City of Waverly Minutes

February 8, 2005 Regular Session Pursuant to notice and call the Waverly City Council met in regular session at 7:00 p.m. on Tuesday, February 8, 2005 in the council chambers of Waverly City Hall. Those in attendance were Mayor Bush, Clerk Ryks, and Council Members Antil, Henry-Neaton, Hausladen, and Olson. Agenda The agenda was approved by consensus of the council with the addition of item a. Neighborhood Watch under Old Business. Orderly Annexation Resolutions Resolution 05-02 regarding the Lachermeier annexation, and Resolution 05-02-1 regarding the Creative Development property (Alan Raitor Property) were presented in draft format. A recommendation was made for the council to approve the resolutions in draft form with the contingency that the resolutions would be subject to revisions following a joint meeting with Woodland Township. The council discussed scheduling a meeting with Woodland Township to discuss the proposed annexations. Two meeting dates were suggested. In the past, Saturdays have worked well for the township board members. Two possible dates were suggested. February 12 or February 19 at 9:00 am were suggested for possible meeting times. Clerk Ryks will verify a meeting date with the Woodland Township Clerk. Motion by Antil, seconded by Henry-Neaton to adopt the resolutions subject to revisions by the township at a future meeting and schedule a joint meeting with Woodland Township as discussed. Carried 5-0. Lot Split Proposal Backes Companies submitted a lot split proposal to correct property dimensions in phase one of Summerfields. City Engineer Glienke will review the proposed survey. Motion by Olson, seconded by Antil to approve the lot split as proposed contingent upon the city engineer‚s approval. Carried 5-0. Charles Brown-202 Douglas Drive Charles Brown, 202 Douglas Drive was present at the meeting to request that a speed limit sign be erected on Douglas Drive coming from the direction of CSAH 8. A children at play sign and stop sign were also requested to be placed at the intersection of Douglas Drive/Summerfield Drive. Signs are already posted in phase one of Summerfields but there are not any signs posted on Douglas Drive. This has been a safety concern of residents in Summerfields 2nd Addition. Maintenance Supervisor John Rassat and City Engineer Barry Glienke agreed to erect the signs as requested to be consistent with the signage in Summerfields 1st Addition. Motion by Olson, seconded by Hausladen to erect a stop sign at the intersection of Douglas Drive/Summerfield Drive and a children at play sign and a speed limit sign on Douglas Drive to be consistent with signage on Summerfield Drive. Carried 5-0. The council asked Maintenance Supervisor Rassat to make recommendations for signage placement in other developments. Gary Rudy, Creative Development stated that developers should erect signage on streets at their cost. A street signage plan should be included with preliminary plat approval. The council informed Rudy that more recent developments have included signage costs in the development agreement. Waverly Fire Department, Inc. The council fire committee met last night and will meet on a monthly basis. The committee wants to plan for the future of the fire department and the city and wants to discuss facility needs and possible changes. The committee will be meeting on the fourth Monday of the month in the council chambers. City Engineer‚s Report Engineer Glienke presented payment request #4 for Kramer Excavating for the CSAH 9 construction project in the amount of $172,828.81. Motion by Antil, seconded by Hausladen to pay Kramer Excavating in the amount of $172,828.81. Carried 5-0. Engineer Glienke conducted a meeting with residents regarding the proposed improvements on 5th and 7th Streets on February 7. Storm Drain Policy Discussion was held regarding a storm drain policy for floor drain installation in residential garages. Maintenance Supervisor John Rassat spoke on this issue. He asked that the council consider requiring traps to be installed in the storm drains to pick up sand and debris before it reaches the sanitary sewer system. A 50 gallon drum could be used in the garage floor as a removable trap. Rob Beckfeld, Metro West Inspection Services was present at the meeting to discuss this issue. Beckfeld stated that there are not specific plumbing codes to address storm drains. If the drains are allowed in residential garages, they will be inspected as part of the building inspection procedure in new homes. An ordinance would need to be passed with specifications for floor drains. Rob Beckfeld will obtain language from ordinances in other communities. The council discussed that the homeowner would be responsible for the maintenance and cleaning of the drain traps. This cannot be regulated but it would be at the homeowner‚s expense if it plugs up and would be in the homeowner‚s best interest to maintain. If the drains are not allowed, they may be illegally installed and this would affect