City of Waverly Minutes

January 10, 2006 Regular Session Pursuant to notice and call the Waverly City Council met in regular session at 7:00 p.m. on Tuesday, January 10, 2006 in the council chambers of Waverly City Hall. Those in attendance were Mayor Bush, Clerk Ryks, and Council Members: Hausladen, Antil, and Olson. Council Member Henry-Neaton was absent. Agenda The agenda was amended with the following addition: 22. New Business: Schedule Board of Review Meeting, April 17, 2006 6:30 p.m. The agenda was approved as amended by consensus of the council. 2006 Appointments The proposed list of appointments for 2006 was presented with no changes from the 2005 appointment listing. Motion by Olson, seconded by Antil to adopt the 2006 list of appointments with no changes from the 2005 appointments. Carried 4-0. 2006 Fee Schedule The proposed 2006 fee schedule was presented with changes that were noted at the January 6, 2006 work session. The utility rates, WAC, SAC, Water meter fee, trunk area charges were updated to the new rates as approved by the council in December 2005. The penalty for NSF checks was increased to $30, snow removal fees and weed elimination fees by city staff were increased to $100 per hour, contractors will be paid at their hourly rate plus $50.00 for city staff time, and mileage reimbursement will be at the new 2006 federal rate when it is established. Motion by Antil, seconded by Hausladen to adopt the 2006 fee schedule with the changes as noted. Carried 4-0. A letter was received from Young, Brown & Pagel requested appointment as city attorneys in 2006 at their new rate of $145 per hour. The 2005 rate was $140 per hour. Legal Assistant rates will increase from $55 per hour to $60 per hour. Motion by Antil, seconded by Olson to accept Young, Brown & Pagel as the city attorneys for 2006 with the new fee as proposed. Carried 4-0. City Engineer’s Report City Engineer Glienke presented the proposed Dempsey Avenue utility extension cost. This project is for a pending annexation for water and sewer services. An additional $2,200 will apply to future ghost platted lots connecting to the system. The annexing property owner is willing to pay the $27,100 cost for connection to utility services if the city is willing to assess the cost on his property taxes. He is proposing a 5 year assessment term. The next steps in the procedure are to have the City Attorney prepare an assessment agreement and present the annexation proposal to township officials. Motion by Olson, seconded by Antil to move ahead with an assessment agreement and waiver for an assessment hearing to be prepared by City Attorney Pagel. Carried 4-0. A request for a reduction in the letter of credit for the Windgate at Carrigan Lake development in the amount of $365,229.73 was presented by Engineer Glienke. Motion by Antil, seconded by Hausladen to approve the letter of credit reduction in the amount of $365,229.73 as requested for the Windgate at Carrigan Lake development. Carried 4-0. Final Payment Request #1/Change Order was submitted by Design Electric for the pedestrian flasher project on highway 12. An additional cost of $3,837.75 was realized in order to meet MN Dot requirements for sidewalk work. Motion by Hausladen, seconded by Antil to authorize final payment to Design Electric for the pedestrian flasher project in the amount of $3,837.75. Carried 4-0. Payment Request #5 in the amount of $4,660.11 was submitted by Randy Kramer Excavating for the 2005 Street.Utility Improvement project. Motion by Olson, seconded by Hausladen to authorize payment to Randy Kramer Excavating in the amount of $4,660.11. Carried 4-0. The council asked that Engineer Glienke request the final reimbursement from Wright County for the CSAH 9 construction project. Minutes The minutes of the December 5, 2005 Truth in Taxation Hearing were presented for approval. Motion by Antil, seconded by Hausladen to approve the minutes of the December 5, 2005 Truth in Taxation hearing as presented. Carried 4-0. The minutes of the December 8, 2005 Joint Session w/ Waverly Fire Department, Inc. were presented for approval. Motion by Hausladen, seconded by Antil to approve the December 8, 2005 Joint Session w/ Waverly Fire Department, Inc. minutes as presented. Carried 4-0. The minutes of the December 9, 2005 Work Session were presented for approval. Motion by Hausladen, seconded by Antil to approve the minutes of the December 9, 2005 Work Session as presented. Carried 4-0. The minutes of the December 13, 2005 Regular Session were presented for approval. Motion by Olson, seconded by Hausladen to approve the December 13, 2005 Regular Session minutes as presented. Carried 4-0. The minutes of the December 29, 2005 Special Session were presented for approval. Motion by Hausladen, seconded by Antil to approve the December 29, 2005 Special Session minutes as presented. Carried 4-0. Accounts Payable The accounts payable was presented in the amount of $248,247.20. Motion by Olson, seconded by Antil to approve the accounts payable in the amount of $248,247.20. Carried 4-0. Park Commission Report-Adrian Duske Adrian Duske reported that the Park Commissioners developed a policy that requires residential developers to submit plats and requests prior to a regular commission meeting to provide a 2 week review time frame. The Park Commissioners have not heard from Mike Olson, Veritas Development regarding his request to change the Spring Meadows plat. The Council does not want to change the plat as requested by the developer. Planning and Zoning Report Planning and Zoning Liaison Duske reported that the Planning Commission approved of the renewal of member terms with new terms expiring on December 31, 2008. The Planning Commission also held their annual election of officers. The following positions were approved: Bob Winters, Chairperson; Adrian Duske, Vice Chair, Mary Johnson, Secretary; Planning and Zoning Liaison, Adrian Duske; Park Commission representative; and Economic Development Authority representative, Bob Winters. The Planning Commissioners reviewed a mailing to the Clerk that included a booklet regarding the economic value of open space. Additional booklets have been ordered for all Planning Commissioners at their request. The Planning Commissioners discussed snowmobile traffic within the community. An update of trail mapping is needed as new development has