January 14, 2003
Regular Session
Pursuant to notice and call the Waverly City Council met in regular session at 7:30 p.m. on Tuesday, January 14, 2003 in the council chambers of Waverly City Hall. Those in attendance were Mayor Bush, Clerk Ryks and Council Members Hausladen, Antil, and Olson. Council Member Henry-Neaton was absent.
Agenda
The agenda was approved by consensus of the council.
Wine-3.2 Beer License Application-Scottys
Family Restaurant
The applications submitted for a 3.2 beer license
and wine license for Scottys Family Restaurant were reviewed
by the council.
Motion by Hausladen, seconded by Antil to approve the 3.2 Beer and Wine License for Scottys Family Restaurant. Carried 4-0.
City Engineers Report
The capital improvement plan for the City of Waverly is currently
being formulated and will be ready for presentation to the council
in the near future.
Mayor Bush reported that the demographic study is completed for School District 2687. Bush will share the results of the study with the city engineering firm.
Minutes
The December 6, 2002 Work Session minutes were presented for
approval.
Motion by Olson, seconded by Hausladen to approve the minutes as presented. Carried 4-0.
The December 10, 2002 Regular Session minutes were presented for approval.
Motion by Hausladen, seconded by Olson to approve the minutes as presented. Carried 4-0.
The December 16, 2002 Special Session minutes were presented for approval.
Motion by Hausladen, seconded by Olson to approve the minutes as presented. Carried 4-0.
The December 19, 2002 Special Session minutes were presented for approval.
Motion by Hausladen, seconded by Antil to approve the minutes as presented. Carried 4-0.
The December 20, 2002 Truth in Taxation Hearing/Special Session were presented for approval.
Motion by Olson, seconded by Hausladen to approve the minutes as presented. Carried 4-0.
The December 30, 2002 Special Session minutes were presented for approval.
Motion by Bush, seconded by Hausladen to approve the minutes as presented. Carried 4-0.
Accounts Payable
Motion by Hausladen, seconded by Olson to approve the accounts
payable in the amount of $76,545.80. Carried 4-0.
Maintenance Report
Maintenance Supervisor Rassat presented a plan and cost estimate
to remodel the council chambers. The remodeling plan includes
replacement of the carpet, installation of new lighting, wall
removal, painting, installation of new doors on the kitchen and
bathrooms, door trim replacement, installation of new heat vents,
installation of a new countertop in the kitchen, base trim replacement,
and the purchase of new council table chairs and 30 stackable
conference room chairs. The expanded room area will make the
room 19x 33 feet in size. A speaker system is not included due
to high cost estimates. An electrician will need to do the wiring
work because the building is considered commercial. The cost
estimate for remodeling is $6,500. The cost estimate for a speaker
system is $4,500-$6,500 and is not proposed at this time. The
Maintenance Department will perform the remodeling work based
upon meeting room use. The project will take approximately 2
weeks to complete. 6 outlets and a quad outlet for the lap top
behind the council table will be installed. The room will be
expanded to the Fire Department office. The office will remain
in place. It was suggested that the council consider looking
at a portable audio system that could be used at multiple locations
such as the Village Hall and Council Chambers.
Clerk Ryks was excused from the meeting to review the 2003 general maintenance budget. Ryks returned with a report that there is currently $4,000 allocated to the general maintenance area for 2003. Joe Hausladen will contact Rassat about audio system needs. He could get information for the city but cannot provide or install a system.
Motion by Olson, seconded by Bush to approve the expenditure of an amount up to $6,500 for remodeling and upgrading the council chambers. Carried 4-0.
A section divider could be purchased to accommodate two or more meetings in the council room but would be at an additional cost.
Rassat reported that the roofing work is completed at the Village Hall and the heating in the building is improved with more efficient use of the furnaces.
Rassat presented information to the council regarding the upgrading of water meters. The city is currently using an older meter system that has been discontinued. There are 36 meters remaining. The current system needs to be updated with additional residential developments and commercial developments pending within the city. Rassat is proposing a radio read meter system. The meters will cost approximately $180 per house. The new system would allow the Maintenance employees to use a meter reading device. The readings would be downloaded to a software program for utility billing. An add on to the utility billing software would cost approximately $900. The total system cost would be approximately $4,260
The council discussed adding the cost for each home for the meter upgrade to each customers utility bill. A flat surcharge was discussed that could be collected with utility bill payments over a 2 year time frame or increasing the water access fee, or paying for the system from the water fund were discussed as possibilities to pay for the system changeover.