the storm sewer system and drainage to the lake. Beckfeld recommended a regulation for 3‰ traps. Rassat would like baskets to be required to avoid sewer problems. Beckfeld will enact the policy in the interim prior to the passage of city ordinance on any new drains. Rassat will draw a design plan for Beckfeld to show to contractors requesting floor drains. Motion by Bush, seconded by Olson to follow Rassat and Beckfeld‚s recommendation for the installation of storm drains and the specifications as outlined in the interim until such time as an ordinance is passed. There is one drain already installed and the concrete floor is poured. Rob Beckfeld will require that they add an access to the trap in this case. Another existing drain can be changed in the plans as it is not yet completed. Beckfeld also reported that he will enforce the requirement for sump pumps in new residences. An ordinance is not necessary as the building code addresses the installation of sump pumps. They are daylighted to the storm sewer. Rassat reported that sump pumps can drain into the storm drain inside the curb so water does not freeze or run into the street from the sump pump hose. Minutes The minutes of the January 7, 2005 Work Session were presented for approval. Motion by Olson, seconded by Hausladen to approve the minutes of the January 7, 2005 Work Session as presented. Carried 5-0. The minutes of the January 11, 2005 Regular Session were presented for approval. A revision was made to the Maintenance Department Report to change the proposed maintenance facility total building size to 7,920 square feet. Motion by Antil, seconded by Hausladen to approve the January 11, 2005 Regular Session minutes as amended. Carried 5-0. Accounts Payable Motion by Olson, seconded by Henry-Neaton to approve the accounts payable in the amount of $119,731.51. Carried 5-0. Maintenance Report Maintenance Supervisor Rassat asked the council for authorization to purchase 5 E-1 pumps at the cost of $1,500 each. This amount is included in the 2005 budget for the sewer fund. Motion by Hausladen, seconded by Olson to authorize the purchase of 5 E-1 pumps as requested. Carried 5-0. Rassat requested authorization to purchase a tandem axle trailer and lawn mower. The trailer is needed to transport the lawn mowing equipment to the new park areas. The John Deere mower will be traded in. The estimated cost of the equipment and trailer purchase is $20,000. Rassat informed the council that the city need s to replace equipment so that repairs are not significant to maintenance equipment. Regular upgrades are necessary for efficient operations. There are funds available in the major equipment budget for the purchase. Motion by Antil, seconded by Hausladen to obtain price quotations and purchase lawn mowing equipment and trailer for a cost that is within the equipment budget. Carried 5-0. Rassat informed the council that there is additional mowing needed in new development park areas. Rassat reported that Wright County Commissioner Mattson stopped in to discuss the CSAH 9 project. Rassat asked about the elimination of the stop sign at 2nd Street N./CSAH 9. Mattson suggested that a letter be sent to Wright county requesting permission to eliminate the stop sign and replace it with a curve sign and 15 mph speed limit sign. Engineer Glienke informed the council that the cooperative agreement required a 3 way stop at this particular intersection. This was a requirement of the State of Minnesota. The road is a county state aid highway and state funding was based upon the 3 way stop rather than purchasing property to eliminate the curve. Adrian Duske asked that the council consider leaving the stop sign at this intersection as there are many vehicles that travel at high speeds in this area and the stop sign slows traffic down. The council discussed sending a letter to the Wright County Board requesting to eliminate the stop sign and if it becomes a problem with speeding vehicles, the stop sign would be replaced. Additional discussion was held regarding state aid funding. It was decided to abandon the request for the elimination of the stop sign so that the loss of state aid funding would not take place. Council Member Henry-Neaton mentioned that a curve sign should be erected at the intersection of 3rd Street/CSAH 9 so that vehicles realize the road has changed. She also reported that there is a street light out at 302 Elm Avenue. Clerk Ryks will notify Xcel Energy of light outage. There was no activity in the Parks Department this month due to the winter season. Planning Commission Report Planning and Zoning Liaison Duske was present at the meeting to give the Planning and Zoning Report. Duske reported that Brad Paumen attended the February 3, 2005 Planning Commission meeting to propose a change in zoning for a portion of his property along Emerson Avenue from industrial to residential. Paumen stated that this is a hardship for him as far as finding interested buyers for the acreage. The Planning Commission voted