City of Waverly Minutes
CITY OF WAVERLY
CITY COUNCIL
MINUTES
January 9, 2007
Regular Session
Pursuant to notice and call the Waverly City Council met in regular session at 7:00 p.m.on Tuesday, January 9, 2007 in the council chambers of Waverly City Hall. Those in attendance were Mayor Ken Hausladen, Clerk Debbie Ryks, and Council Members: Ken Antil, Pam Henry-Neaton, and Deb Hausladen. Council Member Gary Olson was absent.
Agenda
The agenda was revised by Clerk Ryks prior to the council meeting due to numerous additions. The additions included Park Commissioner appointments, Planning Commissioner appointments, Planning Commission Ordinance Amendment 07-01, approval to change the term of one Planning Commission seat to expire on 12/31/07, Economic Development Authority appointments, the scheduling of performance reviews for Lori Jones and Wanda Tussing, and the authorization of Request for Proposals for Refuse/Recycling services.
Motion by Ken Hausladen, seconded by Ken Antil to approve the agenda as revised. Carried 4-0.
Requests from the Public
Bob Chantland and Lloyd Johnson, property owners in the city of Montrose were present at the meeting to observe the proceedings. Chantland congratulated Ken Hausladen on his election as city Mayor and encouraged him to listen to Waverly residents. Chantland stated he has experienced problems with the Montrose City Council.
Waverly Fire Department
Clerk Ryks reported that she would prepare a revision to the Annual Agreement with Waverly Fire Department, Inc. to reflect the policy change as to fire assessments in which parcels valued under $5,000 are exempted from the assessment. She also will change the parcel assessment amount to $125. Clerk Ryks will provide the council with copies of the new agreement as revised following the council meeting.
Motion by Ken Antil, seconded by Deb Hausladen to approve the revised annual agreement with Waverly Fire Department, Inc. as stated. Carried 4-0.
City Engineer’s Report-Barry Glienke
City Engineer Barry Glienke reported that the drilling for the test well will be done next week at a selected location at the former wastewater treatment plant.
2007 Appointments
The Waverly City Council reviewed the proposed 2007 appointments at the January 5, 2007 Work Session. The council agreed on all changes from 2006.
Motion by Ken Antil, seconded by Deb Hausladen to adopt the 2007 appointments as agreed. One amendment was offered to change the Community Liaison position to list Pam Henry-Neaton as the lead person and the City Council as volunteers. Carried 4-0.
Fee Schedule
Clerk Ryks read the proposed revisions on the fee schedule as discussed the council at the January 5, 2007 Work Session.
John Rassat asked about the new fee established for the set up charge for Village Hall rentals. This would be charged if additional items need to be addressed beyond the routine of showing renter location and operation of outlets, fans, etc.
Adrian Duske asked about resident visit charges and telephone calls for his position as Planning and Zoning Liaison. It was stated that the Clerk will set up appointments for Planning and Zoning Liaison with the resident making the payment of $25. Telephone calls will be handled in the city office.
Motion by Deb Hausladen, seconded by Pam Henry-Neaton to adopt the 2007 fee schedule as proposed. Carried 4-0.
Minutes
The December 6, 2006 Truth in Taxation Hearing minutes were presented for approval.
Motion by Deb Hausladen, seconded by Pam Henry-Neaton to adopt the December 6, 2006 Truth in Taxation Hearing minutes as presented. Carried 4-0.
The minutes of the December 8, 2006 Work Session were presented for approval. Motion by Deb Hausladen, seconded by Ken Antil to approve the December 8, 2006 Work Session minutes as presented. Carried 4-0.
The minutes of the Dec 12, 2006 Regular Session were presented for approval. Deb Hausladen proposed an amendment for the Planning Commission vote on Roger Kloss to passage by 3-2 with Ken Antil and Deb Hausladen voting against the motion.
Motion by Deb Hausladen, seconded by Ken Antil to approve the December 12, 2006 Regular Session minutes as amended. Carried 4-0.
The minutes of the December 28, 2006 Special Session were presented for approval.
Motion by Deb Hausladen, seconded by Ken Antil to adopt the December 28, 2006 Special Session minutes as presented. Carried 4-0.
Accounts Payable
The accounts payable was presented in the amount of $303,736.32.
Motion by Ken Antil, seconded by Deb Hausladen to approve the accounts payable in the amount of $303,736.32. Carried 4-0.
Parks Commission
The reappointment of Rick Ragan to the Park Commission with a term expiration date of December 31, 2009 was considered by the council.
Motion by Ken Antil, seconded by Deb Hausladen to approve the reappointment of Rick Ragan to the Park Commission with a term expiration date of December 31, 2009. Carried 4-0.