This matter will be discussed again before the April Council Meeting.
Rassat reported that landscaping around the welcome sign was included in the highway 12 improvement project. The landscaping work will need to be done and then the invoices submitted to the Minnesota Department of Transportation for reimbursement.
Motion by Bush, seconded by Hausladen to go ahead with landscaping work around the welcome sign. Carried 4-0.
Rassat gave an update regarding the power outage and electrical problems in the city. Rassat met with Casey Lee, Xcel Energy. They are working on expanding power to draw from Montrose and around the lake to take pressure off of the existing substation. Rassat informed Lee of the many problems and expenses that were due to the consistent power outages and brown outs experienced within the last two years. Transformers have to be upgraded before the substation is replaced. Xcel plans to break out part of the town to draw power from another station to lower the voltage. They will have to plan for a complete rebuild. The current system is undersized and outdated.
The council previously discussed sending a letter to Xcel Energy to advise them of problems experienced in the city. Due to the fact that Rassat has communicated with Xcel Energy staff, the council will not send the letter. It appears that Xcel Energy is taking steps to resolve the electrical problems.
Parks/Streets Superintendent Woitalla reported that the Elm Avenue street lights are out due to an influx of power to the power box. Xcel Energy will need to address the problem but it may not be resolved in a short time frame due to voltage limitations.
Woitalla received information from Xcel Energy regarding a maintenance agreement for the highway 12 street lights. Xcel has quoted a price of $3,000 up front costs to provide a maintenance agreement for bulbs and interior parts. Woitalla has contacted other companies regarding an agreement for the lights and will provide the information to the council when it is received.
Woitalla also reported that Bolton & Menk is currently scheduling a meeting with Backes Companies regarding the concerns in the Summerfields 2nd Addition.
Planning and Zoning
Planning Commissioners Duske, Halvorson, and Wendels
terms of office have expired and will need to be reappointed.
The Planning Commission has recommended renewal of the terms
of office which will expire on 12-31-05.
Motion by Bush, seconded by Olson to appoint Chris Halvorson, Adrian Duske, and Barb Wendel to the Planning Commission for 3 year term that will expire on 12-31-05. Carried 4-0.
2003 Appointments
The council reviewed 2003 appointments. The following changes
were made to the 2002 appointments.
Acting Mayor-Gary Olson
Alternate Acting Mayor-Ken Hausladen
Alternate Planning Commissioners -Ken Hausladen and Charles Bush
EDA Members-Ken Hausladen, Ken Antil
Lakes/Weed Control-Gary Olson
Motion by Hausladen, seconded by Antil to adopt the 2003 appointments. Carried 4-0.
2003 Fee Schedule
The fee for water meter replacement was changed from $50 to time and material cost, not a figure.
Rekeying fees when the keys are lost for the park building and Village Hall were discussed. It was decided that the city will bill the cost for rekeying to the renter who lost the key. This clause will be added to the rental contracts.
Motion by Hausladen, , seconded by Olson to approve the 2003 fee schedule as amended. Carried 4-0.
Certificate of Deposit Renewal-7033
An interest rate of 2% was quoted by Citizens State Bank of Waverly.
Motion by Bush, seconded by Olson to renew the certificate of deposit with Citizens State Bank of Waverly. Carried 4-0.
Review Draft Code of Ordinances-Mtg w/ Duke Addickes
A meeting was scheduled for February 25, 2003 at
7:30 p.m. with Duke Addickes, League of MN Cities. He will review
and explain the changes and updates made to the code of ordinances
at this meeting.
MLS Report
Motion by Olson, seconded by Hausladen to adopt the December
2002 Municipal Liquor Store Report. Carried 4-0.
Delinquent Utility Accounts
Several utility accounts remain delinquent. Consideration
for disconnection of services will be held over until spring
but will be addressed.
HCP-Village Hall Uses
The HCP team met with organization representatives
to formulate the most popular facility use ideas. The consensus
of the group and representatives is to design a community center
facility with a large community room that can be subdivided into
smaller meeting rooms.
Clerk Ryks reported that she has not scheduled a meeting with the architect yet but will contact the council with a meeting date and time once a meeting is set up with Wold Architects.
Adjournment
Motion by Bush, seconded by Hausladen to adjourn the meeting
at 9:00 p.m. Carried 4-0.
________________________ _______________________
Deborah Ryks, Clerk Charles Bush, Mayor
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