City of Waverly Minutes

February 11, 2003 Regular Session Pursuant to notice and call the Waverly City Council met in regular session at 7:30 p.m. on Tuesday, February 11, 2003 in the council chambers of Waverly City Hall. Those in attendance were Mayor Bush, Clerk Ryks, and Council Members: Henry-Neaton, Olson, Hausladen, and Antil. Agenda Item 18-b. Clean up Day and item 18-c. Waverly Photo Contest were added to the agenda. The agenda was approved with the additions by consensus of the council. Jim Walter, Rockys Bar & Grill-Strong Liquor License Jim Walter and Selmer Olson were present at the meeting. They introduced themselves to the council members and informed them that they are in the process of purchasing Rockys Bar and Grill. They plan to close on the property on March 14, 2003. Jim Walter informed the council that he operated a bar and grill for 6 months. His partner Selmer Olson and himself have family members with restaurant experience. A background check was performed by the Wright County Sheriffs Department and found to be clear of violations. Walter and Olson plan to perform building repairs and improvements to the existing building. They will use the business name of Uptown Bar and Grill. They will obtain building permits for any remodeling or repair projects. Sidewalk repair will need to be done by the new owners. The location of the dumpster may be changed by contacting Mumford Sanitation. Walter and Olson are interested in applying for an on sale liquor license. This is acceptable to the council as split liquor was approved by the voters. Motion by Bush, seconded by Hausladen to authorize the application for an on sale liquor license for Uptown Bar and Grill effective March 14, 2003. Carried 5-0. City Engineers Report A report on engineering activities was provided to council. The Capital Improvement Plan is currently being prepared and may be ready for presentation in March. The plans and specifications for the CSAH 9 realignment to Atlantic Avenue are being prepared. Accounts Payable Motion by Olson, seconded by Bush to approve the accounts payable in the amount of $51,348.42. Carried 5-0. Clerk Ryks was asked to check the law enforcement contract for the hourly rate. Maintenance Department Report Maintenance Supervisor John Rassat reported that the council room remodeling project is underway. Rassat is currently looking for another quotation for the countertop replacement in the kitchen. The new plow truck should be delivered by February 15. It will then be brought to J-Craft for installation of the truck box. There have been problems with the International plow truck. The repairs needed will cost approximately $3,000. Maintenance employees would like to keep the truck for back up use. Discussion regarding the purchase of a new sander took place. The sander would cost approximately $2,500. This may be considered at a future meeting. Rassat is waiting for additional information and pricing regarding the water meter upgrade. There will be a $160 cost per residence for the upgraded meter system. Rassat was informed that other cities including St. Cloud charge a meter fee on building permits for new home construction. The council discussed the expenditure from the water enterprise fund for existing residences to upgrade the meters. This cost would be borne by the city and not charged to the residents. The new meter system could be phased in over time. Rassat suggested that 50 meters be purchased for new homes. A higher fee will need to be established to pay for the installation and add on to utility billing software. $12,000 would be needed to commence with the meter upgrade. This item will be held over until the March council meeting. Costs need to be specified so that a fee can be established. Jim Woitalla presented the 2003 Maintenance Agreement with Wright County for Snow Removal. The reimbursement is based upon a 3 year snow season average. Woitalla recommended approval of the agreement. Motion by Olson, seconded by Antil to accept the 2003 Maintenance Agreement with Wright County for Snow Removal as presented. Carried 5-0. Woitalla reported that the Minnesota Department of Transportation will discontinue reimbursement for snow clearance for the sidewalk along highway 12. The council is interested in continuing to remove the snow from the sidewalk along highway 12 even without a reimbursement from the State of Minnesota. Woitalla reported that the City of Montrose is putting together a parks and trails plan and will hold a public hearing on February 19. A council representative should attend the meeting to comment on the plan. Preliminary plans include a trail to Waverly Lake along County Road 107. Jim Woitalla and Pam Henry-Neaton will attend the meeting. Jim Woitalla met with a representative from Louchs, Inc., engineering firm representing Dennis Backes regarding park land in the Summerfields addition. Woitalla and City Engineer representatives presented a proposal for additional park land within the development. The proposal will be brought back to Dennis Backes for consideration. Backes will contact Brad DeWolf, Bolton & Menk regarding this issue. The additional park land request was brought up because of the inadequate area proposed for park area because of the pond location and drainage ditch. The city did not receive the acreage for park land that was stated in the development agreement for phase one. Dick Borrell State Representative Dick Borrell was present at the meeting. Borrell brought greetings from Governor Pawlenty. He explained that the House and Senate failed to reach a budget agreement. The proposed cuts in local government aid may leave cities under 2,500 population protected. There is a new formula proposed for larger cities. Borrell informed the council and staff that he may be telephoned with any questions that come up. He explained that revenue has come down from higher levels during the last few years. There is a spending crisis as spending has increased by 14%. State Representatives are attempting to bring spending levels down to a 5% increase. Dick Borrell will be a resource for the City of Waverly. The City Council