9
Engineer Glienke asked that the council authorize payment request #5 in the
amount of $75,672.98 for the CSAH 9 project when the paperwork is submitted
so that the Clerk can make the payment.
Motion by Henry-Neaton, seconded by Antil to authorize payment request #5
in the amount of $75,672.98 as requested. Carried 5-0.
Minutes
The minutes of the March 4, 2005 Council Work Session were presented for
approval.
Motion by Olson, seconded by Hausladen to approve the March 4, 2005 minutes
as presented. Carried 5-0.
The minutes of the March 8, 2005 Regular Session were presented for
approval.
Motion by Hausladen, seconded by Antil to approve the March 8, 2005 Regular
Session minutes as presented. Carried 5-0.
The minutes of the March 15, 2005 Special Session were presented for
approval.
Motion by Antil, seconded by Hausladen to approve the March 15, 2005 Special
Session minutes as presented. Carried 5-0.
The minutes of the March 21, 2005 Fire Committee were presented for
approval.
Motion by Henry-Neaton, seconded by Hausladen to approve the March 21, 2005
Fire Committee meeting as presented. Carried 5-0.
The minutes of the March 21, 2005 Joint Session were presented for
approval.
Motion by Hausladen, seconded by Antil to approve the March 21, 2005 Joint
Session minutes as presented. Carried 5-0.
The minutes of the March 28, 2005 Fire Committee were presented for
approval.
Motion by Hausladen, seconded by Henry-Neaton to approve the March 28, 2005
minutes as presented. Carried 5-0.
The minutes of the March 31, 2005 Liquor Committee meeting were
presented
for approval.
Motion by Olson, seconded by Henry-Neaton to approve the March 31, 2005
Liquor Committee minutes as presented. Carried 5-0.
Accounts Payable
Motion by Antil, seconded by Henry-Neaton to approve the accounts payable in
the amount of $146,901.00. Carried 5-0.
Maintenance Report
Maintenance Supervisor Rassat reported that he received a proposal for the
conversion of the wastewater treatment plant site to a compost facility.
There are six items involved for this process. The estimated cost is
$29,064.00. The available budget for 2005 is $36,000. The complete
proposal information is attached to the minutes.
Motion by Antil, seconded by Hausladen to go ahead with compost plant
proposal for the cost of $29,064. Carried 5-0. Rassat stated that this
project should be completed by September 2005.
Rassat asked the council about replacing the Welcome to Waverly flag
banners along Highway 12. Currently there are five flags that need to be
replaced. The life expectancy of the flags is 3 years. The flags are
available in lots of 10, 20, or 30. There is a significant price break for
30. We currently have 28 flags along highway 12. The council is
interested in keeping the banners along highway 12. The replacement flags
will be paid for from the street budget.
Rassat reported that Infratech televised the sanitary sewer throughout
the
city. The report was reviewed and revealed that there are pipes broken,
cracks, roots, and missing parts in the sewer lines. The sewer lining
project will take care of this problem and prevent inflow and infilitration.
Some of the sewer pipes were installed in 1949 and the original sanitary
sewer was installed in 1928. Manhole rehabilitation will also be done
concurrently with the 2005 sewer lining project.
The issue of odor abatement for the main lift station was discussed in
the
fall 2004. The matter was tabled until April 2005 for further discussion.
The previous proposal was for $44,000 and $10,000 annual maintenance.
Rassat reported that the main lift station is being pumped once per week and
the Maintenance employees are spraying more often to alleviate odors. There
haven‚t been any odors omitted from the lift station this winter but it will
need to be monitored this summer.
It was decided to table the odor abatement proposal from last fall
indefinitely unless additional problems arise.
Parks Superintendent Jim Woitalla reported that fish houses have been
abandoned in Legion park. A Department of Natural Resources official
informed Woitalla that they are unable to take action unless the city has an
ordinance that specifically addresses fish houses being abandoned on public
property. The City of Buffalo has such an ordinance. Woitalla will obtain
a copy of Buffalo‚s ordinance for the April council meeting. If the
ordinance is passed in Waverly, the Department of Natural Resources can
handle the abandoned property issue rather than the city staff.
The 2005 Maintenance Agreement with Wright County was presented for
approval by the council. The reimbursement amount for snow removal on
county roads within the city limits in 2005 is $973.36. The amount is
determined by Wright County based on snow removal costs within the county
during the previous two years. Rassat informed the council that the
reimbursement account pays for the fuel for snow plowing on CSAH 9.
Council Member Henry-Neaton noticed that a correction needs to be made
on
the designated area to CSAH 8 to 2nd Street N. rather than 3rd Street.
Motion by Henry-Neaton, seconded by Antil to approve the 2005
Maintenance
Agreement with Wright County with the correction to the designated area to
County Road 8 to 2nd St N., not 3rd Street. Carried 5-0.