The reappointment of Ryan DeMars to the Park Commission with a term exipiration date of December 31, 2009 was considered by the council.
Motion by Ken Antil, seconded by Deb Hausladen to reappoint Ryan DeMars to the Park Commission with an term expiration date of December 31, 2009. Carried 4-0.
Planning Commission Report
Adrian Duske and Bob Winters gave the Planning Commission report jointly.
It was reported that the Planning Commission terms were discussed. The monthly work session meeting will be cancelled unless it is needed during the busy season in the summer. The regular monthly meeting will be held on the third Thursday of each month rather than the first Thursday of each month. The new meeting schedule will begin in February. The All Terrain Vehicle Ordinance amendment was tabled until the February meeting pending review of the final copy.
The reappointment of Bob Winters to the Planning Commission with a term expiration date of December 31, 2009 was considered by the council.
Motion by Deb Hausladen, seconded by Ken Antil to reappoint Bob Winters to the Planning Commission with a term expiration date of December 31, 2009. Carried 4-0.
The reappointment of Roger Kloss to the Planning Commission with a term expiration date of December 31, 2009 was considered by the council.
Motion by Deb Hausladen, seconded by Pam Henry-Neaton to reappoint Roger Kloss to the Planning Commission with an expiration date of December 31, 2009. Carried 4-0.
Planning Commission Ordinance Amendment 07-01 was presented for approval. The amendment reflects corrections made to the ordinance including a change in the number of members from seven to five, term durations, and the schedule for appointments. It also was changed to allow for one ex-officio member from the council and one alternate member. The City Attorney and City Engineer are consultants to the Commission and appear when requested.
Motion by Deb Hausladen, seconded by Ken Antil to adopt 07-01. Carried 4-0.
One Planning Commission term of office will be changed to expire on December 31, 2007 to correct the spacing of the term expiration dates. Adrian Duske agreed to have his term expiration changed to December 31, 2007.
Economic Development Authority
A Summary of the December 26, 2006 regular meeting is included in the council packet.
The reappointment of Tim Stasson with a term expiration date of December 31, 2012 to the Economic Development Authority was considered by the council.
Motion by Deb Hausladen, seconded by Ken Antil to reappoint Tim Stasson to the Economic Development Authority with a term expiration date of December 31, 2012. Carried 4-0.
The reappointment of Bob Winters to the Economic Development Authority with a term expiration date of December 31, 2009 was considered by the council. Winters is the Planning Commission Representative and his term runs concurrently with his Planning Commission term.
Motion by Ken Antil, seconded by Deb Hausladen to reappoint Bob Winters to the Economic Development Authority with a term expiration date of December 31, 2009. Carried 4-0.
The appointment of Pam Henry-Neaton to the Economic Development Authority was considered by the Council. Henry-Neaton will replace Ken Antil on the Economic Development Authority as one of the council representatives.
Motion by Ken Antil, seconded by Deb Hausladen to appoint Pam Henry-Neaton to the Economic Development Authority with a term expiration date of December 31, 2010. Carried 3-0. Abstain: Henry-Neaton.
Maintenance Report
Maintenance Supervisor John Rassat was present at the meeting to give the Maintenance report.
The 2007 Wright County Maintenance Agreement was presented for approval. The agreement is for maintenance of CSAH 9 and CSAH 8 and allows for reimbursement to the city based on the average costs over the last three years.
Motion by Pam Henry-Neaton, seconded by Deb Hausladen to approve the 2007 Maintenance Agreement with Wright County. Carried 4-0.
Rassat reported that the new plow truck is working well. Maintenance Worker Greg Pawelk is being trained on the new truck operation. Gerry Gongoll is operating the snow blower.
Rassat informed the council that he will be taking a two week vacation in February.
Community Liaison
Pam Henry-Neaton reported that she has two welcome visits to complete this month. Deb Hausladen will do the welcome visits next month. Henry-Neaton received information from Andrea’s Relaxation Massage to include in the welcome packets. The new businesses will be included in the business contact list for inclusion of information in the welcome packets. The non-participating businesses will be written a letter inviting them to participate. City businesses will be included. Clerk Ryks has a business contact list.
Summary of Closed Meeting
A summary of the closed session held on December 28, 2006 was read aloud by Mayor Ken Hausladen. The closed session was held to conduct a six month employment evaluation of Greg Pawelk. Pawelk was given a $.50 per hour wage increase.
Vacation Request-Debbie Ryks
Clerk Debbie Ryks submitted a vacation request for the week of January 29, 2007 through February 2, 2007. Office Assistant Lori Jones and Secretary Mary Johnson will cover in the city office during the week of Ryks’ absence.
