City of Waverly Minutes

March 15, 2006 Regular Session Pursuant to notice and call the Waverly City Council met in regular session at 7:00 p.m. on Wednesday, March 15, 2006 in the council chambers of Waverly City Hall. Those in attendance were Mayor Bush, Clerk Ryks, and Council Members: Hausladen, Antil, and Henry-Neaton. Council Member Olson was absent. City Attorney’s Report City Attorney Rhonda Pagel was present at the meeting to give the City Attorney’s report. Pagel presented the final draft of the Open Video System Franchise Ordinance proposed by Lakedale Communications. Pagel informed the council that Lakedale and Time Warner have agreed to the most recent franchise agreement. Pagel recommended that the council adopt the ordinance as presented. Motion by Hausladen, seconded by Antil to adopt Ordinance 06-01 Lakedale Open Video System Franchise. Carried 4-0. Pagel suggested that the city publish a summary of the ordinance. She will write the summary for publication. The ordinance will become effective upon passage and publication. Motion by Henry-Neaton, seconded by Hausladen to publish a summary of Ordinance No. 06-01 in the Herald Journal newspaper. Carried 4-0. City Attorney Pagel also presented the draft Joint Resolution with Woodland Township for Orderly Annexation for Philip Ludwig, 6231 Dempsey Avenue and the proposed Special Assessment Agreement for the extension of utilities to Ludwig’s new residence. The terms of repayment of the special assessment are to be decided by the council. The total assessment is $28,100. A 5 year term was requested by Ludwig. The interest rate of 6 percent was discussed as it has been used in the past for special assessments. The City Engineer’s cost estimate is being used to calculate the total assessment. The contractor’s actual cost for the project may vary. It is typical that if the contractor’s cost is less than estimated or more than estimated, that the property owner or the city would assume the difference. The annexation request will require a special meeting with Woodland Township. The annexation resolution will not be acted upon until an agreement is made with Woodland Township officials. A meeting with the township will be requested as soon as possible as Ludwig will not be able to close on his mortgage financing until the annexation is completed. Motion by Bush, seconded by Antil to accept the special assessment agreement with Philip Ludwig in the amount of $28,100 at 6 percent interest. Carried 4-0. Motion by Antil, seconded by Hausladen to send Woodland Township a letter and the joint resolution for annexation of the Philip Ludwig property and request a joint meeting as soon as possible. Carried 4-0. Waverly Fire Department- A joint meeting will be held with fire department members on March 20, 2006 to review the proposed Contract for Deed agreement for the purchase of the city maintenance/fire station/city office building. City Engineer Engineer Glienke presented Payment Request #11 submitted by Randy Kramer Excavating for the CSAH 9 project in the amount of $41,356.84. Motion by Henry-Neaton, seconded by Antil to authorize payment request #11 for Randy Kramer Excavating in the amount of $41,356.84. Carried 4-0. Glienke asked the council to consider approval of the final plans for the Woodland Shores Phase 2 development. The approval will be limited to the engineer’s recommendation with contingencies. Motion by Antil, seconded by Henry-Neaton to accept the City Engineer’s recommendation for approval of the final plans for Woodland Shores Phase 2 with conditions as noted. Carried 4-0. Glienke asked the council for contingent approval of the Woodland Shores 2nd Addition development agreement. The approval will be contingent upon the engineer’s approval. Motion by Henry-Neaton, seconded by Antil to approve the development agreement contingent upon the city engineer’s review and approval. Carried 4-0. Glienke presented a request for a reduction in the letter of credit for the Windgate development in the amount of $174,033.63. Motion by Hausladen, seconded by Henry-Neaton to reduce the letter of credit for the Windgate development by $174,033.63. Carried 4-0. Minutes The February 10, 2006 Council Work Session minutes were presented for approval. Motion by Henry-Neaton, seconded by Hausladen to adopt the February 10, 2006 Council Work Session minutes as presented. Carried 4-0. The minutes of the February 15, 2006 Regular Session were presented for approval. Motion by Antil, seconded by Hausladen to adopt the February 15, 2006 