March 8, 2005
Regular Session
Pursuant to notice and call the Waverly City Council met in regular session
at 7:00 p.m. on Tuesday, March 8, 2005 in the council chambers of Waverly
City Hall. Those in attendance were Mayor Bush, Clerk Ryks, and Council
Members: Hausladen, Antil, and Henry-Neaton. Council Member Olson was
absent.
Agenda
The agenda was approved as presented by consensus of the council.
Mike Stevens-Industrial Land
Mike Stevens, Stevens Well Drilling & Environmental was present at the
meeting. He reported that Otto Associates is in the process of completing
the land survey. Stevens is proposing to change the lot layout from the
original preliminary plat. He is interested in platting the lots as outlots
and subdivide to suit when buyers come forward. City Engineer Glienke will
review the survey upon its completion. It was the consenus of the council
to allow the subdivision as proposed after it is reviewed and approved by
the City Engineer. This type of platting would allow less services for
water/sewer to be installed if buyers plan to purchase more than one lot and
need only one utility connection.
Stevens will be closing with the Waverly Economic Development Authority on
the land purchase of 2.7 acres once the survey is completed. There has been
some interested parties but potential buyers want to wait to purchase until
such time as the road and infrastructure is completed.
Creative Development-Spring Meadows Preliminary Plat
The preliminary plat for the Spring Meadows subdivision was presented
for
approval by the council. The public hearing was held on January 6, 2005 by
the Planning Commission. The matter has been on hold until the wetland
proposal was approved.
A contingency is included and was initiated by the Park Commission that the
parkland will be brought up to grade and leveled.
City Engineer Glienke submitted correspondence to the council and has
recommended approval based on stipulations outlined in his letter.
Motion by Antil, seconded by Henry-Neaton to approve the preliminary plat
based on the letter of recommendation from Engineer Glienke. Carried 4-0.
Wright County Sheriff
Council Member Antil spoke to Sheriff Gary Miller and a department
representative will be present at monthly council meetings beginning in
April.
Waverly Fire Department, Inc.
Clerk Ryks asked the council about establishing a policy for developers to
burn brush for clean up purposes. This issue was brought up today and Chief
Karels stated that currently developers are not allowed to burn within the
city limits. Karels issued a burning permit for Creative Development as he
has some discretion as Fire Chief. The council will need to act on this
issue. Developers have down trees that need to be hauled out if they cannot
be burned on the site. It is to the benefit of all parties since it is a
clean up issue.
The council decided to wait and talk to the Fire Department members on this
issue specifically at a future joint meeting.
City Engineer‚s Report
City Engineer Glienke presented payment request #7 for Maguire Iron in
the
amount of $29,944.00 for water tower construction.
Motion by Antil, seconded by Hausladen to approve payment request #7 to
Maguire Iron in the amount of $29,944.00. Carried 4-0.
Glienke asked the council to authorize the advertisement for bids for the
7th/5th Street Improvement project on March 11, 18, 25 for a bid opening of
April 5, 2005.
Motion by Hausladen, seconded by Antil to advertise for bids for the 5th/7th
Street, Lake Avenue improvement project. Carried 4-0.
Glienke reported that the logo will be painted on the water tower once
the
weather is stable and the temperature is over 50 degrees. The logo design
is 20 feet tall.
Minutes
The minutes of the February 4, 2005 were presented for approval. Council
Member Hausladen proposed a correction to the minutes on page one under the
section on garage floor drains. The wording should be changed to reflect
that Dexter Andrews advised her that based on his real estate experience,
90% of new home purchasers want to install drains to protect the lake.
Motion by Hausladen, seconded by Antil to correct the minutes of the
February 4, 2005 Work Session as proposed. Carried 4-0.
The minutes of the February 7, 2005 Fire Committee were presented for
approval.
Motion by Henry-Neaton, seconded by Hausladen to adopt the minutes of the
February 7, 2005 Fire Committee as presented. 4-0.
The minutes of the February 8, 2005 Regular Session were presented for
approval.
Motion by Antil, seconded by Hausladen to approve the February 8, 2005
Regular Session minutes as presented. Carried 4-0.
The minutes of the February 19, 2005 Special Session were presented for
approval.
Motion by Hausladen, seconded by Henry-Neaton to approve the February 19,
2005 special session minutes. Carried 4-0.
Accounts Payable
Motion by Henry-Neaton, seconded by Hausladen to approve the accounts
payable in the amount of $283,583.20. Carried 4-0.