occurred and new residents are not aware of the snowmobile trail system. There is more discussion needed on the trail system since the existing trail map shows trails through newly developed areas. Council Member Ken Antil is willing to meet with the Wright County Snowmobile Association to work out a viable trail system through Waverly so that the parks are not damaged. It has been suggested that the city close parks to motorized vehicles. A new trail system will need to be designated by the council. Input may be given to Adrian Duske. The Planning Commissioners will work on developing a new trail map. Jim Warzeka-5639 Dempsey Avenue submitted a variance request to construct a new home to replace the existing cabin on his property. A public hearing was conducted by the Planning Commission on December 1, 2005. The council tabled action on the request in December due to the desire to obtain more drainage information involving the property owned by Warzeka and an adjacent property owner. Drainage changes/corrections are the responsibility of the property owners. A drainage culvert is located on the neighbor’s property. The culvert may be improved since the neighbor is interested in a future variance for replacement of his cabin with a permanent home. This item could be addressed with a future variance application when submitted by the property owner. The Planning Commission has recommended approval of the variance application as submitted by James Warzeka for the property located at 5639 Dempsey Avenue. Warzeka informed the council that the neighboring property owner will be the contractor for his building project. They are interested in performing the culvert improvement concurrently with Warzeka’s building project since the neighbor will be planning to build in the future. Engineer Glienke and city employee Jim Woitalla reviewed the location of the culvert. It appears that the sewer lift station will need to be raised at the time the culvert is raised in elevation. Warzeka will need to obtain a permit from Wright County as the work is being done along the county road. Motion by Antil, seconded by Olson to approve the variance for 5639 Dempsey Avenue as submitted by James Warzeka. Carried 4-0. Economic Development Authority Economic Development Authority Representative Bob Winters reported that the board will be reviewing information on a state sponsored “Jobz” program at their next monthly meeting. Maintenance Report Maintenance Supervisor Rassat reported that the 8,000 feet of sewer lining has been completed. Rassat reported that he is in the process of meeting with architects to obtain cost estimates on a building facility. He is presenting a preliminary building layout for architects to review and submit cost estimates. Rassat will present the costs at the February council meeting. Rassat reported that snow removal operations have decreased from last winter with snow plowing being performed 8 times this year versus 14 times last year. Parks Superintendent Jim Woitalla reported that the skating rink has not been opened yet this season. It has been difficult to keep up a skating area with the warm weather. Woitalla suggested that a tree spade be purchased to plant park trees in new parks. One cost estimate was obtained from Farm Rite for $7,030 to accommodate a 2 3⁄4” tree. Woitalla will obtain additional pricing on tree spade equipment. It was determined that the tree spade would be paid out of the major equipment budget, not the parks budget. Woitalla reported that the Montrose-Waverly Chamber will be utilizing the park building during the Ice Festival event on January 28. The Ice festival will be cancelled if the ice is not thick enough to accomdate the event. Mayor Bush asked about erecting warning signs at the public accesses to keep vehicles off of the thin ice. Woitalla will ask the Sheriff’s Department about the warning signs. Community Liaison Welcome packets are being distributed by Mayor Bush this month. Reimbursement Resolution 06-01 Shelly Eldridge, Ehlers & Associates suggested that the city adopt a reimbursement resolution as a matter of policy. This would enable the city to reimburse themselves from bond funds for projects that were started with city operational funds. Motion by Antil, seconded by Hausladen to adopt Resolution 06-01. Carried 4-0. Wright Computer Clerk Ryks received a quotation from Wright Computer for replacement of the 1999 Dell Computer. The computer needs to be updated as it is using Windows 98 as the operational system. Microsoft and other software providers do not support Windows 98. The quotation is in the amount of $1,299 and includes the Microsoft software for Word/Excel. Dan Dederichs, Wright Computer resides in Waverly and would be able to provide service. The computer will be built by Dederichs. Motion by Olson, seconded by Antil to accept the quotation from Wright Computer. Carried 4-0. Waverly Lions-1 day On Sale License-Ice Festival 1/28 The Waverly Lions Club applied for a 1 day temporary on sale liquor license for the Ice Festival Event on January 28. The city’s fee is $8.50 per day for this type of license. Motion by Olson, seconded by Antil to approve the license application as submitted by the Waverly Lions Club. Carried 4-0. MLS Report Motion by Hausladen, seconded by Olson to approve the December 2005 Municipal Liquor Store report. Carried 4-0. Board of Review-April 17, 2006-6:30 p.m. The Wright County Assessor’s Office tentatively scheduled the annual Board of Review meeting in Waverly for April 17, 2006 at 6:30 p.m. Motion by Hausladen, seconded by Antil to schedule the Board of Review meeting for April 17, 2006 at 6:30 p.m. Carried 4-0. Employee Handbook The employee handbook was revised to reflect a change in the vacation policy for full time employees. Acknowledgements should be signed by employees that they read the revision to the policy. Council Member Hausladen requested that the Clerk obtain the acknowledgements from Municipal Liquor Store employees by January 17. Council Meetings The council meeting dates for the months of February through May will be changed to the second Wednesdays of the month. Adjournment Motion by Bush, seconded by Antil to adjourn the meeting at 7:50 p.m. Carried 4-0. _______________________ ___________________________ Deborah Ryks, Clerk Charles Bush, Mayor

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