Regular Session minutes as presented. Carried 4-0. Accounts Payable The accounts payable was presented in the amount of $181,285.50. Motion by Hausladen, seconded by Antil to approve the accounts payable in the amount of $181,285.50. Carried 4-0. Park Commission Report Ex Officio Member Ken Antil gave the Park Commission report. Antil reported that the Park Commissioners held a discussion about park land dedication for the Douglas property. Planning Commission Report There was no representative available to attend the council meeting to give the monthly report. Ex-Officio Charles Bush reported that the Planning Commissioners discussed the proposed Church renovation project. The Planning Commissioners suggested that the city consider working on a comprehensive plan for the city. EDA Report Economic Development Authority Vice President Deb Hausladen reported that the Board Members reviewed information on the Jobz program and decided that the program would not work in the Waverly area. The regular meeting was changed to March 23, 2006. Maintenance Report Maintenance Supervisor John Rassat was present at the meeting to give the Maintenance Department report. The council decided to table the selection of an architect for the proposed new facility for the Maintenance Department/City Offices until more information is brought forward about the development time frame for the utility/street installation. Rassat requested council authorization for the purchase of holiday decorations. The existing decorations need to be upgraded. The estimated cost for the holiday decoration order is $2,000. The city hasn’t upgraded holiday decorations since 2001. Motion by Antil, seconded by Henry-Neaton to authorize the ordering of holiday decorations as proposed. Carried 4-0. Rassat informed the council that he is interested in looking for a new plow truck to replace the International truck. The ordering of a plow truck usually is a 6 month process to delivery. Rassat reported that there are electrical problems at the Waverly Village Hall. Diers Electric was contacted for a cost estimate for repairs. There is an electrical short on the south wall that will need to be located. The estimated repair cost is $500-$1000. Rassat reported that the windows in the Waverly Village Hall were replaced 7 years ago and they were broken within 1 month due to vandalism. The council directed Rassat to obtain a price for window replacement. There has been a reduction in vandalism acts within the city limits. Motion by Antil, seconded by Hausladen to authorize Diers Electric to do electrical repairs as needed in the Waverly Village Hall. Carried 4-0. Rassat reported that United States Flags were ordered by the Maintenance Department. Woitalla reported that the Tree Spade was ordered from Farm Rite Equipment but will not be delivered until Spring. Woitalla reported that the annual lake milfoil treatment for the beach and boat landing areas was calculated at the cost of $2208. This item is authorized with the annual city budget and official action is not necessary. It was reported that cottonwood trees will be removed from Legion Park at the cost of $750 with city maintenance staff assisting with the debris clean up. Don Borg will take the logs. 5 trees will be removed. Snow plowing operations are going well. The typical start time for the maintenance staff is 3am and the snow removal operations are usually finished at 7am. There is additional clean up needed during large snow events. Waverly/Marysville Annual Clean up Day was scheduled for April 22. The Wright County Sheriff Reserves will work during the clean up day as requested. Community Liaison Pam Henry-Neaton reported that she is working on compiling new welcome packets. She is still receiving more information from businesses for inclusion with the informational packets. MLS Report Motion by Henry-Neaton, seconded by Antil to adopt the February 2006 Municipal Liquor Store report. Carried 4-0. The Council Liquor Committee meeting was rescheduled to April 5. Acknowledgements/Recognition A thank you message will be displayed on the electronic sign to residents for sidewalk snow clearance. The Build Committee was recognized for their efforts in distributing information to the public regarding the building bond referendum for School District 2687. Adjournment Motion by Bush, seconded by Antil to adjourn the meeting at 7:40 pm. Carried 4-0. _____________________ ______________________ Deborah Ryks, Clerk Charles Bush, Mayor

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