It was noted that a payment request that was approved at the January meeting
was included in the accounts payable total.
Maintenance Department
Maintenance Supervisor John Rassat reported that he ordered a 14,000 lb
trailer for transporting mowers. The trailer is a heavy duty type that will
handle bobcats, mowers, and other equipment. The cost of the trailer is
$3975.38 with registration, fees, and taxes. The trailer will be stored in
cold storage.
Prices were received for a John Deere 1435 mower from Meese Equipment and
Cokato Equipment. The most favorable price was received from Cokato
Equipment and included a trade in value for the John Deere 935 mower of
$9,272. The existing John Deere 935 mower was purchased in 1994 for $9,275.
The cost of the John Deere 1435 is $11,375.08 without sales tax. The
budget for the mower and trailer purchase was set at $20,000. The actual
price came in at $15,350 for the mower and trailer.
Motion by Antil, seconded by Henry-Neaton to allow Rassat to purchase the
mower and trailer as proposed. Carried 4-0.
Rassat reported that the Maintenance Department will plan to move the
building at the wastewater treatment plant. The shed will be moved, the lot
leveled and landscaped, and the tank filled in. Rassat will obtain pricing
for the demolition and building relocation. He will plan to have the pricing
by the April council meeting.
Mayor Bush asked the council and Rassat about whether the city should
consider selling the site as a residential lot in the future due to its
location within a residential neighborhood. Rassat informed Bush that at
the current time the area is needed for storage of salt and sand and will be
planned for use as a compost site.
Parks Superintendent Jim Woitalla reported that he changed the telephone
service at the beach and ordered the service deleted at the wastewater
treatment plant.
A 14-15‚ Black Hill Spruce tree is desired for use as a community Christmas
tree. The cost of the tree is $975. Creative Development has offered to
donate the cost of the tree up to $1,000. The tree will be placed in
Railroad Park on the eastern end. The tree will be decorated each year
and will remain planted year round. The power will be drawn from the siren
which is 40 feet away from the proposed tree location. Extension cords will
be utilized for the tree lighting. The cost of the decorations for the tree
will be drawn from the park improvement fund.
Motion by Antil, seconded by Hausladen to order the tree and put it in place
as proposed by Jim Woitalla. Carried 4-0.
A special thanks was extended to Garry Rudy, Creative Development for the
donation.
The Waverly Lake Association registration form for milfoil/curly leaf lake
treatment was received by Woitalla. The city treats the area of the boat
landing and the swimming beach. $2100 is included in the city budget for
milfoil treatment. The council approved of the lake treatment as determined
by Woitalla as it is included in the 2005 budget.
Mayor Bush asked Woitalla about the clarity of the lake. He had previous
discussions with Woitalla regarding the condition of the lake following the
2002 flooding. Sediment washed into the lake during the flooding and lake
clarity will take a few years to be corrected through natural processes.
Woitalla reported that the new dock for the swimming beach was picked up and
has been stained. There are parties interested in salvaging the old dock.
There are two candidates for the position of Secretary/Alternate member for
the Park Commission. The Park Commission will make a recommendation for the
appointment of the individual. The council will need to make the official
appointment. The successful candidate may be interested in taking the
minutes for the Planning Commission as well.
Planning for the Carrigan Estates park development is underway. Woitalla
would like council permission to proceed with the gazebo construction at
this time. Jim Hirsch and Roger Remer will construct a brick structure with
a cedar roof for the cost of $12,000. The structure will be a 20‚ octagon
gazebo with a 2 foot overhang. There are other issues to be worked on by
the Park Commission members before a recommendation is made to the council
for the entire park development. The current proposals for development of
the entire park is $60,000. There are $64,000 in dedicated funds for the
Carrigan Estates park.
Woitalla would like permission to proceed with the building portion of the
park development due to the contractor‚s schedule.
Motion by Antil, seconded by Hausladen. to proceed with the gazebo
construction and award the job to Jim Hirsch and Roger Remer as proposed.
Carried 4-0.
The council authorized the Park Commission to plan for park developments
with the use of dedicated funds without council approval. The plans would
be submitted to the council for informational purposes only.
Planning Commission Report
Planning Commissioner Bob Winters gave the Planning Commission report.
He reported that Bruce Russell, 201 North Shore Drive contacted Adrian Duske
about New Beginnings making a proposal for the purchase of his property to
expand the facility. There have not been any plans submitted by New
Beginnings.