Motion by Ken Hausladen, seconded by Ken Antil to approve Debbie Ryks’ vacation request for the week of January 29, 2007 through February 2, 2007. Carried 4-0.
M100 Ballot Machine Payment
The City of Waverly purchased a M100 ballot counting machine in 2006 through a federal grant administered by Wright County. A one half payment is allowed by Wright County in 2007. The balance will be paid in 2008.
Motion by Antil, seconded by Deb Hausladen to make the proposed partial payment on the M100 machine payable to Wright County. Carried 4-0.
Refuse/Recycling Contract-Request for Proposals
Council Member Henry-Neaton stated that she would like to table this item until such time as other cities can be contacted to inquire about procedures.
Motion by Ken Antil, seconded by Deb Hausladen to extend the current Refuse/Recycling contract 30 days past its expiration. Carried 4-0. The motion was amended to state that the contract with the current contractor would be extended by 60 days resulting in a new expiration date of April 10, 2007.
The council discussed contacting other cities to obtain sample Request for Proposal documents. Once a document is formulated, it will be published for 3 weeks in the legal newspaper. A special meeting was scheduled for January 22, 2007 at 5:00 p.m. to review a draft Request for Proposal for Refuse/Recycling Services document. Once the document is approved, it will be sent to contractors in the surrounding area and published in the Herald-Journal Newspaper.
Town Meeting
Mayor Ken Hausladen suggested that the council schedule a quarterly meeting of city committees at the Waverly Village Hall. The meeting would be opened to the public to hear input on the community. The meeting would be advertised on the electronic sign. It was recommended that a Saturday morning meeting be scheduled to begin at 9:00 a.m. for city committees and an open forum for Waverly residents would begin at 10:00 a.m. The meeting would be set to end by 11:00 a.m. Possible dates for this meeting are March 10 or March 24. The rental schedule for the Village Hall will be checked for availability. The date of the meeting will be confirmed once the availability of the building is verified.
Work Sessions
The monthly work sessions conducted by the council will be held on an as needed basis only.
Performance Reviews
A one year employment performance evaluation of Office Assistant Lori Jones needs to be scheduled. A six month management position performance evaluation of Wanda Tussing needs to be scheduled. It was decided that the performance reviews of Tussing and Jones will be done at 5:00 p.m. on January 22, 2007. The Request for Proposals portion of the meeting will follow the reviews.
MLS Report
Motion by Ken Antil, seconded by Deb Hausladen to adopt the December 2006 Municipal Liquor Store report. Carried 4-0.
Pacific Motors
Planning Commission Chairperson Bob Winters inquired about the issue with Doug DesMarais, Pacific Motors and the non-compliant status of his conditional use permit. A letter was previously sent to DesMarais by the City Clerk. A response has not been received. The Planning Commissioners have discussed the revocation of the conditional use permit and the granting of an interim use permit for the business. The business has violated the conditional use permit by consistently displaying for sale more than the five vehicles that were stipulated in the permit. The location of the sales display area has changed from the west side of the building to the front of the building along Highway 12. Clerk Ryks will check the language in the conditional use permit regarding the location of the sales display area.
It was decided that the Clerk would send a follow up letter to DesMarais via certified mail. The letter will include a direction for DesMarais to contact the city within 10 days after receipt of the letter. Upon a response from DesMarais, the Clerk will provide Chairman Winters’ cell number with a direction for DesMarais to contact Winters directly to schedule a meeting to discuss the status of the Conditional Use Permit for Pacific Motors. Another issue that was brought to the attention of the Planning Commissioners is that vehicles have been displayed at Scrubs Car Wash which is also owned by Doug DesMarais. The car wash business is operating under a permitted use in the zone district but the use was not established for vehicle sales. If the property use has changed, an interim use permit would need to be applied for.
Church of St. Mary
The Church of St. Mary applied for a special event on sale liquor license for the event on February 10, 2007 to be conducted at the Waverly Village Hall. The liquor liability insurance certificate has been submitted by the Church of St. Mary.
Motion by Ken Antil, seconded by Deb Hausladen to grant the temporary on sale liquor license to the Church of St. Mary for the February 10, 2007 event. Carried 4-0.
Acknowledgments-Recognition
The council issued congratulations to Jack Russek for his appointment as Chairman of the Wright County Board.
Adjournment
Motion by Antil, seconded by Henry-Neaton to adjourn the meeting at 8:05 p.m. Carried 4-0.
_______________________ __________________________
Deborah Ryks, Clerk Ken Hausladen, Mayor
Back to Reference Menu
Announcements | City Officials | General Info | Community Info | Location | Contact Info | Home
Announcements | City Officials | General Info | Community Info | Location | Contact Info | Home