Pursuant to notice and call the Waverly City Council met in regular session at 7:00 p.m. on Tuesday, January 12, 2010 in the council chambers of Waverly City Hall.  Those in attendance were Mayor Ken Antil, Clerk Deb Ryks, and Council Members:  Connie Holmes, John Konrath, Gary Olson, and Keith Harris.  Maintenance Supervisor John Rassat, Senior Maintenance Worker Jim Woitalla, Nathan and Kristin Solely, Dan Birkholz, and John and Lillian Sarkinen were also present at the meeting.

Agenda

            Council Member Connie Holmes offered an item under New Business-Board membership.

             Motion by Harris, seconded by Holmes to adopt the agenda with the addition as proposed.  Carried 5-0.

Web Site Presentations

            Nate and Kristin Solely-Paradigm Solutions were present at the meeting to give an overview of their business and quotation for web site design for an upgrade of the City of Waverly web page.  Solely has 8 years experience in web site development.  Gage Marketing, Plymouth is the company’s largest customer.  The company has worked with the Church of St. Mary and other local businesses.  They have conducted work for government agencies but not local governments.  The estimated cost of web design is $2715-$4715 depending on the items desired for inclusion on the web site.   Hosting of the web site would be $30/month.  Training support for web site management by office staff would be offered.   The fee of $100/month would include maintenance support.  The company could layout some ideas for the web site but the city would need to define the web site criteria.  There are city web site models that could be used.  Online payment options could be incorporated into the web site. 

            Council Member John Konrath stated that the goal for selection of a web designer is March 2010.  The Solelys also offered the idea for phasing the web project with the budget to upgrade the web site in phases. 

            Dan Birkholz, Herald-Journal was also present at the meeting to discuss the upgrade of the existing web site.  He informed the council that the Herald Journal has hosted and registered the domain for the current web site.  The Herald Journal is interested in redeveloping the web site.  Training sessions would be involved to teach city staff to update web site.  Currently, city staff cannot update the site but emails minutes, etc. to be updated on the web site.  Since the Herald Journal is the local newspaper, they can use photos from their archives to incorporate into the Waverly web site.  The City of Cokato web site is being currently developed by the Herald Journal.   A mock site can be established for the city to view and incorporate ideas.  The Waverly guidebook could be transferred to web format.  A google calendar can be included to remind board members of meeting dates.  The estimated cost is $2,800 for full web site development.

2010 Appointments

            The council reviewed the 2009 appointments and made some minor changes for 2010.  Council Member Holmes asked that Clerk Ryks look into obtaining itemized billings from the accounting office of Bolton & Menk.

            Motion by Olson, seconded by Konrath to adopt the 2010 appointments.  Carried 5-0.

2010 Fee Schedule

            The council reviewed the proposed 2010 fee schedule.  The only changes proposed were for the water meter charge and mileage reimbursement rate.  The changes in utility rates will be done at a later date and revised on the fee schedule.

            Motion by Olson, seconded by Holmes to adopt the 2010 fee schedule.  Carried 5-0.

Building Inspection Report

            Clerk Ryks reported that the month of December was slow with two permits being issued.  There were no new construction permits in 2009.

Municipal Liquor Store Financial Report

            Manager Wanda Tussing reported that the item listed on the December financial report for beer case deposits is actually gift certificates that were redeemed. 

            The net profit for the month of December was $9221.46. 

            The net profit for the year was listed as $3,400.  Tussing explained that the transfer in from savings for the $14,000 dram shop insurance payment is not reflected in the report and would result in a $17,000 profit for the year. 

            Motion by Harris, seconded by Olson to adopt the December Financial Report.  Carried 5-0.

Planning and Zoning

            The December 17, 2009 Minutes were reviewed by the council.

             Motion by Holmes, seconded by Harris to accept the minutes.

            Planning Commissioners Mary Johnson and Roger Kloss agreed to renew their terms of office.

            Motion by Holmes, seconded by Konrath to reappoint Mary Johnson and Roger Kloss to a new term expiring on December 31, 2012.  Carried 5-0.

            Holmes informed the council that the School District and Wright County Department of Highways have signed off on the comprehensive plan draft. 

            Clerk Ryks advised the council that Northwest Associated Consultants received a request from a Waverly resident relating to the purchase of the final comprehensive plan document.  The council will determine a purchase price when the final plan document is available.

EDA

            The December 28, 2009 minutes were reviewed.  The Business/Community Directory was finished and distributed.  The Herald Journal will correct errors in the next printing.

            The Board discussed offering Incentives to businesses for expansion, the enticement of new business issues.  The Board will be inviting presenters to the February meeting.

            Sarah Bartosch has agreed to reappointment of her membership term.  The new term will expire on December 31, 2015.

             Motion by Holmes, seconded by Harris to renew the term of Sarah Bartosch as stated.  Carried 5-0.