Ernie Meyer, 1403 North Shore Drive deleted plans for the construction of a
garage/office on his property. He will consider replacing the existing
storage shed located on property.
Craig Smith is working on a Planning Commission subcommittee to update land
use maps and make a recommendation for a variation of residential zone
districts. Proposed lot size change comments should be coming in shortly
from City Attorney Pagel. The Planning Commission is working on
establishing larger lot sizing in new zone districts within designated areas
for larger home builds. A preliminary plan is needed at the present time so
guidance is available for developers.
Truck traffic to New Beginnings was discussed since North Shore Drive has a
weight limit of 4 ton per axle.
This issue was discussed in the past and authorized if the food service
truck uses New Beginnings as its last stop of the day. The weight is
acceptable with one load remaining on the 4 ton limit road. Currently the
truck has a full load and delivery is made at 7am each morning. The
council stated that the service truck should deliver later in the day when
the service truck is not carrying a full load.
Economic Development Authority
Bob Winters gave the Economic Development Authority report.
He reported that the purchase agreement has been signed for the industrial
land purchase from Stevens. Closing is scheduled for May 5, 2005. Shelly
Eldridge, Ehlers & Associates will attend the March 30, 2005 EDA meeting to
discuss the financing issues.
Park Commission
The Park Commissioners are currently finalizing planning for the
Carrigan
Estates park, in the area of the new water tower.
Community Liaison
Community Liaison Pam Henry-Neaton asked new businesses to provide
informational material to add to the welcome packets. Henry-Neaton has
heard positive comments on the electronic sign and the city‚s web site while
conducting new resident visits. She discovered that new residents
investigate the Waverly community before moving here. She has heard many
positive comments about the Waverly community.
2004 Audit Report
The 2004 audit report was presented at the March 4, 2005 work session.
Motion by Antil, seconded by Hausladen to accept the 2004 audit report.
Carried 4-0.
Clerk Ryks presented a recommendation for 2005 budget revisions to provide
relief to the general fund. The auditors suggested that an improved
financial performance plan be examined for the general fund. The
recommendation by Ryks includes a deduction of $85,000 for the flood loan
repayment as this will be refinanced with a bond financing this summer. She
also suggested that Maintenance employees‚ wages be distributed differently
by a proportionate to water and sewer funds.
Motion by Henry-Neaton, seconded by Antil to accept the 2005 budget
revisions as recommended by Clerk Ryks. Carried 4-0.
3.2 Beer License Renewals
The Church of Saint Mary and the Waverly Lions will require renewal of the
3.2 beer licenses for special events.
The applications for renewal are pending. The license period runs from
April 1 to March 31 each year.
Motion by Hausladen, seconded by Antil to approve the license renewals if
the applications are received and are in order. Carried 4-0.
Creative Development Annexation (Raitor Property)
Clerk Ryks proposed revisions for the proposed annexation by Creative
Development. The requirement for the developer‚s paving of 70th Street will
be included in the resolution as well as reference to the maintenance
agreement with Woodland Township for Emerson Avenue and an escrow agreement
with the developer will be formulated for funds to be used for the future
paving of Emerson Avenue for the portion that is adjacent to the property
and is approximately π mile.
Motion by Henry-Neaton, seconded by Hausladen to approve the revisions for
the Creative Development annexation. Carried 4-0.
Ryks will edit the resolution once the diskette is received from the City
Attorney‚s office. The resolution will be forwarded to Woodland Township
for their action.
Emerson Avenue Maintenance Agreement
The proposed maintenance agreement between Woodland Township and the City of
Waverly for Emerson Avenue was reviewed by the council.
The agreement will be in effect until the road is improved and the City
takes over maintenance and jurisdiction of the road.
Maintenance Supervisor Rassat suggested that a timeline be included in the
agreement to include review in 3 years in case development does not occur in
the near future and the road is not improved with a paved surface during the
time frame.
Creative Development agreed to enter into an escrow agreement with the city
for future paving of the road along the property they are annexing and
developing. The funds will be used for road improvements along the π mile
section that borders the Creative Development property.
Garry Rudy, Creative Development informed the council that if Emerson Avenue
remains as a gravel surface for a period of time, dust control may be an
issue. Dust control treatment is not included in the maintenance agreement.
If the area develops, residents may complain about the dust and the city
and township may need to pay for dust control treatments. The council will
take up the dust control issue if it is brought forward in the future.