expressed concern to Borrell regarding proposed cuts in state aids that would cause property tax increases to citizens because the State government does not want to increase income taxes. Wright County Sheriffs Department There are no problems to report at this time. Planning and Zoning The Planning and Zoning Report was distributed to the council with their council packets. The Planning Commission will hold a public hearing on March 6 to consider adoption of a floodplain ordinance. This is needed as a requirement for application to the National Flood Insurance Program. EDA Report The Economic Development Authority is currently looking at available properties for development. John Konrath is working on sending out letters of inquiry. The Presbyterian Church has been listed for sale with a sale price of $150,000 for a 100x125 lot size, 1,547 square foot building. The building was constructed in 1895. Park Commission The Park Commissioners are interested in pursuing a $1,200 cash payment from developers for funding of parks. The developers could be charged the applicable fee based on the number of lots within the development. The funds would stay within each specific development. The park dedication fee could be included with the development agreement and would become due upon the date that the agreement is signed. Motion by Antil, seconded by Hausladen that the city charge a $1,200 fee per lot for park development funding and the funds would be kept in the specific development and the requirement will be included with each development agreement from hence forward. Carried 5-0. MCFOA-3/18-3/21 Clerk Ryks asked for council authorization to attend the Minnesota Clerks and Finance Officers Association annual conference March 18-21 in Alexandria. The registration fee is $200 with two nights of accomdations for $168.21. Motion by Antil, seconded by Hausladen that Clerk Ryks attend the conference Carried 5-0. Vacation Request Clerk Ryks requested to take vacation on February 21-28. The council approved the request and authorized Mary Johnson to work her regularly scheduled week of three days. Board of Review The Board of Review meeting was scheduled for April 14, 2003 at 6:30 pm. Land Purchase-North of MLS A purchase agreement was received from Staubach regarding the purchase of the property north of the Municipal Liquor Store. This is a 400 foot wide, 15 feet deep parcel. The purchase price is $20,000. Motion by Bush, seconded by Hausladen to move ahead with the purchase of railroad land north of the Municipal Liquor Store. Carried 5-0. LMC-Resolution Clerk Ryks presented a resolution form received from the League of MN Cities supporting legislation to provide funding options for city street improvements. Motion by Olson, seconded by Henry-Neaton to adopt the resolution. Carried 5-0. MLS Report Motion by Henry-Neaton, seconded by Olson to adopt the January MLS Report. Carried 5-0. There is $15,000 available for transfer to the citys general checking account. The council discussed the liquor store retaining the funds to use for stocking an improved variety of liquor brands and volume for the off sale. The council discussed moving out the pool table since it does not generate much revenue. Motion by Olson, seconded by Antil that the liquor store staff retain the $15,000 in the Municipal Liquor Store checking account to be used for the off sale for product stock, and to keep as cash reserve. Carried 5-0. The funds can be used for stocking, upkeep, and promotions. Liquor Store Remodel The council discussed their concern regarding moving ahead with the remodeling project. This is due to the uncertainty of city finances due to proposed aid cuts. Additional information is needed regarding the revenue bond structure. The council would like to discuss this matter with the EDA as the financing would be through a lease purchase. The council is also interested in meeting with a representative from Ehlers & Associates to determine the bond costs. This item of discussion will be placed on the EDA agenda at 6:00 p.m. on February 25, 2003. Clerk Ryks will contact Shelly Eldridge, Ehlers & Associates to invite her to the meeting. Ryks will contact council members by telephone if Shelly Eldridge is unable to attend the meeting. Montrose-Waverly Chamber of Commerce Expo- The City will participate in the community expo with council members all serving a one half hour shift. The expo will be held on Saturday, March 1 during the hours of 9am-1pm. Acknowledgements Council Member Henry-Neaton thanked all of the people that served on the flood relief committee. Wright County Community Action was thanked for providing administration services. There was a total of 52 applications received and processed. Waverly Daze Meeting The Waverly Lions will hold a meeting to discuss Waverly Daze on March 24 at 7pm at the KC Hall. Council Members are invited to attend the meeting. Spring Clean up Day A date will need to be scheduled for the annual spring clean up day for the City of Waverly and Marysville Township. The activity should be scheduled during the last weekend in April since there are conflicts during the month of May. Motion by Hausladen, seconded by Henry-Neaton to schedule Waverly/Marysville Spring Clean up Day on April 26 during the hours of 7am-Noon. Carried 5-0. Marysville Township will be notified of the date set. Waverly Photo Contest Council Member Hausladen suggested that a photo contest be sponsored by the city. This was done two years ago and was met with a great deal of interest. The photos were displayed at the community expo. Photos are to be of scenes in Waverly. Photos of the snow scenery are desired. 1st Prize is $100, 2nd Prize is $50, 3rd Prize is $25. Motion by Hausladen, seconded by Antil to sponsor a photo contest, run a ad in the Howard Lake Waverly Montrose Herald with the same qualifications and prize money as the previous contest with the request for photos with winter scenes. Carried 5-0. Adjournment Motion by Bush, seconded by Antil to adjourn the meeting at 8:45 p.m. Carried 5-0. Deborah Ryks, Clerk Charles Bush, Mayor

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