Maintenance Report

            Maintenance Supervisor John Rassat reported that the application deadline has passed for the Maintenance Worker position.  170 applications were handed out with 130 applications being returned.  15 were selected to be interviewed by Maintenance staff.  10 were selected by staff following the interviews. 

            The Council will review the applications at a special meeting and select five candidates to interview.  The meeting was scheduled for January 20, 2010 at 4:30 p.m.  The council will also discuss the refuse/recycling contract at the meeting.  City staff will attend the meeting to give an overview of the candidates to the council members.

            Following the council meeting, the meeting date was rescheduled for January 26, 2010 at 4:30 p.m. 

City Engineer-Barry Glienke

            City Engineer Barry Glienke informed the council that he has begun work on the utility rate analysis for 2010.  The results of the 2009 fund activity show that the water fund made $40,000.  The sewer fund lost $150,000.              Glienke asked the council if they would be willing to consider transferring of funds from the Water/Sewer Projects fund to the enterprise funds.  The development trunk area charges were allocated in this fund.  It is possible a slight reduction could be made in the water rates but the sewer fund would need a transfer since it experienced a deficit in 2009.   The council informed Glienke that they would like to see a slight decrease in the water rate and would be willing to keep the sewer rates the same with a transfer from another fund.  The rate analysis will be completed and presented at the February council meeting.

            The renewal of electric and natural gas franchise agreements with the Xcel Energy should be reviewed for a section regarding payment for line relocation.  City Attorney Pagel is reviewing the proposed agreements and will have an opinion for the February Council meeting.           

Minutes

            The minutes of the December 8, 2009 Regular Session were presented for approval.

            Motion by Harris, seconded by Holmes to adopt the December 8, 2009 minutes as presented.   Carried 5-0.

            The minutes of the December 22, 2009 Special Session were presented for approval.

            Motion by Konrath, seconded by Holmes to adopt the December 22, 2009 Special Session minutes as presented.  Carried 5-0.

Accounts Payable-December Year End

            The accounts payable for the 2009 Year End was presented in the amount of $93,750.63.  This listing includes all invoices received by December 31, 2009 and December bills received after January 1, 2010.

             Motion by Holmes, seconded by Olson to approve the accounts payable in the amount of $93,750.63.  Carried 5-0.

Accounts Payable-January 2010

            The accounts payable for January 2010 was presented in the amount of $319,515.41.  This amount includes several bond payments.

            Motion by Harris, seconded by Holmes to approve the accounts payable in the amount of $319,515.41.  Carried 5-0. 

            Waverly resident John Sarkinen questioned why the Waverly Fire Department was being paid pension contributions by the city as they are incorporated.  Clerk Ryks explained that the payment to Waverly Fire is for fire assessments paid with the tax settlement received by the city.  The description is different in the computer for the account code.  He also asked about the copy machine lease payment and whether it was more cost efficient to purchase a machine.  Clerk Ryks explained that the lease payment was reduced with a new lease agreement approximately six months ago.  The maintenance agreement includes black and color toner at no cost.  A new multi-function machine would cost more than the annual lease payments. 

Welcome Packet Report

            There are ten welcome packets in the process of assembly for delivery next month.

Administration

            A letter was received by Wright County informing the city that the county is working on a dangerous dog ordinance.  The city can opt out but if the city is included, it would cover dangerous dog situations only.  The impounds and ordinance violations would still apply at the city level. 

            There is an Emergency Management training session available for the council.  It will be held May 13-15, 2010 and has no fee for the session.

Animal Control Contract

             The animal control contract with the Humane Society of Wright County was renewed with the stipulation that feral cats are no longer accepted at the facility. 

            Maintenance Supervisor John Rassat will check into the possibility of impounding at Crossroads Animal Shelter for feral cats not accepted by the Animal Humane Society of Wright County.

Rate Committee-MWWTP

            An annual rate committee meeting is scheduled for February 11, 2010 at 5:30 p.m. at Montrose City Hall.  Waverly representatives will be Council Member Connie Holmes, Clerk Deb Ryks, Senior Maintenance Worker Jim Woitalla, City Engineer Barry Glienke, and Mayor Ken Antil.

Connie Holmes Board Appointment

            Connie Holmes informed the council that she was appointed to the Buffalo Hospital Community Foundation Board.

Acknowledgements/Recognition/Announcements

            The Council issued a big thank you to maintenance employees John Rassat, Jim Woitalla, and Greg Pawelk for snow removal during the Christmas holiday.  A round of applause was given for the employees who sacrificed their holiday celebrations to serve the city.

Adjournment

            Motion by Olson, seconded by Holmes to adjourn the meeting at 8:47 p.m.  Carried 5-0. 

Deborah Ryks, Clerk                                                           

Ken Antil, Mayor