unaminously to keep the land zoned industrial. This is due to limited industrial acreage within the city. Paumen indicated that he would return to the Planning Commission with another proposal. Duske reported that a discussion was held regarding street names in developments. The use of veterans names for new streets was discussed. It was decided that a recommendation would be made to have the developer name the streets as the use of veterans names would be a complex procedure and the concern is that some names would be unintentionally passed over. A grid system was discussed but this system works for continuous streets and since many new development areas include circles, cul de ˆsacs and curved streets, this type of system does not work. Clerk Ryks uses numbering that differentiates each street and odd and even numbers on opposite sides of the streets. The 1999 Land Use Plan is being reviewed by the Planning Commissioners for updates. Economic Development Authority Bob Winters was present at the meeting to give the Economic Development Authority Report. Winters reported that a special meeting was held regarding the proposed purchase of 2.7 acres of industrial land. A $25,000 escrow agreement was prepared by the City Attorney to ensure that the infrastructure improvements would be completed in 2005. A purchase agreement was received by the City Clerk. The tentative closing date is May 5, 2005. Clerk Ryks asked which entity was to enter into the agreement, the Economic Development Authority or the City. The council stated that the Economic Development Authority is the entity purchasing the property and will enter into the agreement with Stevens Drilling and Environmental. Park Commission The Park Commission is still working on Carrigan Estates park planning. There is an opening for the Secretary position. Interested parties will be invited to the February Park Commission meeting. Ordinance 05-01 Ordinance 05-01 was presented for the council‚s review. The ordinance amendment includes previous action by the council to create the position of Secretary/Alternate Member on the Waverly Park Commission. Motion by Olson, seconded by Hausladen to adopt Ordinance 05-01 as presented. Carried 5-0. Community Liaison Community Liaison Pam Henry-Neaton reported that 55 welcome visits were conducted in 2004. 15 visits have been conducted in 2005. Henry-Neaton reported that new residents are happy with the Waverly community. Wright County Aerial Photo Program The cost for each community to participate in the Wright County Aerial Photo Program was received from the Wright County Surveyor. The council previously decided not to participate but Clerk Ryks asked that they review the cost to Waverly as they may want to reconsider. Waverly‚s cost to participate would be $657.89. The council opted not to participate in the program since the city has started its own aerial photography program in cooperation with Bolton & Menk. Resolution 05-02-2 Resolution 05-02-2 was presented recognizing the 150th anniversary of Wright County. A sample resolution was received from the Cokato Museum. Motion by Henry-Neaton, seconded by Antil to adopt Resolution 05-02-2. Carried 5-0. MCFOA Clerk‚s Conference The annual Municipal Clerk‚s Conference is scheduled for March 16-18. Motion by Antil, seconded by Bush to send Clerk Ryks to the the Clerk‚s Conference. Carried 5-0. Board of Review The annual Board of Review Assessment Hearing is scheduled for April 18, 2005 at 6:30 p.m. This hearing is conducted by the Wright County Assessor and involves property valuations. MLS Report Motion by Henry-Neaton, seconded by Antil to adopt the January 2005 Municipal Liquor Store Report. Carried 5-0. The council would like Mary Klingelhoets to attend the March 4, 2005 Work Session regarding the format of the monthly report. The council would like to see the net profit for both the on and off sale listed on the report. Clerk Ryks and Council Member Henry-Neaton will advise Klingelhoets of the meeting. Neighborhood Watch Program The Planning Committee to establish a neighborhood watch program will meet in March. The committee members are Adrian Duske and Pam Henry-Neaton. Acknowledgements/Recognition/Announcements Council Member Henry-Neaton acknowledged the volunteers that assisted Pete‚s Grocery with the new floor installation. She also thanked Barry Glienke for meeting with residents regarding the 2005 construction project on 5th/7th Streets. School Operating Levy Motion by Antil, seconded by Hausladen that the City Council write a letter supporting the HLWW operating levy because of community viability and the need for a strong school system, and encouraging community support. Carried 5-0. The Clerk will formulate a letter to the editor and include the Planning Commissioners as well as Council Member‚s signatures. Adjournment Motion by Antil, seconded by Henry-Neaton to adjourn the meeting at 8:05 p.m. Carried 5-0. Deborah Ryks, Clerk Charles Bush, Mayor

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