Planning and Zoning Report
A public hearing has been scheduled for the preliminary plat submittal
for
the Lachermeier Farms development on May 5, 2005 at 7:30 p.m.
Troy Gille, 412 Lake Avenue requested driveway access from 5th Street at the
time that construction is underway. Gille plans to eventually build a two
car garage.
Engineer Glienke reviewed the request and found it acceptable. The Planning
Commissioners are agreeable as long as all building setbacks are met for the
garage construction.
Pam Stewart Ward issued a letter of concerns regarding the proposed
project
of the Church of St. Mary. A reference file was started for the project
since the expansion of the church is in preliminary planning stages only.
Pacific Motors will be sent a letter regarding a consistent problem with
exceeding the number of vehicles in the sales display area. The conditional
use permit contained a five vehicle limit in the display area. If there is
non-compliance, the City Attorney will be contacted.
The update for the Waverly Land Use Plan will be worked on during the
April
Planning Commission Work Session.
Economic Development Authority
Bob Winters was present on behalf of the Economic Development Authority.
Shelly Eldridge, Ehlers & Associates was present at the meeting to
request
authorization from the council for the Economic Development Authority
temporary public service bonding. This is required through the Enabling
Resolution that council authorization is needed for the EDA to proceed with
bond financing. The bond financing is for the purchase of industrial land
from Stevens 2 in the amount of $207,500. The proposed bond financing
is a
three year temporary bond that will be interest only at the rate of 4.75 %
interest through Citizens State Bank of Waverly. The City will be
purchasing the land from the EDA for facility construction within 3 years.
Resolution 05-04-3 authorizing the temporary public service bonds was
passed by the Economic Development Authority at a special meeting at 6:30
p.m. on April 12, 2005. The bond closing will take place on May 4 with the
projected closing date on the land on May 5, 2005.
Motion by Antil, seconded by Hausladen to approve the Economic
Development
Authority bonds in the amount of $207,500. Carried 5-0.
Park Commission
The Park Commission voted to appoint Christina Kittock to the position
of
Secretary/Alternate Member.
Motion by Antil, seconded by Hausladen to appoint Christina Kittock as the
Park Commission Secretary/Alternate Member. Carried 5-0.
Parks Superintendent Woitalla reported that there was further discussion
on
the Carrigan Estates Park held at the Park Commission meeting. A work
schedule is being put in place for the landscape and bulldozer work. This
will be coordinated with the wastewater treatment plant building relocation.
Mayor Bush asked Woitalla to compile a written project timetable for the
Carrigan Estates Park development.
Community Liaison
Pam Henry-Neaton reported that she has been conducting welcome visits
with
new residents. There have been many positive comments on the electronic
sign.
Wright County Aerial Photography Program
Clerk Ryks asked the council to reconsider their decision to decline
participation in the Wright County Aerial Photography program. This is due
to new information on incorporation into the county web site that will give
city staff access to property information and photographs. The Planning
Commission would benefit from the program to view properties and obtain
property information. The Waverly Fire Department would also find the
information useful. The initial cost for Waverly‚s participation is
$657.89.
Motion by Hausladen, seconded by Antil to participate in the 2005 aerial
photography program for the cost of $657.89. Carried 5-0.
Engineer Glienke recommended that the city upgrade to DSL internet
service
as he has access to maps and information for the city to utilize but it
would require DSL.
Board of Review
The annual Board of Review Assessment Hearing is scheduled for Monday, April
18, 2005 at 6:30 p.m.
Montrose/Waverly Rate Committee
A Rate Committee meeting has been scheduled for April 19, 2005 at 4:00 p.m.
Clean up Day Volunteers
The council members will volunteer to work during clean up day on April
23,
2005.
MLS Report
Motion by Olson, seconded by Antil to approve the March 2005 Municipal
Liquor Store report. Carried 5-0.
New Business
Garry Rudy, Creative Development and Real Estate Corporation informed the
council that his company will be performing dust control treatments on 66th
Street during construction as it is being accessed for development in
Woodland Shores. The cost of the dust control is $50 per 100 feet and there
is 1,400 feet being treated.
Acknowledgements/Recognition
Council Member Henry-Neaton recognized the Howard Lake Waverly Winsted FFA
for their presentation during the Joint Session. The LEARN Committee and
Kendall Kubasch were recognized for their efforts in distributing the
operating levy information to voters. Garry Rudy, Creative Development and
Real Estate Corporation for donating the cost of a community Christmas tree.
Adjournment
Motion by Bush, seconded by Antil to adjourn the meeting at 8:30 p.m.
Carried 5-0.
_________________________ ________________________
Deborah Ryks, Clerk Charles Bush, Mayor
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