City Engineer Glienke informed the council that an option for the
improvements on Emerson Avenue would be for the city to take on the project
through a bond financing and levy special assessments and deferred
assessments to the affected properties. Land that has not been annexed
would be assessed upon annexation. This may be something the city could do
to promote development of the area. This item will be considered in the
future. At the current time, the city would like to retain the policy that
developers pay for improvements along with their development costs.
Motion by Henry-Neaton, seconded by Antil to accept the Emerson Avenue
Maintenance Agreement and review it in 3 years. . Carried 4-0.
Clerk Ryks asked the council about creating a policy to charge
developers/land owners for meetings held with the townships regarding an
annexation proceeding. This issue was brought up by Woodland Township Clerk
Gloria Janikula.
This type of policy made sense to the council as the special meetings
would
not be necessary if not for the requested annexation by a developer/land
owner even though it is part of the procedure adopted by the City and
townships.
Motion by Hausladen, seconded by Antil to accept the policy that
developers/landowners will be charged at the city‚s special meeting rate for
joint meetings connected with annexation proceedings. Carried 4-0.
Upcoming Meetings
A special Meeting is scheduled on March 15, 2005 at 7pm at Woodland Township
Hall to discuss the annexation of the Lachermeier Farm and to obtain details
on the agreement between Lachermeiers and Creative Development for road
installation. Currently Woodland Shores is landlocked from highway 12 and
is ready for development work. A contingency was included in the phase one
of annexation of the Lachermeier Farm that an entrance be installed from
highway 12 and it was stipulated that an agreement was in place between the
two developers so that the south property was not landlocked.
A Joint Meeting is scheduled for March 21, 2005 at 7pm for all city Boards
and Committees. The HLWW FFA will give a presentation on parliamentary
procedure. 2005 goals will be reviewed for each commission. The council‚s
main goal will be the capital improvement project for 2005 and making a
decision on the status and building facilities for the Waverly Fire
Department.
MLS Report
Motion by Antil , seconded by Hausladen to accept the February 2005
Municipal Liquor Store Report. Carried 4-0.
Clerk Ryks informed the council that Bookkeeper Klingelhoets is receiving
training on transferring accounts payable, receivable to the Quick Books
software. Once this is set up, she will be able to print profit and loss
reports. The council suggested that the Managers sit in on the training so
that they may perform tasks as back up if necessary.
The liquor committee will meet with staff on March 31 at 7pm to set up the
repayment schedule to the city for the advanced funds for inventory.
Village Hall Renovation
Steve Gagnon will advertise rentals for Village Hall as the Municipal Liquor
Store does well when the building is utilized for weddings.
Council Member Henry-Neaton asked Maintenance Supervisor Rassat if the
facility is set up for private rentals without renovation. Rassat reported
that emergency electrical work has been completed but the building is not
set up to use various appliances with the current electrical system. The
Waverly Lions enjoyed using the facility for their Fish Fry. The Waverly
Lions may want to use the building more often for special events. The Lions
will be discussing the options at their club meetings.
The proposed renovation project is not financially feasible for the city
at the current time. It was suggested that the city should consider
budgeting for specific items annually for estimated expenses of $30,000 per
year for repairs and upkeep. Clerk Ryks will put together a summary of
expenditures for the Village Hall facility over a five year period so that
the council members can review the operating costs for the facility.
Clean up Day
A joint clean up day event will be held with Marysville Township.
The following suggestions were made for the event: require residents to
sign in to clarify whether they are Waverly/Marysville participants, that
one station be set up for collection and load inventory, that the total fees
for all items being disposed of will need to paid up front, and that one
main entry point will be set up and fees are to be paid upon entrance. All
participants will be required to go through the line. Clerk Ryks will need
to publish a fee list for electronics and all items. The charge of a second
load will be continued at $10 per load. The event will be held at Railroad
Park on Saturday, April 23, 2005 during the hours of 7am-Noon.
Motion by Antil, seconded by Henry-Neaton to set up clean up day as
suggested. Carried 4-0.
Acknowledgements/Recognition
Council Member Henry-Neaton will send a thank you note to the Waverly Lions
for their work at the Village Hall prior to their Fish Fry event.
An idea was brought forward that the city establish a program to recognize
long time residents that have passed away. It was suggested that the
council formulate a plan for the recognition system of deceased Waverly
residents.
Adjournment
Motion by Antil, seconded by Hausladen to adjourn the meeting at 8:25 p.m.
Carried 4-0.
______________________ ________________________
Deborah Ryks, Clerk Charles Bush, Mayor
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